Enhanced interface

Set up inter-entity bill back

With inter-entity bill back, you can handle the following situation:

One entity provides goods or services to another entity.
You must generate an invoice and corresponding bill.

To set up inter-entity bill back, first enable the functionality. Then, add customers and vendors to associate with the entities you want to use bill back for. Finally, associate each entity with a bill back customer and vendor.

Subscription	Accounts Payable Accounts Receivable Company
User type	Business user
Permissions	Company Entities: Edit Accounts Receivable Customers: List, View, Add, Edit Accounts Payable Vendors: List, View, Add, Edit
Configuration	Multi-entity company
Restrictions	Account labels not supported. Avalara and Advanced Tax not supported. Order Entry and Purchase Order invoices do not support inter-entity bill back functionality.

Step 1: Enable inter-entity bill back

Enable inter-entity bill back from the Configure Accounts Receivable page, then select how Intacct generates the bill back bill. After this preference is set at the top level, it cannot be overridden at the entity level.

From the top level, go to Company > Admin > Subscriptions.
Select Accounts Receivable, and then select Configure.
In the Enable functionality section, select Enable inter-entity bill back.
Select an option for the system-generated bill back bills:
- Bill created as draft. Required for VAT enabled companies.: Save the system-generated bill as a draft. This is the default option for companies subscribed to the Tax application so you can add a tax solution.
- Bill posted directly: Post the system-generated bill directly to the General Ledger. This option is unavailable to companies who use Taxes.
Select Save.

Step 2: Create vendors and customers to associate with entities

Create the vendors or customers to associate with bill back entities. Each entity is associated with one bill back customer and one bill back vendor. After you associate a vendor and customer to each entity (in the next step), inter-entity bill back automatically generates bills using the vendor and customer records you mapped for each entity.

You can associate with an existing customer and vendor to an entity. If you plan to use an existing customer and vendor, skip this step.

We recommend setting up vendors and customers to use exclusively for inter-entity bill back transactions only. This will help when reconciling your end-of-month reports.

Go to Accounts Receivable > All and select Add (circle) next to Customers.
Enter information to identify the entity as a customer, and select Save.
Repeat the process until you’ve added all customers needed for association with entities.
Create vendors in the same way by going to Accounts Payable > All > Vendors.

Step 3: Associate a vendor and customer to each entity

After you add a customer and vendor for each entity, associate them with your entities. Each entity is associated with one bill back customer and one bill back vendor.

Go to Company > Setup > Entities.
Find the appropriate entity and select Edit for the first entity with which you want to establish a bill back relationship.
Select the Additional Information tab.
For Vendor and Customer, select the records you created to identify this entity.
It's often easiest to set up an entity as both a vendor and a customer, to support future inter-entity transactions. However, if the entity will be referenced only as a vendor, or only as a customer, you can leave the other field empty.
For Customer, select the vendor record you created to identify this entity.
Select Save.
Repeat this process for each entity that you want to use with inter-entity bill back.

You'll end up with customer and vendor associations similar to the following:

Entity A		Entity B
Associated vendor	Vendor A	Associated vendor	Vendor B
Associated customer	Customer A	Associated customer	Customer B

Next: Create bill back templates to provide invoice and bill line item information.