Invoice for expenses in other currencies—Projects

It's common for projects to span multiple countries, with some of the work or expenses incurred in different currencies. In these cases, you can invoice the customer in the appropriate invoice currency, even if some of the time or expenses for the project were paid or reimbursed in other currencies.

Example

Suppose that both you and your customer are located in the US. Your customer expects an invoice in USD, but one of your projects is being handled by an employee in Canada who is being reimbursed or paid in Canadian dollars (CAD). Further, you are buying some equipment for the project from a German company that is paid in Euros (EUR).

Using this example, you can:

Reimburse the Canadian employee in Canadian dollars (CAD). For an expense incurred by the employee: CAD is the Reimbursement Currency; USD is the Base Currency and invoice currency.

Pay the German company in Euros (EUR). When you enter the Purchase Order or Bill for the purchase: EUR is the Transaction Currency. USD is the Base Currency and invoice currency.

1. Reimburse the Canadian employee in Canadian dollars (CAD).

   For an expense incurred by the employee:

   • CAD is the reimbursement currency
   • USD is the base currency and invoice currency.
2. Pay the German company in Euros (EUR).

   When you enter the Purchase Order or Bill for the purchase:

   • EUR is the transaction currency.
   • USD is the base currency and invoice currency.
3. Invoice the customer in US Dollars (USD).

   Generating an invoice selects all transactions with the same base currency as your entity. When you select to determine the invoice currency from the customer/project on the Generate Invoices page, the invoice generates using the customer's currency, in this case, USD.

Considerations for Global Consolidations

If you have a Global Consolidations company, you may have shared projects that are entered at the top-level and that use resources from more than one entity. In this situation, you can still include expenses entered in multiple currencies, but the expenses must be entered in either the entity that "owns" the project or the top-level company.

For example, suppose that you have a shared project that you enter at the top-level. The project is owned by Entity 1, which bills in US Dollars (USD). However, the project uses a resource from Entity 2, which operates in Euros (EUR).

Suppose that an employee from Entity 2 needs to be reimbursed for expenses related to the project. Here's how it would work.

1. The employee from Entity 2 enters the expense in either Entity 1 or the top-level. The expense can't be entered in Entity 2.
   • EUR is the Reimbursement Currency.
   • USD is the Base Currency.
2. Generate invoices in Entity 1.