Enhanced interface

Field descriptions: Edit timesheets—Sage Intelligent Time

The following tables list each field on the Edit timesheets page, for both My timesheets and Staff timesheets in Sage Intelligent Time.

Summary tiles

Summary tiles field descriptions
Field	Description
Begin date	Your Intacct company determines the begin date rules. Select an appropriate beginning date based on your company standards.
End date	The End date is automatically calculated based on the timesheet rules in Intacct.
Total hours	The total number of hours worked. This calculation includes both positive and negative time.
Total billable	The total number of hours that will be billed back to the client.
Total nonbillable	The total number of hours that will not be billed back to the client.
GL post date	The date when the monetary transactions associated with the timesheet are recorded in the General Ledger. Defaults to the timesheet End date.
Timesheet status	The current state of the timesheet. Draft: The timesheet was created, but not yet submitted for approval. You can edit all time entries. Submitted: The timesheet was sent for review. You cannot edit time entries that were filled out, but you can add new entries to the timesheet. Approved: All time entries in the timesheet were approved. You cannot edit approved time entries, but you can add new entries to the timesheet. Partially approved: Some time entries were approved. Or, one reviewer approved the timesheet and now it is waiting for the next reviewer to approve. You cannot edit approved time entries, but you can add new entries to the timesheet. Declined: All time entries in the timesheet were declined. You can edit the time entries and submit them again for review. Partially declined: Some time entries were declined. You can edit the declined time entries and submit them again for review. The last action determines whether the timesheet status appears as Partially approved or Partially declined. For example, if you last approved entries, the timesheet appears as Partially approved. If you last declined entries, the timesheet appears as Partially declined.

Timesheet information

Timesheet information field descriptions
Field	Description
Employee	The employee associated with this timesheet. If you’re accessing the timesheet from the Staff timesheets page, you can edit this field. Otherwise it’s read only.
Description	Optionally, enter additional details about the timesheet.
Manage attachments	Select this button to view, add, or delete attachment files associated with this timesheet.

Activities

This section shows the activities that SIT gathered based on your connected time sources. You can decide to include these activities by dragging and dropping them into your timesheet.

The Activities section is only available when viewing your own timesheet. It is not available in Staff Timesheets.

Activities field descriptions
Field	Description
Unassigned	The Unassigned tab contains the activities that you have not assigned to a timesheet row. Each activity card has three controls: Trash (): When selected, marks the activity card as trash and moves it to the Unassigned tab. Split: Select to separate activities and assign them to separate timesheet rows. Assign: Select to assign the entire activity card to a timesheet row.
Assigned	The Assigned tab contains all activity cards that you have either assigned to a timesheet row, or marked as trash. You can reassign any activity card in this area. Select Reassign to open the Assign Activity Card dialogue and change the dimensional information as needed.

Time entries table

Time entries table field descriptions
Field	Description
Add row	Displays the following options: Add row. Select to add an empty row. Add negative hours. Select to add a negative row.
Allocation	Select to add an allocation row to distribute time. The allocation populates automatically if a value is selected on the employee record. For more information, go to Distribute timesheet entries.
Class	Select a class associated with the employee, if applicable. The class populates automatically if a value is selected on the employee record.
Project	Select a project dimension, if applicable.
Task	Select a task dimension, if applicable.
Time type	If available, use this field to categorize the time. Each company's time types can differ, but might include salary, contract hours, overtime, vacation, travel time, and so on. Learn more about time types.
Department	Select a department that the employee works in, if applicable. The department populates automatically if a value is selected on the employee record.
Location	Select a location where the employee works, if applicable. The location populates automatically if a value is selected on the employee record.
Customer	The customer to which the employee's time is allocated. This reflects the vendor associated with the time entry. The customer populates automatically if a value is selected on the employee record.
Vendor	The vendor to which the employee's time is allocated. This reflects the customer associated with the time entry. The vendor populates automatically if a value is selected on the employee record.
Item	The item that the employee works with. The item populates automatically if a value is selected on the employee record.
Billable	Select to bill the line item to the client. By default, time is not billed.
Days	Enter the number of hours worked under the appropriate day of the week. Use the arrows to scroll to different days of the week.
Notes ( )	Select the Notes icon to the right of a time entry cell to add a description, notes, or assign additional dimensions to the time entry. The note icon appears only after you enter time in the cell.
Description	Any description you provide is visible to approvers and can help them understand your time entry. Next to the Description field, select Draft with AI Assistant^Beta to automatically generate a description for your time entry using artificial intelligence. If you manually enter or modify the description, then the button will be disabled. To re-enable it, delete your description. Descriptions that are generated with Copilot display a badge that says "Powered by Ai".
Notes	Any notes you provide are visible to approvers and can help them understand your time entry.
Total hours	The total number of hours worked for each line entry. Also, the total hours for each day are shown below the table. This calculation includes both positive and negative time.