Enhanced interface

Update or remove 1099 form and box for a vendor

If a form or box has changed for the tax year, or if a vendor or employee was incorrectly tagged to a default form and box, you can update default 1099 information or change the 1099 status.

Before you start: Run a report to view affected vendors

Before you make any changes, run a 1099 report to get an idea of the affected vendors. After you make the changes, run the report again to verify that the changes took place.

Go to Accounts Payable > All > 1099 > 1099.
Select or enter the vendor in From vendor.
Select the relevant 1099 form type.
Select Detail in Summary or detail.
Select View.

The report appears with a list of transactions for the selected vendor. Notice that the report displays the Tax ID and the 1099 category for the vendor transactions.

Update the 1099 form and box type

Add or update the 1099 status on the vendor record. After you update the 1099 status from a vendor, you can automatically update associated bill line items.

Are you changing from one 1099 form to another? Before selecting the new form, clear the initial values in the existing form and save the vendor record. Then, edit the vendor record and select the new 1099 form.

Remove the 1099 form and box

After you remove the 1099 form and box from a vendor, you can choose to update the 1099 information for the associated line items in bills linked to that vendor.

Vendor still appearing or missing from 1099 report?

If you change the 1099 status of a vendor type or employee type, the 1099 status of each included vendor or employee is also updated.

For example, you removed or added a 1099 form or box for a vendor but still see (or cannot see) the vendor on the 1099 report. This means the vendor is associated with a vendor type that already has a 1099 status.

Field-by-field definitions

The following information describes the fields on the Form 1099 information with default box page.

Field	Description
Form name	Assign a default 1099 form for this vendor or employee. Transactions created for this vendor or employee will be tagged with this form. To remove the 1099 status for a vendor, select None.
Default 1099 box	Select the default box which to which transactions for this vendor or employee will be tracked.
Entity	If you're entering initial open balance (historical YTD) amounts, select the entity to which they pertain. This field only appears at the top level company if your multi-entity structure is configured to Issue a separate 1099 per entity.
Initial values for year	Choose the year for which you’re entering initial open balance (historical YTD) amounts. If you’re setting up your Intacct books with a start date after January 1st, you probably need to set up starting YTD balances for each 1099 eligible vendor or employee. You might also want to enter values for prior years. You obtain these balances from your old accounting system. To enter YTD balances for this year, accept the default date of this year found in the Initial Values for Year dropdown list. To enter values for a prior year, select one of the prior years available in the dropdown list. Then, enter the starting YTD balances in the blank fields. Future amounts are added to the amounts, if any, you enter here. Remember to only enter the calendar year-to-date 1099 balance for each vendor(which can be different from the entire amount paid to that vendoryear to date). In addition, if your company is on a fiscal year that doesn’t correspond with the calendar year, you need to back out payments made to that vendor during the prior calendar year. This process varies depending on whether Issue a separate 1099 per entity option is selected or not. When Issue a separate 1099 per entity is enabled, initial YTD amounts are entered at the top level or entity level for the entity. In this mode, vendors in subordinate entities are assigned entity-specific initial amounts, even if they use the same vendor. If not selected, initial amounts for all vendors and all entities are entered at the top-level entity.

Confirm 1099 updates pop-up window

Appears if you updated a default form or box for a vendor that has existing transactions in Intacct. This process only updates transactions already tagged for 1099-treatment. Learn how to update non-1099 transactions and flag them for 1099 treatment.

Field	Description
Update all transactions for this vendor for the current year only based on modified 1099 information	Update all associated transactions tagged for 1099 treatment. This updates transactions for the current year with the new 1099 default form and box.
Update all transactions for this vendor for the current year only based on modified 1099 information	This updates all associated transactions tagged for 1099 treatment that were paid in the current year and prior year. For example, if its January 2022 and you select this option, transactions paid in 2021 and 2022 are updated.
Don't update previous transactions	Do not update existing transactions to the new 1099 default form and box.

Need more help?

We offer training and a step-by-step guide to help you through the 1099 process. If you have questions or encounter specific issues, be sure to check out our troubleshooting topic.