Create an e-reporting transaction

There are 3 types of e-reporting submissions: sales, purchases, and payments. Each type of submission is included in its own e-report, so you may need to create and submit up to 3 different e-reports for every submission period.

Create an e-reporting invoice from Accounts Receivable

1. Switch to the French entity in which you want to create the transaction for e-reporting.

   You cannot create e-invoicing and e-reporting transactions at the top level.

2. Go to Accounts Receivable > All and select Add (circle) next to Invoices.

3. In the Customer dropdown list, select the customer that the invoice is for.

4. Optionally, change the default contact in the field to a different contact.

5. Complete the rest of the invoice details as normal.
6. In the E-Invoicing section, select E-Reporting as the invoice type.

7. In the Invoice mode dropdown list, select the relevant invoice mode.

   The options in the Invoice mode list come from the government mandate.

8. Fill out the line item details.

9. To save the invoice without posting, select Draft, or to post the invoice immediately, select Post.

Create an e-reporting transaction from Order Entry

If you want to include transactions from Order Entry in an e-report, the sales invoice transaction definition must be configured to post to Accounts Receivable.

1. Switch to the French entity in which you want to create the transaction for e-reporting.

   You cannot create e-invoicing and e-reporting transactions at the top level.

2. Do one of the following:

   • To create a sales invoice:

     • Go to Order Entry > All > Transactions and select Add (circle) next to the applicable transaction type.

   • To convert a sales order to a sales invoice:

     1. Go to Order Entry > All > Transactions and select the required sales order.

     2. On the Order Entry transactions list, find the transaction you want to convert and select Convert > Sales invoice.

3. In the Customer dropdown list, select the customer that the sales invoice is for.

4. Optionally, change the default contact in the field to a different contact.

5. Complete the rest of the sales invoice details as normal.
6. In the E-Invoicing section, select E-Reporting as the invoice type.

7. In the Invoice mode dropdown list, select the relevant invoice mode.

   The options in the Invoice mode list come from the government mandate.

8. Fill out the line item details.

9. To save the sales invoice without posting, select Draft, or to post the sales invoice immediately, select Post.

Create an e-reporting transaction from Purchasing

If you want to include transactions from Purchasing in an e-report, the vendor invoice transaction definition must be configured to post to Accounts Payable.

1. Switch to the French entity in which you want to create the transaction for e-reporting.

   You cannot create e-invoicing and e-reporting transactions at the top level.

2. Do one of the following:

   • To create a vendor invoice:

     1. Go to Purchasing > All > Transactions and select the applicable transaction type.

   • To convert a purchase order to vendor invoice:

     1. Go to Purchasing > All > Transactions and select the required purchase order.

     2. On the Purchasing transactions list, find the transaction you want to convert and select Convert > Vendor invoice.

3. In the Customer dropdown list, select the customer that the vendor invoice is for.

4. Optionally, change the default contact in the Pay to field to a different contact.

5. Complete the rest of the vendor invoice details as normal.
6. In the E-Invoicing section, select E-Reporting as the invoice type.

7. In the Invoice mode dropdown list, select the relevant invoice mode.

   The options in the Invoice mode list come from the government mandate.

8. Fill out the line item details.

9. To save the vendor invoice without posting, select Draft, or to post the vendor invoice immediately, select Post.

Add a journal entry

1. Switch to the French entity in which you want to create the transaction for e-reporting.

   You cannot create e-invoicing and e-reporting transactions at the top level.

2. Go to General Ledger > All > and select Add (circle) next to Journal entries.

3. Select the Journal for the transaction.

   For e-reporting transactions, the journal must be enabled for e-reporting to choose e-reporting details.

4. Select Outbound taxes for sales for tax implications

5. In the E-Invoicing section, select B2C sales as the type of e-reporting, and select the appropriate invoice mode.

   The options in this dropdown list come from the government mandate.

6. Complete the rest of the transaction details.

7. To save the journal entry without posting select Draft, or to post it immediately select Post.

Note the following restrictions:

• Receivable: There can be only 1 Receivable line entry for a GL account starting with 411, 413, 416, 418, or 419. There are no tax details on the receivable line entry.

• Sales: There can be multiple Sales line entries for a GL account starting with 70. Each sales line must have tax details.

• Taxes:

  • The tax implication must be Outbound taxes for sales.

  • Taxes must be recorded via Tax details for all Sales line entries.

  • Tax details must be posting to the GL account starting with 445.

  • You cannot have a separate tax line entry that does not tag to a sales entry.

Learn more about creating a journal entry.