Set up AP account labels

Using account labels, you can define your own custom name for the GL accounts that you use in Accounts Payable, without changing the GL account name itself.

After you turn on AP account labels, users entering coding details for Accounts Payable transactions are prompted to select an Account label, rather than an GL account. By defining the account labels before you turn on AP account labels in configuration, you ensure that the account labels are immediately ready for transaction entry.

Define account labels

1. Go to Accounts Payable > Setup and select Add (circle) next to Account labels.

2. In AP account label, type a name for the account label.

   This is the name users will see when assigning amounts to this account. After you save this record, you can no longer edit the AP account label.

3. In Description, enter information about the purpose and use of this account label.
4. Select Account number, then select the general ledger account to assign to this label.
5. To specify a default offset account for this account label, enter or select a general ledger account in AP account.
6. If transactions that use this account label should be associated with a specific 1099 form and box, select Form 1099 to set this up.

   This option appears when you have 1099s enabled.

7. Select Save.

Next step: Turn on Account labels in Configure Accounts Payable.

Configure Accounts Payable to use account labels

1. Go to Accounts Payable > Setup > Configuration.

2. Under Enable functionality, select Enable account labels.
3. Select Save.