Create a payment group—Accounts Receivable

These instructions refer to adding a payment group, not adding items to the payment group.

1. Go to Accounts Receivable > All > Subledger > Payment summaries.

2. On the Payment groups list, select Create.

   We recommend that you set up automatic summaries (daily or monthly) by going to Accounts Receivable > Setup > Configuration. The summary date is the date the General Ledger uses to post all transactions within that summary. It's important that you do not combine transactions from different time periods within the same summary. Also, note that summaries are posted automatically to the GL after transactions within those summaries are saved. For advance payments, you can only create a manual payment group.

3. In Payment group titlefield enter a name for the payment group.

   Intacct uses this name to identify the summary throughout your Accounts Receivable application.

4. In the GL posting date field, enter the date you want the items in this summary to post to the General Ledger.

   Sage Intacct autofills the current date, but you can change it.

5. In the Account for cheque and cash deposits, select one of the following:

   • Select Bank account to deposit the payments to a specific bank account and select a bank account in the corresponding dropdown list.
   • Select Undeposited funds account to hold the payments in an undeposited funds account until you make the deposit later. Select the undeposited funds account in the corresponding dropdown list.

6. To inactivate (or close) the payment group, from the Status dropdown list select Inactive.

   Otherwise, leave Status set to Active.

7. Select Save.

   The payment group you created is a manual payment group even if the auto-summary feature is on.

1. Go to Accounts Receivable > All > Subledger > Payment summaries.

2. On the Payment groups list, select Add.

   We recommend that you set up automatic summaries (daily or monthly) by going to Accounts Receivable > Setup > Configuration. The summary date is the date the General Ledger uses to post all transactions within that summary. It's important that you do not combine transactions from different time periods within the same summary. Also, note that summaries are posted automatically to the GL after transactions within those summaries are saved. For advance payments, you can only create a manual payment group.

3. In Payment group titlefield enter a name for the payment group.

   Intacct uses this name to identify the summary throughout your Accounts Receivable application.

4. In the GL posting date field, enter the date you want the items in this summary to post to the General Ledger.

   Sage Intacct autofills the current date, but you can change it.

5. In the Account for cheque and cash deposits, select one of the following:

   • Select Bank account to deposit the payments to a specific bank account and select a bank account in the corresponding dropdown list.
   • Select Undeposited funds account to hold the payments in an undeposited funds account until you make the deposit later. Select the undeposited funds account in the corresponding dropdown list.

6. To inactivate (or close) the payment group, from the Status dropdown list select Inactive.

   Otherwise, leave Status set to Active.

7. Select Save.

   The payment group you created is a manual payment group even if the auto-summary feature is on.