Close periods

Closing periods is a regular part of the month-end process and prevents users from posting transactions to the wrong period. To close a period from the Cash Management application, the books for the period must be open. Closing a period enables you to close open Cash Management periods independently of other applications. At the top level, you can close periods for all entities or a single entity.

Open periods are not automatically closed when you close a subsequent period. For example, you closed the period for Q1, but not for Q2. If you close the period for Q3, Q2 remains open.

Close a period

1. Go to Cash Management > All > Subledger > Close.

2. Specify a single period or a range of periods in the To the end of period dropdown list.

   The dropdown list only contains the open periods that you can close.

3. In a top-level company, select an Entity or entity group.

   If you close periods at the top level for AP, AR, CM, or GL, leaving the Entity or entity group field blank closes this period for all entities unless it has been closed at the entity level.

   If you open periods at the top level for AP, AR, or CM, leaving the Entity or entity group field blank reopens the period for only the top level. In this case, select each entity or group individually and reopen the period within the entity. However, opening periods at the top level for GL reopens the period for all entities.

   You can select a specific entity or several entities for open and close. To include multiple entities for opening and closing books, use a location group that has been set up with the specific member entities. Groups that contain both entities and locations or that contain dynamic members don’t appear in the list. This helps ensure that an invalid entity group isn’t selected.

   Learn about Dimension groups (including Location).

4. Select Close.

Field descriptions

Close a period field descriptions

Field	Description
Close subledger from	Read-only.
To the end of period	Select the open period to close. You can choose a single period or the ending period for the range of periods to close.
Entity or entity group	This field appears only for the top level companies. Select the entity or group of entities for which to close periods. The default is unspecified, which is equivalent to selecting all entities. Alternatively, you can close a single entity or group of entities.