Enhanced interface

Create a cheque run

If you have a large number of cheques to print, you can add them to a cheque run and print them together offline. First create the cheque run, then add payment requests to the cheque run. How you set up the cheque run determines how the cheques for the payments in a run are processed.

To prevent generating duplicate cheque numbers, process one cheque run at a time for an account. Start the next cheque run only after the current cheque run finishes.

Subscription	Accounts Payable
User type	Business
Permissions	Cheque run: List, Add, View

Go to Accounts Payable > All > Cheques and select Add (circle) next to Cheque run.
For Title, briefly describe the cheque run. The title identifies the cheque run on the Cheque Run list and on the Add to cheque run filter page.
For Cheque stock, select what kind of paper you're using.
- Blank cheque stock with MICR: you can print cheques from more than one current account.
- Preprinted cheque stock: select a current account that you've set up for preprinted cheque stock. Print cheques from a single current account, to keep preprinted cheque stock in order.
For Sort By, arrange your criteria in the right-hand list.
- By default, cheques are sorted by cheque number.
- To add criteria, select an item in the left-hand list, then select the right-pointing arrow.
- To remove criteria, select an item in the right-hand list, then select the left-pointing arrow.
- To re-arrange criteria, select an item in the right-hand list, then select the up or down arrow.
From the Cheques per page dropdown list, select how many cheques to print per page. Select One to print your cheque with a supplier stub and a cheque stub. Or, select Three to use the entire paper space to print three cheques per page and exclude printed supplier and cheque stubs.
If you selected to print one cheque per page and want to add details to the cheque, select Print Detailed cheque stub or Print detailed supplier stub. Cheque and supplier stub details include additional coding details (account, department, location) with your line items.
Select Save.

Next step: Add payment requests to a cheque run.

Field descriptions

Create a cheque run field descriptions
Field	Description
Title	Name of the cheque run.
Cheque stock	If you're printing on: Blank cheque stock with MICR you can print cheques from more than one current account. Preprinted cheque stock, select a current account that you've set up for preprinted cheque stock. Print cheques from a single current account, to keep preprinted cheque stock in order.
Sort by	Sort the list of cheques. The system sorts cheques by the fields in the right-hand list in the order that you list them.
Cheques per page	Choose how many cheques to print per page. Select One to print your cheque with a supplier stub and a cheque stub. Or, select Three to use the entire paper space to print three cheques per page and exclude printed supplier and cheque stubs.
Print detailed cheque stub and Print detailed supplier stub	Add transaction details to the cheque stub. Unless you are printing 3 cheques per page, cheque stubs are automatically included. There are two cheque stubs—one for your own records and one for supplier. Both stubs list the AP supplier invoices or expenses paid with the cheque. Multi-entity companies: To include a supplier account number on a cheque within a cheque run, make sure you include a default number and any entity-specific account numbers.
Status	You can add payments to active cheque runs only.