Void a cheque in a cheque run

After you generate the PDF file of the cheques for the payments in a cheque run, you can void any cheque in the run. For example, you decide to make the payment later or you found a mistake. Voiding a cheque discards the cheque number, and that cheque number appears as a voided cheque in the cheque register.

How you void cheques depends on whether or not the cheque run has been confirmed.

Void an unconfirmed cheque

Subscription

Accounts Payable

User type

Business, Employee
Permissions

Cheque run: List, View

Cheque run details: List, Delete

Before the cheques that were generated for a cheque run are confirmed, you can void them in the cheque run. In some cases, you might decide that you need to void all the cheques and start over.

After you've voided a cheque from a cheque run, the payment request for the AP supplier invoice remains listed on the Payment request page. You can choose to print the cheque for the AP supplier invoice again from the Print cheques page or use a cheque run.

If you voided the cheque because you found mistakes, learn about making corrections before reprinting the cheque for paying the AP supplier invoice.

  1. Go to Accounts Payable > All > Cheques > Cheque run.

  2. Find the cheque run that contains the cheque to void, and select Details next to it.

  3. In the cheque run details list find the cheque to void and select Void next to it.

    The system runs an offline process to confirm voiding the cheque.

When you are done, you can process the cheque run again to generate another PDF file of the cheques in the run.

Voiding all the cheques essentially cancels the cheque run.

  1. Go to Accounts Payable > All > Cheques > Cheque run.

  2. Find the cheque run to void and select Void All next to it.

    The system runs an offline process to confirm voiding all the cheques.

Void a confirmed cheque

After cheques have been printed and confirmed, they appear in the Cheque register where you can void them.

This process only voids the cheque in Sage Intacct. If you sent the cheque to your supplier, contact your bank to let them know you are voiding the cheque.

If you voided the cheque because of mistakes, learn about making corrections before reprinting the cheque for paying the AP supplier invoice.

The option to void a cheque in the Cheque register report is available only when:

  • The cheque has been confirmed.
  • You have the appropriate permissions. You need permissions in Accounts Payable to void posted payments and (optionally) posted advances.
  • You are in the same entity that made the payment.

    For example, if you are viewing the Cheque register for the top-level entity and do not see a Void link, view the Cheque register for the entity from which the payment was made.

  1. Go to Accounts Payable > All > Reports > Registers > Cheque.

  2. Optionally, use the report filter options to narrow the report results based on the , date range, or other options.

  3. Select View to display the report.

  4. Find the cheque and select Void next to the payment.

  5. Review the information in the Void payment date page.

    • By default, the void date is set to the current date, but you can change the date.

    • To reverse the AP supplier invoice at the same time, select the Reverse checkbox.
  6. Select Submit.

The AP supplier invoice is available to be paid again on the Pay AP supplier invoices page, unless you reversed the AP supplier invoice when you voided the cheque. After you have an approved payment request for the AP supplier invoice, you can print the cheque again from the Print cheques page or use a cheque run.