Reclassify a credit card transaction in Cash Management

To update a credit card transaction that's in a Paid or Partially paid state, you need to reclassify the transaction. Only authorized users can reclassify a transaction and the option to reclassify must be enabled for your company.

When your accounting method is configured as either Cash only or Accrual and cash, a credit card transaction can only be reclassified when Cash Management is configured to post credit card transactions to the General Ledger after creation.

Reclassify top-level transactions from the top level. Reclassify entity-level transactions from within the entity. You cannot reclassify transactions across entities by changing locations.

Currently you can reclassify the following fields:

  • GL account
  • Reference number, Description, Attachment, and line item Memo fields
Subscription

Cash Management

Regional availability

All regions

User type

Business

Employee
Permissions

Credit card transactions: Edit, List, View, Reclass
Configuration

Enable reclassification for credit card transactions selected in Configure Cash Management

  1. Go to Cash Management > All > Credit card > Credit card transactions.

  2. Find the credit card transaction that you want to reclassify.

  3. Select More actions > Edit at the end of the row.

  4. Select Reclassify.

    If you do not see the Reclassify button, it is usually for one of the following reasons:

    • You do not have reclassification enabled in the application configuration.
    • You have not been granted the appropriate permissions to reclassify this transaction type.
    • The transaction is unpaid and you need to edit it instead.
    • The transaction state is Reversed or Reversal and cannot be reclassified.
    • You are trying to reclassify a transaction type that does not support reclassification.

  5. Make your changes.

    • GL account
    • Reference number, Description, Attachment, and line item Memo fields

  6. Select Save.

  1. Go to Cash Management > All > Credit card > Credit card transactions.

  2. Find the transaction and select Edit.

    If you do not see the Reclassify button, it is usually for one of the following reasons:

    • You do not have reclassification enabled in the application configuration.
    • You have not been granted the appropriate permissions to reclassify this transaction type.
    • The transaction is unpaid and you need to edit it instead.
    • The transaction state is Reversed or Reversal and cannot be reclassified.
    • You are trying to reclassify a transaction type that does not support reclassification.

  3. Select Reclassify.
    • GL account
    • Reference number, Description, Attachment, and line item Memo fields
  4. Enter changes as needed.
  5. Select Save.