Add journals from another book

The workflow for setting up a book using Global Consolidation is shown here:

Global Consolidation book setup
❶ Set up book info	❷ Select entities to consolidate	❸ Review and add journals	❹ Select accounts to override	❺ Add IET auto-elimination

When you first create a consolidation book, Consolidation creates a single journal to be used during consolidation, which contains all of the consolidation entries for the entities.

Add journals to a consolidation book

You can add to your consolidation the reporting books in the general ledger, including books for aligning with accounting standards, tax, and user-defined books. These books will be available to add to a financial report for the consolidation book.

After selecting a reporting book to consolidate, Consolidation automatically creates the journals required for these books when you save the consolidation book.

If you delete the book, the journals will be deleted.

Before you begin: Before you add journals to a consolidation book, you'll need to have selected entities to consolidate for the book.

1. On the Journals tab, select Add journals from another book.

   The Select books to add dialog box appears.

2. Select the journals you want to add to the book.

   The journals will be included in the consolidation.

   Fetch period

   To view the first period in which a book was consolidated, select Fetch period for those books that have been selected previously and run in a consolidation.

   Fetching the period for previously consolidated journals that you select streamlines the performance of your consolidation.

3. Select Add selected books.
4. On the Book setup page, select Save to save the journals to the book.

The books are now added to the list. The journals from the selected books are included in book setup and can't be removed.

Next step: You can edit the symbols and titles for your journals to ensure that the journal symbols and titles are unique and clearly labeled. If you're happy with your journal symbols and titles, proceed to Accounts to override.

Delete a user-defined book with previously consolidated transactions

If you want to delete a user-defined book that includes previously consolidated transactions, you'll need to take specific steps to do so.

1. Delete the accrual transactions from the user-defined journal.

   1. Go to General Ledger > All > Journal entries > User-defined.

   2. Find the user-defined journal and select View transactions.
   3. Select Delete at the top of the Delete column to select all the transactions for deletion.
   4. Select Delete to remove all transactions.
2. Re-consolidate the book that includes the user-defined book you want to delete. Use the period with consolidated data from the book.
3. Delete the user-defined book. Intacct automatically deletes the book's journal.

   1. Go to General Ledger > Setup > More > User-defined books.

   2. Find the user-defined book and select Delete next to it.

What happens next: Intacct automatically deletes the user-defined journal associated with the user-defined book you just deleted. Go to General Ledger > Setup > Journals > User-defined to confirm the user-defined journal has been deleted.