Pay Construction AP supplier invoices

Pay Construction bills in Accounts Payable, using the joint check payment method on the Pay AP supplier invoices page. To make an AP supplier invoice available for payment using joint cheques, add joint payees to the AP supplier invoice.

About paying with the Joint cheque payment method

• Payment method: Ensure the payment method is set to Joint cheque. If you select an AP supplier invoice with joint payees without choosing the Joint cheque payment method, the amount is paid to the primary supplier only.
• One request per AP supplier invoice: Payments using the Joint cheque payment method generate one payment request per AP supplier invoice and these payments cannot be merged in the outbox.
• Credits and discounts: These cannot be applied to joint payments but can be applied to payments made to the primary supplier alone.
• Enter amounts through Payee details or Payee line details: Amounts that you enter in the Amount to pay field on Pay AP supplier invoices, instead of drilling down into Payee details or Payee line details, are made to the primary supplier only.

  This applies only to amounts that you enter directly, as opposed to the total that Intacct calculates based on your entries in Payee details and Payee line details.

  Adjusting the Amount to Pay on the Pay Bills page overrides joint payee settings and assigns the amount to the primary supplier only.

Add joint payees to an AP supplier invoice

1. Create an AP supplier invoice for the primary supplier.

   Learn how to create an AP supplier invoice.

2. Save the AP supplier invoice as a draft or post it.
   If your company uses AP supplier invoice approvals, save the AP supplier invoice as a draft. Then, submit it after you add the joint payees. Otherwise, the AP supplier invoice will go through approval twice: first when you create it, and a second time when you add the joint payees.
3. On the AP supplier invoices list, select Edit next to the AP supplier invoice.
4. Select the Joint payee tab.

   If you do not see the Joint payee tab, this means that the Joint cheque payment method is not enabled for your company. Learn how to enable joint cheques.

5. For Joint payee, enter the name of the secondary payee that you want to appear on the cheque, alongside the supplier.
6. Optionally, if the default Joint payee print as value does not match your needs, enter a new value.

   Joint payee print as shows the payee that is printed on the cheque you pay the AP supplier invoice. The default print as format is <supplier> AND <joint payee>.

7. To issue additional cheques to other joint payees when you pay the AP supplier invoice in the future, enter each Joint payee on a new line.

   Later, when you pay the AP supplier invoice, you'll enter the amount to pay each joint payee, either at the AP supplier invoice level or the line level.

8. Select Submit, Post, or Draft.

Pay an AP supplier invoice using joint cheques

1. Go to Accounts Payable > All > Pay AP supplier invoices.
2. Apply a filter to load AP supplier invoices

   Unless your company is configured to display all ready-to-pay AP supplier invoices, you need to apply a filter to load AP supplier invoices to pay.

   When viewing the Pay AP supplier invoices page from the entity level, the list only displays AP supplier invoices created at the entity level. To include AP supplier invoices created at the top level that are tagged to your entity, create a Filter set that includes the Show top-level transactions option. Learn more about creating filters for multi-entity companies.
3. Select Joint checks as the Payment method.

   Sage Intacct filters the list of AP supplier invoices to show only the ones that are set up with joint payees.

4. Select the remaining payment information, such as Bank, Currency, Exchange rate type, and Payment date.
5. Select the AP supplier invoice you want to pay.
6. To assign payment amounts at the AP supplier invoice level:
   1. Select Payee details next to the AP supplier invoice.
   2. Enter the Amount to pay for each joint payee that you want to issue payment to.

      Line 1, which shows no joint payee, is paid to the supplier alone.

      Payments that you make based on the total AP supplier invoice amount, instead of at the line level, are distributed across line items in order.
7. To assign payment amounts at the line level:
1. Select Line details next to the AP supplier invoice.
2. Select Payee line details next to the line you want to pay.

   The Payee line details page lists the joint payees that you set up for this AP supplier invoice.

3. For each joint payee that you want to pay, enter the Amount to pay for this line only.

   Line 1, which shows no joint payee, is paid to the supplier alone.

4. Select Save to return to AP supplier invoice details.

   To make payment to a joint payee on another line, select Payee line details for that line and repeat the process.

8. Select Save to return to Pay AP supplier invoices.
   The amounts you assigned to joint payees at the line level or AP supplier invoice level are summarized upstream. Editing an upstream amount removes the detail that you entered on the payee line detail or payee details and assigns the pay amount only to the primary supplier.
9. Select Pay now or Add to outbox.

Intacct generates a payment request for each joint payment or supplier payment that you specified. Joint payments cannot be merged in the outbox.

Next step: After the payment requests are approved, print the cheques.