Revert posted depreciation—Fixed Assets Management

If you accidentally post depreciation or need to place an asset back in review, you can revert the posted depreciation entries. When you revert a posted entry, Sage Intacct performs the following actions, ensuring correctness and consistency across your applications:

• Deletes the depreciation expense journal entry.

• Clears the Actual posting date column.

• Changes the depreciation schedule entry state from Posted to Not posted.

Reverting can be completed in bulk from the Post Depreciation list, or individually from an asset's Depreciation Schedule page. Within a schedule, entries must be reverted in order of most recent to oldest actual posting date, without skipping any entries in between.

Before you begin

• If the associated asset is disposed, place the asset back in service.

• If the associated asset is inactive, set its status to active.

Revert posted depreciation entries in bulk

Revert multiple entries across different assets and schedules from the Post Depreciation list. You can revert up to 500 entries at a time.

1. Go to Fixed Assets Management > All > Depreciation > Post depreciation.

2. From the views dropdown at the top left, select the Posted view.

   Alternatively, manually set the filter on the State column to Posted.

3. Optionally, use the Show dropdown at the bottom left of the list to increase the number of entries per page.

   Showing more entries per page allows you to select and revert more entries at once.

4. Optionally, apply column filters to narrow down the list of entries you want to revert.

5. Select the checkboxes next to the entries that you want to revert, or select the checkbox at the top left of the list to select all entries on the page.

   Revert posting requirements

   • Within a schedule, entries must be reverted in order of most recent Actual posting date to oldest Actual posting date, without skipping any entries in between.

     For example, if a schedule has posted entries for January, February, March, and April, and you want to revert January and March, make sure you also select February and April.

   • The state of the entry must be Posted. You cannot revert entries that are Not posted, Historically posted, or Canceled.

   • The Actual posting date must be in an open period.

   • The Actual posting date must be after the most recent transfer date, if any.

   • The associated asset must be in service.

6. Select Revert posting.

7. Select Revert to confirm.

   A new bulk action run is created. You can monitor the status of the run on the Bulk Action Runs page. You'll receive an email when the run is complete.

   Depreciation schedule entries will remain in the Posted state until the bulk action run is complete, which can take up to 15 minutes. You do not need to revert the entries again unless there's an error in the run.
   

8. To revert more entries, go to the next page of the list view and repeat the steps above.

Next step: View bulk action run status

Revert a single posted depreciation entry

Revert entries one at a time in a single schedule from an asset's Depreciation Schedule page.

1. Go to Fixed Assets Management > All > Assets.

2. Find the asset that contains the depreciation entry that you want to revert.

   The asset must be in the In service state and have accumulated depreciation.

3. Select the asset's name to view it.
   
4. Select the Depreciation schedules tab.
5. Select a schedule's ID to view it.

6. For the most recently posted depreciation schedule entry, select More actions > Revert posting.

   Revert posting requirements

   • Posted entries must be reverted one at a time in order of most recent Actual posting date to oldest Actual posting date.

   • The state of the entry must be Posted. You cannot revert entries that are Not posted, Historically posted, or Canceled.

   • The Actual posting date must be in an open period.

   • The Actual posting date must be after the most recent transfer date, if any.

7. Select Revert posting to confirm.