Generate allocations

When you generate an account allocation, Sage Intacct will dynamically find the source amounts and apply the basis calculation to create a journal entry.

Generate an allocation

Before you generate an account allocation, you must create an account allocation definition. After the definition is in place, you can generate the allocation.

1. Go to General Ledger > All > Account allocations > Generate allocation.
2. Enter the information on the Generate account allocations page:
   1. Set the GL posting date for your allocation. Enter the date manually or use the date selector.

      This is the date the allocation will be posted to the general ledger. The date must be entered in MM/DD/YYYY format.

   2. Enter your email address.

      Allocations are processed offline, so an email is used to alert you when the allocation has been processed. Information about the allocation is sent to this email address.

   3. Set the As of date for your allocation. This determines how Intacct interprets the time periods for the Source and Basis. Enter the date manually or use the date selector.

      The date must be entered in MM/DD/YYYY format.

      The As of date is used to determine the Source pool and the Basis time periods.

   4. Select the Account allocation ID or the Group allocation to be generated.

      Information about the selected allocation is displayed, including:

      • Members of the allocation.
      • Source pool and Basis time periods.
      • Posting journal.
      • The last time the allocation was posted if it was successfully generated before.
   5. Optionally, select the Basis period override, a user-defined reporting period that replaces the default basis time period for the allocation. If no user-defined reporting period is selected, then the default basis time period is used instead.

      You only select the overriding reporting period if the allocation:

      • Has been configured to Allow override on Generate.
      • Is individual, and not a group allocation.
      • Is non-recurring.
      After generating the account allocation, the name of the last reporting period you selected is shown in the account allocation log.
3. Select Generate.

   The account allocation log page appears. This page shows you the status of the allocation you just generated, and information about other account allocations.

   You receive an email with information about your results after your allocation has been processed. Results can also be viewed in a financial report or in the journal you selected in the allocation definition. If your allocation was set up to record into a book specifically for allocations, you can report on the pre- and post-allocation activity levels.

   For more information about the results of your allocation, see Account allocation log and Verify account allocations.

   If you generate an allocation and then run it again for the same period, Intacct does not auto-reverse the previously allocated journal entry.