Journals for user-defined books

To be able to add journal entries to a user-defined book, you must define at least 1 journal for it. From the User-defined journals list, you can add new journals and view or edit existing journals in the Journal information page.

View a list of journals for user-defined books

The User-defined journals list shows the journals for all your user-defined books. The Book column shows you which book each journal is for.

To display the User-defined journals list, go to General Ledger > Setup > User-defined.

Subscription

General Ledger

Regional availability

All regions

User type Business user with admin privileges
Permissions

Business user with admin privileges: List, View, Add, Edit, Delete

Employee: List

Project Manager: List

Payment Approver: List
Configuration

Select Enable user-defined books on the Configure General Ledger page (General Ledger > All > Configuration).

Add or edit a user-defined journal

To add a user-defined journal:

  1. Go to General Ledger >  Setup > User-defined.

  2. To add a new journal, select Create.

    To edit a journal, find the journal and select More actions > Edit.

  3. Enter the Symbol and Title for the journal.
    • In most places, the symbol appears along with the title of the journal, as in READJ--Real Estate Adjustments.
    Journal field descriptions
    FieldDescription

    Symbol

    Enter an abbreviation for the journal in the Symbol field.

    The symbol for the journal must be unique across all reporting books, including accrual, Compliance, and tax books. 

    After you've saved the journal, you can no longer edit the symbol.

    Title

    Enter the full name of the journal, which will appear in reports and other places.

  4. Choose the User-defined book to which the journal belongs.

  5. If your accounting method is set to both accrual and cash in the General Ledger, follow these additional instructions.
    • In accrual and cash companies, reports can be run on either an accrual-basis or a cash-basis. Use the Include this journal when reporting in option to determine whether the journal will be included in reports run on accrual-basis, cash-basis, or both.
    • Make sure that the symbol and title clearly distinguish whether the journal is for cash, accrual, or both. This is needed because, in several locations, Sage Intacct lists all 3 journal types. For example, you can identify an Accounts Payable journal as "APC" and "Accounts Payable - C" for the cash-basis version. Then use "APAC" and "Accounts Payable - AC" for the accrual and cash version.
  6. Select Save.
  1. Go to General Ledger >  Setup >  User-defined.

  2. Select Add to add a new journal.

    Or, select Edit to the left of an existing journal.

  3. Enter the Symbol and Title for the journal.
    • In most places, the symbol appears along with the title of the journal, as in READJ--Real Estate Adjustments.
    Journal field descriptions
    FieldDescription

    Symbol

    Enter an abbreviation for the journal in the Symbol field.

    The symbol for the journal must be unique across all reporting books, including accrual, Compliance, and tax books. 

    After you've saved the journal, you can no longer edit the symbol.

    Title

    Enter the full name of the journal, which will appear in reports and other places.

  4. Choose the User-defined book to which the journal belongs.

  5. If your accounting method is set to both accrual and cash in the General Ledger, follow these additional instructions.
    • In accrual and cash companies, reports can be run on either an accrual-basis or a cash-basis. Use the Include this journal when reporting in option to determine whether the journal will be included in reports run on accrual-basis, cash-basis, or both.
    • Make sure that the symbol and title clearly distinguish whether the journal is for cash, accrual, or both. This is needed because, in several locations, Sage Intacct lists all 3 journal types. For example, you can identify an Accounts Payable journal as "APC" and "Accounts Payable - C" for the cash-basis version. Then use "APAC" and "Accounts Payable - AC" for the accrual and cash version.
  6. Select Save.