Terms specific to Sage Intacct

Company

Your Intacct environment is called your company and is a software representation of your real-world company and the processes needed to run your business. Your company includes the applications that provide those processes, such as Accounts Receivable, Accounts Payable, and more.

Dashboard

A customizable page for monitoring information of interest to you, such as reports, charts, records, your calendar, and more. You can create multiple dashboards, and even make one of them your start page.

Dimension

A dimension is a category of data that you can organize, sort, use to tag transactions, and then report on in meaningful ways. Some examples of Intacct dimensions:

• location
• department
• class
• customer
• item
• project
• supplier
• employee

If you need more dimensions, unique to your business needs, you can create them.

Dimensions can have relationships with each other, which automates selecting dimension values in transactions.

Downward visibility

If you have the right user permissions, and you are in a multi-entity environment, you normally view top-level company information. You do not see information on a lower-level entity unless you are down in that entity. You can select an option to show that information at the top level, which enables your list views to have downward visibility to the lower-level data. You can then operate on that data.

Entity

An entity is a reporting business unit within the larger company. All entities within a company share a single Chart of Accounts. Each entity has its own:

• VAT registration number (which might or might not be unique)
• base currency

List

Lists provide a means of viewing like records, transactions, or other information in list format, for example, a list of items or warehouses. Most list pages display a default set of columns that are sorted alphanumerically, for example displaying customers in order based on Customer ID.

Memorized report

A standard accounting and financial report whose options you can tweak and then memorize (save). You do not have to set them again each time you want to run the report. If you know that others need the same report, you can make the report public.

Record

Records provide basic building blocks for creating transactions. Records enable you to enter specific information about a particular aspect of your company, such as your customers, suppliers, and employees. For example after you create a customer, supplier, or employee record, you can create a transaction based on that record, such as an AR sales invoice, AP supplier invoice, or expense report respectively.

Transaction

Transactions enable you to post the day-to-day activities of your business to the subledger or GL and get insight into your financials. The most frequently entered transactions are AP supplier invoices and AR sales invoices. Transactions generally include information from records. For example, an AP supplier invoice requires a supplier.

Slide in

In a multi-company environment, you slide in when you transition from a higher-level company into a lower-level one without logging in again.

Subscription

You are subscribed to the applications that you purchased from Intacct. Subscribing to an application is almost like subscribing to a periodical; your application is seamlessly updated whenever there's new or enhanced functionality. As your business grows, if needed, you can subscribe to more applications to support that growth.

Summary

Summaries are collections of the same type of transactions, grouped together for processing. The advantage of using a summary is that the transaction group posts to the GL as one line. From that one line, as needed, you can drill down to any of the individual transactions.

Switch to

Used in multi entity companies for logging in/VAR: sets up and hands over Intacct and BPO (Business Process Outsource) Consoles outsources using Intacct on client behalf.