Multi-entity shared installation checklist

Use the following checklist to ensure that you have entered all the necessary data to implement a multi-entity shared environment. Although we recommend you perform your setup in the order of these tasks, it's not absolutely necessary.

Quite a bit of information is included in the following table. Each line begins with a checkbox that you can use to indicate completion, followed by the name of the task and the step number of that task.

Opt? Indicates whether this step is optional or not.

Obj. Indicates whether the task is a master or private object, also abbreviated "Mst" and "Flt."

Common/Private. Offers a recommendation on where you should create the object along with explanatory notes.

Impt. Lets you know if the data for these objects can be imported as a .CSV file. For more information, refer to Company Setup Checklist.

MEGA (multi-entity general accounting) Structure

ü	Task	Step	Opt?	Obj	Common/Private	Impt?
	Create the common company	1			Exclusively common
	Configure the common company	2			Exclusively common
	Create and configure the entities	3			Exclusively entity

Application Preferences

ü	Task	Step	Opt?	Obj	Common/Private	Impt?
	Accounts Payable	4			Exclusively common
	Accounts Receivable	5			Exclusively common
	Cash Management	6			Exclusively common

Company Application

ü	Task	Step	Opt?	Obj	Common/Private	Impt?
	Departments	7	Y		Either1	Y
	Locations	8	Y		Exclusively entity	Y
	Territories	9	Y		Either1	Y
	Employees	10			Typically common2
	Select manager for - Departments - Locations - Territories	- 10a 10b 10c		Filter Filter Filter	-
	Users	11		Master	Both
	User preferences	12			See users
	User groups	13	Y		See users
	Accounting periods	14	Y		Exclusively common
	Reporting periods	15			Exclusively common	Y
	Contacts	16	Y	Master	Both3
	Select contacts in - Locations - Users	- 16a 16b			-
	Document numbering	17		Master	Common
	Select number sequences in - AP preferences - AR preferences	17a 17b			- -
	Terminology	18	Y		Common

¹Departments and territories may be created either in common or within the entity (or both), depending on how you want them to be structured. This subject is discussed in detail in the section on creating departments and territories.

² Assuming that corporate wishes to retain complete control over the employee roster, all users are created in common. However, you can add local temporary or contract users in the entities. User preferences are controlled where the users are created.

³ Corporate may want to create a standard set of contacts in common, but individual entities may have their own unique contacts. Corporate may or may not want other entities to see them.

General Ledger Application

ü	Task	Step	Opt?	Obj	Common/Private	Impt?
	Chart of accounts	19		Master	Common	Y
	Account groups	20		Master	Common	Y
	Journals and adj. journals	- 21a 21b			Exclusively common
	Beginning account balances	22			Entity	Y

Accounts Payable

ü	Task	Step	Opt?	Obj	Common/Private	Impt?
	Suppliers	23		Master	Both	Y
	Form 1099 setup	24			Same as suppliers
	Supplier types	25		Master	Common
	Select supplier type in suppliers	25a			Same as suppliers
	AP Terms	26		Master	Common	Y
	Select term in suppliers	26a			Same as suppliers
	AP account labels	27		Master	Common

⁴ Suppliers and customers can be created in either common or in the entities depending on you pay AP supplier invoices to suppliers, receive payments from customers and where or not you wish the entities to see the suppliers or customers or other entities.

Accounts Receivable

ü	Task	Step	Opt?	Obj	Common/Private	Impt?
	Customers	28		Master	Both	Y
	Online doc delivery	29	Y		Common
	Customer types	30	Y	Master	Common
	Select customer types in customers	30a			Same as customers
	AP Terms	31		Master	Common	Y
	Select terms in customers	31a
	Shipping methods	32	Y	Master	Common
	AR account Labels	33		Master	Common

Cash Management

ü	Task	Step	Opt?	Obj	Common/Private	Impt?
	Credit card accounts	34		Master	Both5
	Create supplier for each card	34a			Same as Credit Cards
	Current accounts	35		Master	Both5
	Savings accounts	35	Y	Master	Both5

⁵ Credit card accounts may be created in either common or the entities depending on how you wish them used. Bank accounts, however, are usually created in common unless you have a special reason for one or more entities to have a private account.