Create bill back templates
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Create a bill back template for each recurring bill back transaction. The bill back template provides the line item information that you need in the bill back transaction. This includes the AR sales invoice line items and corresponding line items in the system-generated AP supplier invoice.
Supply a mandatory AR sales invoice and AP supplier invoice GL account for each line item, along with an optional department and memo. The AR sales invoice GL account will appear on the AR sales invoice and the AP supplier invoice GL account will appear on the AP supplier invoice when you use the template.
Create one template for each group of line items for which you AR sales invoice. You'll still need to enter an amount and required dimensions for each line item on the AR sales invoice. While it’s possible to use a template with line items that you're not billing back, you then have to zero out the amount for the line item you do not need to bill back. The line item still appears on the AP supplier invoice but as zeroed out.
| Subscription | Accounts Receivable |
|---|---|
| User type | Business |
| Permissions | Bill back templates: List, View, Add, Edit |
| Configuration | Multi-entity shared company |
| Prerequisites | Make sure you've set up the necessary permissions to create AP supplier invoices directly in the second entity. |
| Restrictions |
|
| Previous step | Set up inter-entity bill back |
- Go to Accounts Receivable > Setup > More, and select Add (circle) next to Bill back templates.
- Enter the Template ID.
Template IDs can be numbers, letters, or a combination and can include dashes and periods. Choose a Template ID that makes it clear what the template is used for.
This field cannot be modified after you save the template. - Enter a Description.
While the ID is usually short, the description can fully describe the template purpose. You can overwrite the description later.
- Verify that the status is Active.
Set the status to Inactive if you do not want the template to appear in the list. You can view inactive templates by selecting Include inactive in the summary list. You can deactivate any template after any dependent transactions are complete.
- Select Enable inter-entity posting to post directly to the mapped inter-entity offset accounts instead of the Accounts Receivable and Accounts Payable offset accounts.
This is configured in Company > Setup tab > Configuration > Inter-entity account mapping. See Map inter-entity accounts for more information.
- Choose the revenue GL Account and the expense GL Account.
When you choose this template for an AR sales invoice, Intacct uses the AR sales invoice GL Account as the account for the line item in the AR sales invoice. Similarly, when Intacct automatically creates an AP supplier invoice, the AP supplier invoice GL Account is used in the corresponding line item.
This might require you to create General Ledger accounts for the specific bill back template setup.
- Choose a Department.
Whether you leave this blank or supply a department, the value you provide here is included on the AR sales invoice. - Choose a default Memo.
This memo will appear on all AR sales invoices using this template. - Repeat these steps for each line item to be included on the AP supplier invoice.
