Enhanced interface

Item GL groups—Purchasing

Use item GL groups to categorize items to post transactions to specific GL accounts. If your company is using Revenue Management with Order Entry, you’ll also use item GL groups to specify the default deferred revenue account and revenue recognition template for items belonging to the item GL group.

You can view, add, edit, or delete item GL groups from either Inventory Control, Order Entry, or Purchasing. There's only one set of item GL groups in the system. Regardless of where you access the item GL groups, you’ll be working with the same set of data.

Subscription	Purchasing
Regional availability	All regions
User type	Business Employee Project Manager Warehouse
Permissions	Item GL groups: Add, Edit, Delete, List, View
Configuration	The Deferred revenue GL account and Default revenue recognition template fields only display if you’re also subscribed to Standard or Advanced Revenue Management for Order Entry.
Restrictions	Employee, Project Manager, and Warehouse users can only List and View item GL groups.

About item GL groups

You can create item GL groups that are specific to your business. Then you can assign an item GL group to each item. Finally, you can map the item GL group to GL accounts on transaction definitions. When a user creates a transaction that posts (for example, an OE sales invoice, PO purchase invoice, or an Inventory transaction that affects COGS) and chooses an item that has an item GL group associated with it, Sage Intacct automatically posts the transaction to the applicable GL account. The user does not need to know which posting account to choose because it has already been configured in the transaction definition.

Add an item GL group

Go to Purchasing > Setup > Items and select Add (circle) next to GL groups.
In the Name field, enter the Item GL group name.
If you want to defer revenue for items belonging to this item GL group, use the dropdown lists to select the desired Deferred revenue GL account and Default revenue recognition template.
Select Save.

Edit an item GL group

View an item GL group

Delete an item GL group

You can delete an item GL group if it has not been used by any transactions or assigned to any items. This removes the item GL group from the system.

Assign an item GL group to an item

Subscription	Purchasing
User type	Business
Permissions	Items: List, Edit

Map an item GL group to GL accounts on transaction definitions

Subscription	Purchasing
User type	Business
Permissions	Transaction definitions: Edit, List

You can map item GL groups to GL accounts on transaction definitions that post to either AP or the GL, like for example a PO purchase invoice.

Field descriptions

The following table describes each item in the Item GL groups information page.

Item GL groups information page field descriptions
Field	Description
Name	Name of the item GL group. You cannot change the name after you’ve saved the item GL group.
Deferred revenue GL account	Use the drop-down list to select the account to which the deferred revenue for items belonging to this item GL group will post. Only required if you want to override the default deferred revenue account that's configured on each transaction definition.
Default revenue recognition template	Use the drop-down list to select a default revenue recognition template. When a user adds an item in this item GL group to a transaction, the Rev rec template field on the transaction will display the template selected here. Optional if you’re deferring revenue for items in the item GL group. Top level only: this dropdown list does not display revenue recognition templates where the Recognition method = Percent completed or Milestone and the Percent or milestone source = Project accounting. Learn more about revenue recognition templates.