Fixed Assets Management

Override posting dates

When posting entries from the Post Depreciation page, you now have the option to choose a custom posting date. The new date overrides the scheduled posting dates.

This feature is particularly useful if entries were originally scheduled for a closed period but you need to post them in an open period. Previously, posting entries from closed periods required reopening and closing the books, which can be an inconvenient process.

Details

Override date requirements

Choose a new posting date that meets the following requirements:

Is in an open period.
Is on or after the first unposted entry's scheduled posting date, in each schedule.
Is on or before the next unposted entry's scheduled posting date, in each schedule.

Examples of valid new posting dates

Consider the following depreciation schedule:

Depreciation schedule
Period	Scheduled posting date	Status
1	August 31st	Posted
2	September 30th	Posted
3	October 31st	Not posted
4	November 30th	Not posted
5	December 31st	Not posted

To post Period 3, valid new posting dates are October 31st to November 30th.
To post Periods 3 and 4 at the same time, valid new posting dates are October 31st to December 31st.

Actual vs scheduled posting date fields

We added a new field called Actual posting date on the following pages:

Depreciation Schedule
Post Depreciation: Posted view
Bulk Action Run

We renamed Posting date to Scheduled posting date to distinguish between the two fields.

The Actual posting date is the date when the entry was successfully posted to the General Ledger. It can differ from the Scheduled posting date if you override posting dates.

How it works

Go to Fixed Assets Management > All > Post depreciation.
Select the depreciation entries that you want to post.

You cannot post entries out of order, so make sure to select all prior unposted entries within each schedule.
Select Post depreciation.
Select Override posting dates.

The scheduled posting dates of all selected entries will be overridden with a single user-defined date.
Select a New posting date.
Select Post.

Permissions and other requirements

Subscription	Fixed Assets Management
Regional availability	All regions
User type	Business
Permissions	Fixed Assets Management Post depreciation: Run Asset: List, View Bulk action runs: List, View