Accounts Payable

Deferred adjustments for Charges constatées d’avance (CCA) in France

Deferred adjustments for charges constatées d’avance (CCA) in Accounts Payable lets you accommodate for amounts paid in advance for goods and services that span multiple accounting periods. With Deferred adjustments for produits constatés d’avance (PCA) in Accounts Receivable, this feature helps you avoid overstating revenue and expenses in a current period and aligns with the principles outlined in the French General Accounting Plan (Plan Comptable Général, or PCG).

Details

With Deferred adjustments for CCA and PCA, you can post a transaction in one period, and then generate a schedule that divides the transaction amounts paid (CCA) or received (PCA) over a user-defined number of monthly, quarterly, or annual periods.

Deferred adjustments automatically post to the General Ledger account at the start of the schedule period. At the end of the schedule period, the amount to allocate to future installments reverts back to the originating account.

For example, you sign a service contract with a software provider for a term of five years and pay the entire amount up front. To spread the cost over the term of the contract rather than have it concentrated in the payment period, you can generate a deferred adjustment schedule. When you do this, the entire paid amount posts to the General Ledger account, but at the end of the first schedule period, the unused portion reverts back to the originating account to be paid in the subsequent period. This automated post and revert payment continues according to the schedule over the course of the contract.

To use Deferred adjustments for CCA and PCA, you must have a company or an entity with an operating country set to France.

How it works

Step 1. Enable Deferred adjustments in Accounts Payable

1. Go to Accounts Payable > Setup > Configuration.

2. Under Enable functionality, select Enable deferred adjustments.

3. Select the Deferred adjustments journal.

4. Enter the Historical cut-off date.
   This allows you to transfer existing deferred adjustment schedules into Sage Intacct. Schedule entries posted before the date entered are treated as a read-only historical entry.

Step 2. Set up a Deferred adjustments template

1. Go to Accounts Payable > Setup > Deferred adjustments template.

2. Enter a Template ID and select a Deferred adjustment journal.
   This defaults to the journal you selected during configuration, but you can change to another journal.

3. Select an Account.
   This is used as the intermediary account for the schedule postings to the General Ledger.

4. Select a Schedule period.
   You can select monthly, quarterly, or annually.

Step 3. Apply the Deferred adjustments template to an AP supplier invoice

Now when you create an AP supplier invoice, you can select a Deferred adjustments template at the line level and set the start and end dates for the schedule.

Step 4. View the Deferred adjustments schedule

When you view a posted AP supplier invoice for a deferred adjustment, you can select a View schedule link. This lets you review the full schedule and see the status of all scheduled payments. You can view the journal entry for posted payments, review errors, and select open payments to post them manually.

Step 5. Run a Deferred adjustments forecast report

1. Go to Accounts Payable > Reports > Deferred adjustments forecast report.

2. Set the As of date. This must be the first day of the period.

3. Select the Number of periods and the Schedule period to display in the report.

4. In the Filters section, select the filters for running the report.
   You can set filters for Account, Deferred adjustment journal, Deferred adjustment template, and Supplier.

5. In the Filters section, select the scheduled post status types to display in the report.
   You can select All, Posted, Not posted, Errors, Terminated, and Historical.

6. In the Format section, select the Report type for summary or detail.

7. In the Format section, select how to group the report information.
   You can select to group by Account, Deferred adjustment journal, Deferred adjustment template, or Supplier.

When you run the detail report, you can select any transaction date to go to the original AP supplier invoice. You can also select any document line number to go to the Deferred adjustment schedule associated with that payment. By selecting the template link, you can review the Deferred adjustment template used to create the schedule.

Permissions and other requirements

Subscription	Accounts Payable Accounts Receivable
Regional availability	France
User type	Business
Permissions	Accounts Payable Deferred adjustments: List, View, Add, Edit, Delete Reports, Deferred adjustments forecast report: Run Accounts Receivable Deferred adjustments: List, View, Add, Edit, Delete Reports, Deferred adjustments forecast report: Run These permissions are for configuration, template creation, and reports. If the feature is enabled, anyone who can create Accounts Payable and Accounts Receivable transactions can see the deferred adjustments fields and schedules.
Restrictions	To use Deferred adjustments for CCA and PCA, you must have a company or an entity with an operating country set to France.