Accounts Receivable

Import large volume bill back transactions

This idea came from you

Streamline your AR sales invoice processing by importing multiple bill back AR sales invoices at once using the updated AR AR sales invoice CSV template. Add the ID of the bill back template to the new column and let Intacct create the corresponding AP supplier invoice upon import.

Key benefits

  • Streamline high-volume bill back processing with minimal manual effort.
  • Eliminate repetitive data entry to reduce errors and improve accuracy.
  • Save time and boost efficiency for teams handling inter-entity transactions.

How it works

  • Inter-entity bill back must be selected in your Accounts Receivable configuration before you download the AR AR sales invoices CSV template.
  • In the new BILL_BACK_TEMPLATE column of the CSV template, provide the bill back template ID that you want to use for the AR sales invoice.
  • Before you import bill back AR sales invoices, the following must be true:
    • The template IDs that you provide must already be set up as Bill back templates.
    • The customers you are invoicing must also be set up for bill back before you import the bill back AR sales invoices
  • Import AR sales invoices for bill back at the top level only. Inter-entity bill back is not supported at the entity level.
  • The location that you provide for the AR sales invoice is used to determine the corresponding customer and supplier for the bill back transaction.
  • AP supplier invoices are either created as drafts or are posted, depending on the option you selected when setting up bill back in Configure Accounts Receivable.
  • If you have bill back templates enabled for your company and you do not see the column in your AR AR sales invoices import template, download the template again.

Permissions and other requirements

Subscription

Accounts Receivable
Regional availability

All regions
User type

Business
Permissions

To import bill back AR sales invoices:

  • AR sales invoices: View, Edit, Add

To manage bill back templates:

  • Bill back templates: List, View, Add, Edit
Configuration

Enable inter-entity bill back in Accounts Receivable.