Fixed Assets Management

Create multiple assets from an AP supplier invoice or AR sales invoice line

Gain efficiency by creating multiple assets from a single AP supplier invoice or purchasing transaction line.

A bill showing the first entry row expanded and the option to create multiple fixed assets selected.

Assets are often purchased in bulk and entered on one line, but they need to be tracked and depreciated separately. We've added the option to generate multiple assets from a single transaction line, saving time and ensuring accurate asset tracking.

Key benefits

Manage assets accurately: Track and depreciate each asset individually, even when purchased in bulk.
Reduce manual work: Eliminate workarounds like manual creation of assets and journal entries.
Save time: Automate asset creation and reduce errors.

What's changed

Previously, you could only create one asset per AP supplier invoice or purchasing transaction line. Now, with the new Create multiple fixed assets option, you can specify how many assets to generate (up to 20 per line). The transaction line amount is then evenly distributed across the created assets.

How it works

Create an AP supplier invoice or purchasing transaction line that is associated with an Asset GL account.
Expand the Show details section for the line.
For Asset creation, select Create multiple assets.
Enter the Number of assets (between 2 and 20) and a name for the assets.

You can edit the transaction later to choose a different Asset creation option or change the Number of assets field. However, any previously created assets will be deleted (provided they have no posted journal entries) and, if applicable, recreated.

Permissions and other requirements

Subscription	Fixed Assets Management Accounts Payable Purchasing
Regional availability	All regions
User type	Business
Permissions	Fixed Assets Management Asset: List, View, Add Accounts Payable AP supplier invoices: List, View, Add Purchasing Purchasing transactions: List, View, Add
Configuration	Enable Create assets from AP supplier invoices or Create assets from purchasing lines in Fixed Assets Management configuration. Select a GL account or item that's associated with an Asset GL account in an asset classification.
CSV import	The Asset creation and Number of assets fields are available when importing AP supplier invoices and purchasing transactions.
Restrictions	The maximum number of assets you can create from a single line is 20.