Apply an AP adjustment as a supplier credit to an AP purchase invoice

Apply AP debit memo adjustments to existing AP purchase invoices on the Pay AP purchase invoices page. Available credits for an AP purchase invoice can include advances and inline credits, in addition to AP adjustments.

You can apply credits either manually or automatically. You can also view credits applied to a AP purchase invoice from Pay AP purchase invoices.

Manually apply credits to AP purchase invoices and AP purchase invoice line items

You can selectively apply credits either to an entire AP purchase invoice or specific line items. When you apply credits manually, you can drill down to see the type of credit and view the details.

If you need to, select the Clear credits button to clear the Credits to apply field. The Amount to pay field automatically updates to the correct amount.

1. Go to Accounts Payable > All > AP purchase invoices > Pay AP purchase invoices.
2. Apply a filter to load AP purchase invoices.

   The Credits available column shows the amount of available advances, adjustments, and inline credits for the supplier.

   Are you using an on-the-fly filter to show AP purchase invoices based on a due date range? You can filter available credits at the same time to ensure that you see only credits with transaction dates in a particular date range. For example, to see all credits created on or before a date, provide an end date for Credit date range and leave the start date empty.
3. Select Line details next to the appropriate AP purchase invoice.

   The AP purchase invoice details page appears.

4. Select Credit details.

   The Apply credit page appears.

   • The Credit type column shows the source of the credit: Advance, AP purchase invoice (inline credit), or Adjustment.
   • The Amount column displays the credit amount.
   • The Credits available column displays how much of the credit amount is available to apply to the selected AP purchase invoice.
5. Select one or more checkboxes next to the credits that you want to apply.

   Intacct automatically zeroes out the Credits available field and populates the credit amount in the Credits to apply field. You can manually change this amount to anything less than the total credit amount.

6. Select Save and return to the AP purchase invoice details page.

   The designated credit amount appears in the Credits to apply field.

7. Select Save and return to the Pay AP purchase invoices page.

   The sum of the applied credits appears in the Credits to apply field for that AP purchase invoice.

8. Do one of the following:
   • Apply the credit to the AP purchase invoice (leaving a remaining balance to pay later, or if the credit completely pays off the AP purchase invoice). Select Pay now, or Add to outbox.
   • Enter the rest of the Amount to pay, to pay off the AP purchase invoice. Then, select Pay now or Add to outbox.

Automatically apply credits across selected AP purchase invoices

You can automatically apply all available credits to AP purchase invoices from Pay AP purchase invoices. When you apply credits automatically, credits created recently might be applied to older AP purchase invoices. If this is not what you want, apply credits manually.

If you need to, select the Clear credits button to clear the Credits to apply field. The Amount to pay field automatically updates to the correct amount.

1. Go to Accounts Payable > All > AP purchase invoices > Pay AP purchase invoices.
2. Apply a filter to load AP purchase invoices.
   Are you using an on-the-fly filter to show AP purchase invoices based on a due date range? You can filter available credits at the same time to ensure that you see only credits with transaction dates in a particular date range. For example, to see all credits created on or before a date, provide an end date for Credit date range and leave the start date empty.
3. Select the appropriate AP purchase invoice.
4. On the left side of the page above the AP purchase invoice table, select Apply credits.