AP purchase invoice state descriptions

The AP purchase invoice state shows the current status of the AP purchase invoice within the workflow. You can view the AP purchase invoice state on the following pages:

  • AP purchase invoices list page

  • AP purchase invoice detail page

AP purchase invoice state descriptions:

  • Analyzing: For companies with AP Automation enabled. Intacct is analyzing the incoming AP purchase invoice in preparation to create a draft AP purchase invoice. You can edit the AP purchase invoice after the process completes and the state changes to Draft.
  • Draft: The AP purchase invoice is created, but not submitted or posted. It can be changed without consequence.
  • Submitted: For users with AP purchase invoice approvals enabled, the AP purchase invoice has been submitted for approval.
  • Partially approved: For users with AP purchase invoice approvals enabled. The AP purchase invoice has been approved by at least one approver, and is awaiting further approval.
  • Declined: For users with AP purchase invoice approvals enabled. The AP purchase invoice has been declined and must be resubmitted for approval. You can fully edit a declined AP purchase invoice.
  • Posted: The AP purchase invoice was posted to the GL. If you’re enabled for AP purchase invoice approvals, the AP purchase invoice has been approved. You can select the AP purchase invoice for payment on the Pay AP purchase invoices page.
  • Selected: The AP purchase invoice is selected for payment. A payment request that includes this AP purchase invoice was created. Payment is not yet complete.

    Do you need to deselect a AP purchase invoice for payment?

  • Paid: Payment was made. The associated payment request is complete.
  • Partially Paid: Only partial payment was made. There’s a remaining amount to be paid. You can select the AP purchase invoice for payment on the Pay AP purchase invoices page.
  • Reversed: The AP purchase invoice was reversed by a second transaction, which essentially zeroed out the balance in the GL. Your company retains a record of the reversed AP purchase invoice and the reversal transaction for audit trail purposes.
  • Reversal: This transaction is created when you reverse a transaction, and causes the balance to zero out.
  • No value: This transaction is posted but has not affected the GL. For example, a AP purchase invoice with a total amount of 0 does not impact the GL, so the state is No Value.