Reverse an unpaid AP purchase invoice

You can only reverse an unpaid AP purchase invoice if Accounts Payable is enabled for reversal of unpaid AP purchase invoices or if it is the result of a charge payoff.

You can't reverse a declined AP purchase invoice. Instead, submit the AP purchase invoice again for approval and approve it. This puts the AP purchase invoice in a Selected state, and you can then reverse it.

After you reverse a transaction, you cannot undo the reversal. However, you can create another transaction to replace the original.

Subscription

Accounts Payable

User type

Business
Permissions

AP purchase invoices: Reverse, List, View
Configuration

Enable reversal of unpaid AP purchase invoices on the Configure Accounts Payable page.

  1. Go to Accounts Payable > All > AP purchase invoices.

  2. Find the AP purchase invoice you want to reverse.
  3. Select More actions > Reverse at the end of the row.
    • You have Accounts Payable permissions to reverse AP purchase invoices.
    • The AP purchase invoice is in a Draft or Posted state and your company is enabled for reversals.
    • The AP purchase invoice has not been reconciled.

      After an AP purchase invoice has been reconciled, you can no longer delete or reverse it. Instead, reopen the reconciliation to make changes.

  4. On the Transaction Reversal Date page, enter the following details:
    • Memo: As a best practice, enter the reason for the reversal.
    • Reversal date: To keep your aging reports balanced, enter the original transaction date.
  5. Select Submit.

  1. Go to Accounts Payable > All > AP purchase invoices.

  2. Find the appropriate AP purchase invoice and select Reverse.

    • You have Accounts Payable permissions to reverse AP purchase invoices.
    • The AP purchase invoice is in a Draft or Posted state and your company is enabled for reversals.
    • The AP purchase invoice has not been reconciled.

      After an AP purchase invoice has been reconciled, you can no longer delete or reverse it. Instead, reopen the reconciliation to make changes.

  3. On the Transaction Reversal Date page, enter the following details:

    • Memo: As a best practice, enter the reason for the reversal.
    • Reversal date: To keep your aging reports balanced, enter the original transaction date.
  4. Select Submit.

On the AP purchase invoices list, there are now two transactions:

  • The original transaction, where the Reverse link is now labeled Reversed.
  • The reverse of that transaction, which produces a net effect of zero, labeled Reversal.