Release specific line items for payment

If your company has enabled Release to pay, AP purchase invoice line items are unavailable for payment until you release them. On the Release to pay page, you can view AP purchase invoice items that have not been released for payment and release them. After you release a line item, it is available for payment on the Pay AP purchase invoices page.

The ability to release only specific line items of an AP purchase invoice for payment gives you tighter control over your cash outflows. Pay only certain line items of an AP purchase invoice, and pay others as you want. The AP purchase invoice remains partially paid in Intacct until every line item has been paid.

Release to pay can be especially helpful for companies that have multiple entities. For example, if one entity has funds available to make a payment but another entity doesn’t.

For example, if you enter a multi-line AP purchase invoice that has some items due immediately and others due in 30 days, use this feature to release for payment only those items that are due immediately. Then return to this AP purchase invoice in a month and release for payment the line items that were due in 30 days. Releasing line items in this way gives you greater control over your cash outflows and ensures that only those items you’re ready to pay are selected for payment.

Subscription Accounts Payable
User type Business
Permissions Release To Pay: List, Release
Configuration Release to Pay enabled
  1. Go to Accounts Payable > All > Payments > Release AP purchase invoices to pay.

    This menu option appears when the following is true:

    • Release to pay is enabled for your company.
    • Your permissions include Release to pay: List, Release.

    Ask your system administrator to help verify your setup.

    If you have AP purchase invoices: Release permission but do not have permission to view the Release to pay list, you can release line items for an AP purchase invoice on the AP purchase invoice detail page. Find the transaction on the AP purchase invoices list page and select Edit. Then, select the Release to pay checkbox for the AP purchase invoice items you want to make available for payment.

  2. Select the checkbox next to each line item that you want to pay.
    To determine the AP purchase invoice to which a particular line item belongs, copy or note the line item's corresponding AP purchase invoice number. On the AP purchase invoices list page, enter that number in the AP purchase invoice number column and press Enter on your keyboard.
  3. Select Release.

    The items you selected are removed from this list.

  4. Select Done.

After you release line items to pay, you can make a payment on the Pay AP purchase invoices page.