Assets by Employee report—Fixed Assets Management

The Assets by Employee report provides you with a list of assets grouped by employee, along with additional details about the assets such as in-service date and classification. It’s available in the Fixed Assets Management reports package and is generated using custom reports.

This report helps customers gain insights into asset utilization and offers a comprehensive breakdown of which assets are assigned to specific employees. It enables effective tracking of depreciation, helps you to be compliant with accounting standards, facilitates audits, and supports informed decision-making related to asset management and tracking.

Who typically needs this report?

• Department and location managers

• Controllers or CFOs, depending on the size of the company

Before you begin

• Install the Fixed Assets Management reports package

Run a custom report

You can run the report from the application menu or the Reports center.

1. Do one of the following:

   • Go to Fixed Assets Management > All > Reports > Custom reports and select your customized report.

   • Go to Reports > All > Advanced > Custom reports and select Run next to "FAM_Assets by Employee", or next to your customized version.

2. Optionally, customize the format of the report.

   1. For Page orientation, choose whether print versions of this report use a Portrait or Landscape page layout.

   2. For Show details, select Yes to display the detail lines that make up the report. Select No to display only subtotal and total calculation lines.

   3. The remaining format options are for viewing the report as a graph.

      Learn more about graphs.

3. Optionally, customize the report titles, which apply only to print versions of this report.

   How to add a title, subtitle, and footer to the report

   1. Enter the title in the Report Title 1 box.

   This title appears in large type at the top of the page, directly under your company name,

   2. Enter the subtitle in the Report Title 2 box.

      This subtitle appears in smaller type, directly beneath the main title.

   3. Enter the footer text in the Footer Text box.

      Footer text appears at the bottom center of the report.

   You can use up to 80 characters, including spaces, in each title, subtitle, and footer.

4. Choose an option to view the report:

   • Select View to view the report in your browser as an HTML page.
   • Select Print to view the report as a printable PDF file.
   • Select Export to download the report in a different format.

What's in this report?

The default report consists of the following columns.

Buttons field descriptions

Column	Description
Subtotal name	Displays employe IDs and subtotal lines for their assigned assets.
Acquisition date	The Acquisition date is the date that your organization purchased or obtained the asset.
Asset ID	The unique identifier of the asset.
Asset name	The name of the asset.
Asset cost	The Asset cost is the amount that the asset was purchased for.
Salvage value	The Salvage value is the estimated value of the asset at the end of its useful life. It must be less than the Asset cost.
In-service date	The in-service date is the date when the asset is available for use by your business. This date, along with the Convention, determines when the asset starts to depreciate. The In-service date must be on or after the acquisition date and the most recent transfer date, if any.
Serial number	The product serial number of the asset.
Classification ID	The ID of the asset classification that the asset belongs to.
Classification name	The name of the asset classification that the asset belongs to.
Employee ID	The ID of the employee dimension assigned to this asset.