Apply an AP adjustment as a vendor credit to a bill

Apply AP debit memo adjustments to existing bills on the Pay bills page. Available credits for a bill can include advances and inline credits, in addition to AP adjustments.

You can apply credits either manually or automatically. You can also view credits applied to a bill from Pay bills.

Manually apply credits to bills and bill line items

You can selectively apply credits either to an entire bill or specific line items. When you apply credits manually, you can drill down to see the type of credit and view the details.

If you need to, select the Clear credits button to clear the Credits to apply field. The Amount to pay field automatically updates to the correct amount.

1. Go to Accounts Payable > All > Bills > Pay bills.
2. Apply a filter to load bills.

   The Credits available column shows the amount of available advances, adjustments, and inline credits for the vendor.

   Are you using an on-the-fly filter to show bills based on a due date range? You can filter available credits at the same time to ensure that you see only credits with transaction dates in a particular date range. For example, to see all credits created on or before a date, provide an end date for Credit date range and leave the start date empty.
3. Select Line details next to the appropriate bill.

   The Bill details page appears.

4. Select Credit details.

   The Apply credit page appears.

   • The Credit type column shows the source of the credit: Advance, Bill (inline credit), or Adjustment.
   • The Amount column displays the credit amount.
   • The Credits available column displays how much of the credit amount is available to apply to the selected bill.
5. Select one or more checkboxes next to the credits that you want to apply.

   Intacct automatically zeroes out the Credits available field and populates the credit amount in the Credits to apply field. You can manually change this amount to anything less than the total credit amount.

6. Select Save and return to the Bill details page.

   The designated credit amount appears in the Credits to apply field.

7. Select Save and return to the Pay bills page.

   The sum of the applied credits appears in the Credits to apply field for that bill.

8. Do one of the following:
   • Apply the credit to the bill (leaving a remaining balance to pay later, or if the credit completely pays off the bill). Select Pay now, or Add to outbox.
   • Enter the rest of the Amount to pay, to pay off the bill. Then, select Pay now or Add to outbox.

Automatically apply credits across selected bills

You can automatically apply all available credits to bills from Pay bills. When you apply credits automatically, credits created recently might be applied to older bills. If this is not what you want, apply credits manually.

If you need to, select the Clear credits button to clear the Credits to apply field. The Amount to pay field automatically updates to the correct amount.

1. Go to Accounts Payable > All > Bills > Pay bills.
2. Apply a filter to load bills.
   Are you using an on-the-fly filter to show bills based on a due date range? You can filter available credits at the same time to ensure that you see only credits with transaction dates in a particular date range. For example, to see all credits created on or before a date, provide an end date for Credit date range and leave the start date empty.
3. Select the appropriate bill.
4. On the left side of the page above the bill table, select Apply credits.