Choose a payment service for a vendor

The following payment services are available for vendors:

Select a payment service for your vendor

Subscription

Accounts Payable

User type

Business
Permissions

Vendors: List, View, Add, Edit

  1. Go to Accounts Payable > All > Vendors.

  2. Do one of the following:

    1. To add a new vendor: Select Create.
    2. To edit a existing vendor: Find the vendor you want to edit and select Edit at the end of the row.

  3. On the Vendor information page, select the Bank file tab to set up bank file or ACH payments.

    • In the Enable setup section, select one of the following payment service options:

      • Enable ACH payments. Select this option to make direct electronic payments to the vendor, when both accounts are co-located in the United States.
      • Enable bank file payments. Select this option to make direct electronic payments to the vendor, when both checking accounts are co-located internationally.
      • None. This is the default option.

  4. Select the Payment providers tab to enable payment services for a specific payment provider for the vendor.

    • The sections that appear here depend on which payment providers you've subscribed to, like Vendor Payments powered by CSI. If you aren't subscribed to any payment providers, this tab appears empty.

      • Select the Enable option for the payment service you want to use with the vendor.

  1. Go to Accounts Payable > All > Vendors.

  2. Do one of the following:

    • To add a new vendor: Select Add.
    • To edit a existing vendor: Select Edit next to the vendor you want to edit.

  3. On the Vendor information page, select the Bank file tab to set up bank file or ACH payments.

    • In the Enable setup section, select one of the following payment service options:

      • Enable ACH payments. Select this option to make direct electronic payments to the vendor, when both accounts are co-located in the United States.
      • Enable bank file payments. Select this option to make direct electronic payments to the vendor, when both checking accounts are co-located internationally.
      • None. This is the default option.

  4. On the Vendor information page, select the Payment providers tab to enable payment services for a specific payment provider for the vendor.

    • The sections that appear here depend on which payment providers you've subscribed to, like Vendor Payments powered by CSI. If you aren't subscribed to any payment providers, this tab appears empty.

      • Select the Enable option for the payment service you want to use with the vendor.

Field by field descriptions

Bank file tab

The following two sections list fields that appear on the Bank file tab.

Enable ACH payments (US only)

Select this option to make direct electronic payments to the vendor, when both accounts are co-located in the United States.

Field Description

Routing number

Routing number of the vendor bank.

Account number

Vendor bank account number.

Account type

Checking or savings account.

Account classification

Specifies whether the vendor account is a personal or business account. For business accounts, select the classification code that your bank uses for ACH payments made to business accounts.

  • If the vendor is an individual contractor using a personal account, choose Personal (PPD).
  • For business accounts, find out from your bank whether to choose Business (CTX) or Business (CCD).

This field only applies to standard ACH.

Enable bank file payments (international only)

Select this option to make direct electronic payments to the vendor, when both checking accounts are co-located internationally.

Bank files field descriptions
Field Description

Payment country

Select Australia.

Creditor account number

Enter the account number for the vendor or employee's bank account to which payments are made. Account numbers cannot begin with a space.

Creditor account name

Enter the name you want to associate with the creditor .

The character limit for the account name is 32. Use only alphanumeric characters

Creditor BSB number

Enter the six-digit bank branch number of the vendor or employee bank.

Reference,

Enter a meaningful reference number to connect the bank file and the bills or advances to be paid, enabling payments to be tracked. In the bank file, the reference number used depends on how many bills and advances are included for a vendor payment.

  • The payment is for one bill

    • When there's a reference number on bill, the payment file uses the bill reference number.

    • When there's no reference number on the bill, the file uses this vendor reference number.

  • The payment is for multiple bills

    • When the bills have the same reference number, the payment file uses the bill reference number.

    • When the bills have different reference numbers, the file uses this vendor reference number.

Enter a maximum of 18 alphanumeric characters in the Reference field.
Bank files field descriptions
Field Description

Payment country

Select France.

Creditor IBAN

Enter the account number for the vendor or employee's bank account to which payments are made. Account numbers cannot begin with a space.

Creditor name

Enter the name you want to associate with the creditor .

The character limit for the account name is 32. Use only alphanumeric characters

Creditor BIC

Enter the Bank Identifier Code for the account. This is a unique identifier assigned by SWIFT for international payment processing.

Creditor address details

Enter the address details as required.

End-to-end identifier

Enter a meaningful reference number to connect the bank file and the bills or advances to be paid, enabling payments to be tracked. In the bank file, the reference number used depends on how many bills and advances are included for a vendor payment.

  • The payment is for one bill

    • When there's a reference number on bill, the payment file uses the bill reference number.

    • When there's no reference number on the bill, the file uses this vendor reference number.

  • The payment is for multiple bills

    • When the bills have the same reference number, the payment file uses the bill reference number.

    • When the bills have different reference numbers, the file uses this vendor reference number.

Enter a maximum of 18 alphanumeric characters in the End-to-end identifier field.
Bank files field descriptions
Field Description

Payment country

Select Ireland.

Creditor IBAN

Enter the account number for the vendor or employee's bank account to which payments are made. Account numbers cannot begin with a space.

Creditor name

Enter the name you want to associate with the creditor .

The character limit for the account name is 32. Use only alphanumeric characters

Creditor BIC

Enter the Bank Identifier Code for the account. This is a unique identifier assigned by SWIFT for international payment processing.

Creditor address details

Enter the address details as required.

End-to-end identifier

Enter a meaningful reference number to connect the bank file and the bills or advances to be paid, enabling payments to be tracked. In the bank file, the reference number used depends on how many bills and advances are included for a vendor payment.

  • The payment is for one bill

    • When there's a reference number on bill, the payment file uses the bill reference number.

    • When there's no reference number on the bill, the file uses this vendor reference number.

  • The payment is for multiple bills

    • When the bills have the same reference number, the payment file uses the bill reference number.

    • When the bills have different reference numbers, the file uses this vendor reference number.

Enter a maximum of 18 alphanumeric characters in the End-to-end identifier field.
Bank files field descriptions
Field Description

Payment country

Select South Africa.

Homing account number

Enter the account number for the vendor or employee's bank account to which payments are made. Account numbers cannot begin with a space.

Homing account name

Enter the account holder's name for the vendor or employee bank account to which payments are made.

Homing branch

Enter the six-digit bank branch number of the vendor or employee bank.

Type of account

Enter the account type for the vendor or employee's bank account to which payments are made. Value must be 1, 2, 3, or 4.

Beneficiary account code

Enter the beneficiary account code, alphanumeric up to 13 characters.

Proof of payment flag

 Enter True, T (Yes) or False, F (No) to specify whether you want the proof of payment printed when the bank file payment batch is authorized.

User reference

Enter a meaningful reference number to connect the bank file and the bills or advances to be paid, enabling payments to be tracked. In the bank file, the reference number used depends on how many bills and advances are included for a vendor payment.

  • The payment is for one bill

    • When there's a reference number on bill, the payment file uses the bill reference number.

    • When there's no reference number on the bill, the file uses this vendor reference number.

  • The payment is for multiple bills

    • When the bills have the same reference number, the payment file uses the bill reference number.

    • When the bills have different reference numbers, the file uses this vendor reference number.

Enter a maximum of 20 alphanumeric characters in the User reference field.

Creditor code

Enter the creditor code for the vendor's Standard Bank account. This option appears when you select Standard Bank NAMPAY SSVS Pre Format as the file format for your .
Bank files field descriptions
Field Description

Payment country

Select United Kingdom.

Payment currency

Select the currency for vendor payments and employee reimbursements.

  • EUR: This option uses the SEPA bank file format to make payments in EUR currency.

  • GBP: This option uses a UK bank file format to make payments in GBP currency.

Creditor account number

Enter the account number for the vendor or employee's bank account to which payments are made. Account numbers cannot begin with a space.

Beneficiary name

Enter the name you want to associate with the beneficiary .

Consult with your bank to determine the character limit for the account name. Use only alphanumeric characters.

Beneficiary sort code

Enter the six-digit bank branch number of the vendor or employee bank.

Creditor address details

Enter the address details as required.

BACS reference

Enter a meaningful reference number to connect the bank file and the bills or advances to be paid, enabling payments to be tracked. In the bank file, the reference number used depends on how many bills and advances are included for a vendor payment.

  • The payment is for one bill

    • When there's a reference number on bill, the payment file uses the bill reference number.

    • When there's no reference number on the bill, the file uses this vendor reference number.

  • The payment is for multiple bills

    • When the bills have the same reference number, the payment file uses the bill reference number.

    • When the bills have different reference numbers, the file uses this vendor reference number.

Enter a maximum of 18 alphanumeric characters in the BACS reference field.

You can make this a required field for UK vendors and employees by selecting BarclaysNet Payment Ref file format for your UK .

Payment provider tab (US only)

This tab is applicable to US vendors only. The options that appear depend on the payment providers that your company subscribes to.

Instead of ACH payments, you can enable Vendor Payments powered by CSI for US vendors accepting USD payments only.