Pay a vendor using standard ACH

To pay a vendor with the standard ACH payment method, first generate the payment file, send it to the bank for verification, and then confirm it in Sage Intacct to the General Ledger. As a best practice, only confirm standard ACH payment files after your bank has processed the file.

Pay bills

Choose ACH / Bank File as your payment method on the Pay bills page.

Subscription Accounts Payable
User type Business
Permissions Pay bills: Run

  1. Go to Accounts Payable > All > Bills > Pay bills.

  2. Select ACH or bank file from the Payment method dropdown.
  3. Select the bills to pay.

    By default, multiple bills from a single vendor result in one standard ACH payment. To create separate ACH payments for every bill, set the Payment request method to Generate one request per bill.

  4. Select Pay now.

This process creates a payment request for you to approve. If payments do not require approval, they’re immediately available to be generated in a standard ACH payment file.

Generate the standard ACH payment file

Subscription

Cash Management

User type Business
Permissions

ACH file generator: Run

  1. Go to Cash Management > All > Payment files > ACH file generation.

  2. Select Customize list to filter the list of payments by , vendor or, employee, or date.

    If expense report payments have also been processed using standard ACH, these payments are listed along with bills. To generate a separate standard ACH summary for just expense report payments, select Customize list and deselect the option to Select all employees.

  3. Select the payments to include in the payment file.
  4. Select Generate file.

The generated file appears on the ACH payment file page where you can download it to send to your bank.

Download and send the standard ACH payment file to your bank

Download the ACH payment file and send it to your bank. You also have the option to save or view payment files in Excel, text, or .ach format.

Subscription

Cash Management

User type Business
Permissions

ACH payment file: List, View, Export

  1. Go to Cash Management > All > Payment files > ACH payment file.

  2. Select the name of the payment file that was created and examine the included payments.
  3. Select Download next to the payment file.

    Payment files are saved in standard ACH format.

Confirm and post the standard ACH payments

Payments post to the subledger and the General Ledger after you confirm the standard ACH payment file.

If the bank is not able to process any of the payments, you can void individual payments and confirm the rest of the file. If there are multiple errors, you might find it easier to delete the payment file and start over.

If you notice that a payment was not processed after you already confirmed the standard ACH payment file, you can still void the payment. Follow the same process that you use to void payments from Check register.

Confirm the payment file.

  1. Return to the ACH payment file page. (Go to Cash Management > All > Payment files > ACH payment file.)
  2. Select Confirm next to the payment file.

This posts the payments to the Accounts Payable subledger and the General Ledger.

Void the payments that didn't clear and confirm the rest.

  1. Return to the ACH payment file page. (Go to Cash Management > All > Payment files > ACH payment file.)
  2. Select the name of the payment file that was created and examine the payments.
    • Select Void for any payment that was not processed by the bank.

      This removes the payment from the ACH file and returns it to the Generate ACH file page.

    • To start over with the payment, cancel the payment request in Accounts Payable or, for expense reports, delete the reimbursement request.

      This makes the bill or expense available to be paid again, enabling you to correct the payment information.

  3. After you remove any payments that didn't clear, select Confirm next to the payment file.

This posts the payments to the Accounts Payable subledger and the General Ledger.

Delete the standard ACH payment file and start over.

  1. Return to the ACH payment file page. (Go to Cash Management > All > Payment files > ACH payment file.)
  2. Find the payment file in the list, and select Delete next to the payment file.

    This voids all the payments in the file.

  3. To start over with the payment, cancel the payment request in Accounts Payable or, for expense reports, delete the reimbursement request.

    This makes the bill or expense available to be paid again, enabling you to correct the payment information.

Frequently asked questions (FAQs)

Yes. If the vendor has a non-business bank account, be sure to choose PPD as the Standard entry class code for standard ACH payments in their vendor record. This formats the ACH payments correctly for a consumer account.

The estimated payment date that you enter on the Pay bills or Reimburse expenses page as the payment date. The actual payment date depends on when the bank receives and processes the payment.

Yes, but you also need to contact your bank to cancel the payment. Voiding a payment in Sage Intacct doesn't affect the bank's payment process. If you do not contact your bank, it will proceed to issue the payment regardless of whether you void the payment here.

To void the payment in Intacct:

  1. Go to Cash Management > All > Reports > Registers > Bank.

  2. Select the appropriate bank in the Filters section.
  3. Select View.
  4. Select Void beside the appropriate payment.

    The Void payment date page appears with a default of today's date.

  5. Select Submit.

The entry displays Void in the Cleared column of the register.