View GL posting details—Accounts Payable

You can validate how a transaction was posted to the General Ledger (GL) without running the General Ledger report using the Posting details tab within the transaction.

The Posting details tab appears for:

  • Bills with a state of posted, partially paid, or paid

  • Adjustments

  • Advances

  • Posted payments

The Posting details tab does not show credits, discounts, or exchange gains and losses.

Subscription Accounts Payable, General Ledger
User type Business
Permissions Bill: List, View

Adjustments: List, View

Posted payments: List, View

Journal entries: View
Restrictions Accrual books only.
  1. In Accounts Payable, go to the list page for the transaction type you want to view. For example, to view a list of bills, go to Accounts Payable > All > Bills.
  2. Select View next to the desired transaction.
  3. Select the Posting details tab.

    Posting details do not appear for:

    • Transactions that have not yet been posted; for example, drafts and transactions awaiting approval.
    • Manual payments and the bills generated automatically from a manual payment. View a manual payment from the Posted payments page to see posting details.
    • Advances. When the payment status is complete, you can view the posting details from the Posted payments page.

    In addition, to view the Posting details tab, your company must be configured to use Accrual books, rather than Cash books, or Cash and Accrual books (multi books).

  4. Review the accounts and amounts that were posted.

    Select the link for the journal number to drill down into the journal entries.