Field descriptions: Print checks page

Filters section

Filters section field descriptions
Field Description

Select check view

The default is My checks, which shows the user only the checks for which they've created payment requests.

To view another person's checks, select their name from the Select check view dropdown, or select All to view all checks available to print.

Choose the account for which you want a list of checks.

We automatically list all checking accounts that you've set up for preprinted checks. Print checks from a single account to keep preprinted check stock in order.

More filters: Time period

More filters: Time period field descriptions
Field Description

Check period

Choose a standard accounting period such as Current Month, Prior Quarter, and so on. Then enter an As of date from which the system calculates the corresponding time period. The default As of date is the current date.

As of date

The date from which the reporting period is calculated. The default is the current date.

Start date/

End date

Choose a date range by entering a start and end date in Start date and End date respectively.

More filters: Check range and sorting

Control sort order and the number of checks you see listed.

More filters: Check range and sorting field descriptions
Field Description

Vendor from/

Vendor to

Select a beginning and ending range in order by ID #.

Sort by

By default, the system sorts your list of checks by date. To add fields by which to sort, in Sort by, select a field in the left-hand box, then select the right-pointing arrow to add it to the right-hand box. Remove an item by selecting the item in the right-hand box, then selecting the left-pointing arrow to move it back to the left-hand box.

The system sorts checks according to the order of the items in the right-hand Sort by box. To arrange these items, select an item, then select the up and down arrow icons to move the item up or down the list.

You can sort by:

  • Vendor ID

  • Amount

  • Payment date

  • Bank ID or name

  • Payment request created at

  • Entity

  • Check

  • Vendor name

Print options section

Print options section field descriptions
Field Description

Check style
  • Blank MICR checks: Lists checks from all checking accounts that you've set up for blank check stock. Print checks from one or more checking accounts.
  • Preprinted checks:
    1. Lists all checking accounts that you've set up for preprinted checks. Print checks from a single account, to keep preprinted check stock in order.
    2. Enter the Next check number from your preprinted checks.

Learn more about check stock.

Checks per page

From the Checks per page dropdown list select how many checks to print per page. Select One to print your check with a vendor stub and a check stub. Or, select Three to use the entire paper space to print three checks per page and exclude printed stubs.

Next check number

Appears if you select Preprinted checks for Check style. Enter the next check number from your preprinted checks. Learn more about check numbers.

Checks to be printed and confirmed

Checks to be printed and confirmed field descriptions
Field Descriptionaa-TOC-print-checks.htm

Print

Prints the check to a PDF when you select Print at the top of the page. Select each check to be printed.

Check stub details
Vendor stub details

Add stub details.

Unless you’re printing three checks per page, check stubs are automatically included. There are two check stubs, one for your own records and one for vendor. Both check stubs list the bills or expenses paid with the check.Unless you’re printing three checks per page, check stubs are automatically included. There are two check stubs, one for your own records and one for employees. Both check stubs list the bills or expenses paid with the check.

The checkboxes for Check Stub Details and Vendor Stub Details refer to additional coding details (account, department, and location) that can be included with line items on either stub.

Set up checking accounts to automatically print line item details on check stubs.

On the Check printing tab of the , select Print line-item detail on check stubs.

For preprinted checks, check stubs include space for a maximum of 18 bills or expenses. To avoid overwriting the next preprinted check, additional remittance lines can't be included. If a particular check covers additional bills or expenses, you can print a payment copy for the check, which will include all remittance lines, and include the payment copy with the check.

Vendor ID

The system automatically enters this information based on what you enter here.

Vendor name

The system automatically enters this information based on what you enter here.

Joint payee print as

For a joint check, this field shows how the check payee will print. This field is visible only when you enable joint checks in your company.

The payee for a joint check follows the format of vendor AND joint payee. For example, if the vendor is ABC Renovations and the joint payee is Expert Paving, Joint payee print as appears as ABC Renovations AND Expert Paving.

Bank account

The account out of which you will pay.

Payment currency

The currency in which the payment is being made.

Amount selected

The amount being paid on the check.

Check no.

The Check no. column is blank until you print and confirm the check.

Payment date

The payment date that appears on the check.

Payment request created at

The date and time when the payment request was created. Intacct creates the payment request when you select Pay now for a bill.

Check memo

Prints your note on the check memo line.

Confirm or void

Confirms or voids the check when you select either Confirm or Void at the top of the page, respectively.