Reclassify an approved GL journal entry

In General Ledger, reclassifying enables you to make certain changes to approved and posted journal entries. For example, you might want to add a reference number or change the department, location, or other dimension.

Another example might be that you allocated across departments and found out later that you needed to change the distribution of the amounts. You can change the line-item amounts as long as the total number of lines and amount of the transaction have not changed. Adding additional lines is not supported.

Subscription

General Ledger

Regional availability

All regions

User type

Business user

Approver
Permissions

Journal entries: List, View, Edit, Reclassify
Prerequisites Approvals enabled, Reclassify enabled in General Ledger and permissions granted to user.

You can reclassify General Ledger journal entries if the following conditions are met: 

  • You have the right permissions.
  • Approvals are enabled in the company.
  • The transaction is in an open period.
  • The transaction has been approved and posted.
  • The transaction is within the same entity or at the top level in which it's created.
  • There are no tax implications for the transaction.
Rules for what you can and cannot change
You can change You cannot change
  • Memo
  • Description
  • Reference number
  • Attachment
  • Account
  • Dimension value
  • A comment to be included as part of the transaction record
  • Amounts between lines as long as the total amount remains the same.
  • Recording book
  • Journal
  • Total Amount
  • Transaction date
  • Currency
  • Source entity
  • Number of lines
  1. Go to General Ledger > All and select one of the following: 
    • Journal entries
    • User-defined (journal entries)
    • Statistical journal entries
  2. Select Transactions next to the appropriate journal.
  3. Find the transaction in the list.

  4. Select More actions > Edit at the end of the row.

  5. Select Reclassify.

  6. Update or add any details.

    As a best practice, add a comment to explain the reason for the change.

  7. Select Post.
  1. Go to General Ledger > All and select one of the following: 
    • Journal entries
    • User-defined (journal entries)
    • Statistical journal entries
  2. Select View transactions next to the appropriate journal.
  3. Find the transaction in the list and select Edit.
  4. Select Reclassify.

  5. Update or add any details.

    As a best practice, add a comment to explain the reason for the change.

  6. Select Post.

Don’t see the option to reclassify?

Work with your system administrator to ensure that you're assigned permissions to reclassify journal entries. You'll need the Edit and Reclass permissions for the following options as needed.

  • Journal entries
  • Statistical journal entries
  • User-defined journal entries

To learn about assigning permissions, select one of the following links, depending on your organization's security setup:

If there are tax implications, reclassify will not be enabled.

If you cannot make the needed change by reclassifying the entry, you can reverse it instead.