Enhanced interface

Reclassifying transactions in Sage Intacct

Reclassification allows authorized users to modify information on transactions that are in process or complete. Reclassification allows you to correct errors that could otherwise result in inaccurate reports, ensuring your financial data aligns with your standards.

Only users who are granted reclassification permissions can reclassify a transaction.

Not all transaction types are eligible for reclassification. Also, there are some conditions when a transaction that could normally be reclassified is not eligible for reclassification.

Transaction types that you can reclassify

Transaction types that can be reclassified
Application	Transaction type	States
General Ledger	Journal entries, when configured for approval	Approved, Posted
Accounts Payable	Bills	Selected, Partially paid, Paid
Accounts Payable	Adjustments	Selected, Partially paid, Paid
Accounts Receivable	Invoices	Selected, Partially paid, Paid
Cash Management	Credit card transactions	Partially paid, Paid
Expenses	Expenses	Selected, Partially paid, Paid

Information that you can and cannot reclassify

Often, reclassification allows you to update accounting information, how payments and revenues are assigned, attachments and memos, and dimension coding. However, the specifics of what you can reclassify varies based on the transaction type.

For example, you can reclassify dimensions for bills and invoices, but you cannot reclassify the same fields on credit card transactions or expense adjustments.

In general, you cannot reclassify dates, amounts, and currency information on transactions. Also, you cannot split line items or add new ones.

Field reclassification by transaction type
Transaction type	Information that you can change	Information that you cannot change
Journal entries	Memo Description Reference number Attachment Account Dimension value A comment to be included as part of the transaction record Amounts between lines as long as the total amount remains the same.	Recording book Journal Total Amount Transaction date Currency Source entity Number of lines
Bills	Bill number Account number Line item dimensions, such as Location or Department Location and Department cannot be edited for lines where an allocation is selected. 1099 fields, if the vendor is already set up for 1099 reporting Term, Due date, and Payment priority Reference number, Description, Attachments, and Memo fields	Bill date and GL posting date Vendor, pay-to contact, or return-to contact Allocations for line items Amounts and currency information Configuration of line items, which means that you cannot add, remove, or split lines Billable flag for a line item
AP Adjustments	Account number Line item dimensions, such as Location or Department 1099 fields, if the vendor is already set up for 1099 reporting Reference bill number, Description, Attachments, and Memo fields	Adjustment date and GL posting date Vendor, pay-to contact, or return-to contact Amounts and currency information Configuration of line items, which means that you cannot add, remove, or split lines
Invoices	Account number Line item dimensions, such as Location or Department Term, due date Reference number, Description, Attachments, and Memo fields Custom fields	Invoice date and GL posting date Customer, bill-to contact, or ship-to contact Invoice number and Message Amounts, allocation, and currency information Configuration of line items, which means that you cannot add, remove, or split lines
AR Adjustments	Account number Line item dimensions, such as Location or Department Reference invoice number, Description, Attachments, and Memo fields Custom fields	Adjustment date and GL posting date Customer, bill-to contact, or ship-to contact Adjustment type and number Amounts, allocation, and currency information Configuration of line items, which means that you cannot add, remove, or split lines
Credit card transactions	GL account Reference number, Description, Attachment, and line item Memo fields	Credit card Date Payee Currency information Amount Dimensions
Expense reports	Expense type, while the expense is in a Selected state only Amount Paid to, Paid for, and Date Dimensions, such as Department and Location Attachment, Reason for expense, and Memo fields You must provide a Reclassification reason when reclassifying an expense.	Expense type, after any reimbursement is paid Date filled and GL posting date Employee Expense report number Payment type, Non-reimb selection, Link to credit card txn
Expense report adjustments	Expense adjustment report number Reference expense number Description and Attachment You must provide a Reclassification reason when reclassifying an expense.	Adjustment type Date filled and GL posting date Employee Amount, Department, Location, and line item date Memo fields Payment type, Non-reimb selection, Link to credit card txn Billable flag for a line item Configuration of line items, which means that you cannot add, remove, or split lines

Conditions when you cannot reclassify a transaction

You cannot reclassify a transaction when any of the following is true:

Summary or period is closed
State is Reversed or Reversal
Amount is zero
Transaction is linked to revenue recognition or revenue allocation
You applied credits from a different entity to the transaction
You paid the transaction using multiple banks (Accounts Payable)
The transaction is a credit card charge payoff or a bill that was paid using a credit card (Accounts Payable)
You selected an undeposited funds account when receiving payment for an invoice, then deposited the funds (Accounts Receivable)
The transaction is a credit card transaction that originated from paying a bill in Accounts Payable.
The transaction is a credit card transaction that is associated with an employee expense report.

If you reclassify a bill that was created from a Purchasing document, or an invoice generated from Order Entry, the reclassification does not impact the source transaction in Purchasing or Order Entry.

What to do if you cannot reclassify a transaction

If you cannot correct the transaction by reclassifying it, correct it using one of the following methods:

Create one journal entry to reverse the incorrect coding and another journal entry to record the correct coding.
Void all payments associated with the transaction, then reverse and recreate the transaction with corrected information.

Voiding a transaction is not always an option. For example, if you made a payment that has already been received, you need to create a journal entry to correct the information.

Reclassification reports

In Accounts Payable, Accounts Receivable, and Expenses, you can run a Reclassification report to see which transactions were reclassified during a given time period.

The Reclassification report provides the following information about reclassified transactions:

Transaction type
Transaction date
Document number
When the transaction was reclassified
Who reclassified the transaction

You can drill down into the transaction for more details.