Create an invoice with inter-entity bill back

With inter-entity bill back, you can handle the following situation:

• One entity provides goods or services to another entity.

• You must generate an invoice and corresponding bill.

When you create an invoice for bill back, select the following:

• A customer that's associated with an entity (in the entity record)

• The Generate matching bill for invoice checkbox

• A Bill back template from the dropdown menu

1. Go to Accounts Receivable > All and select Add (circle) beside Invoices.
2. In the Customer field, select the customer associated with a bill back entity.
3. Verify that Generate matching bill for invoice is selected.

   This option only appears when the customer is associated with a bill back entity.

4. Select the template from the Bill back template dropdown.

   Some information is automatically entered in the line item detail of the invoice:

   • invoice GL account
   • Department (if you specified one)
   • Memo entered in the template
5. Enter any required information, such as due date, transaction and base currencies, and the amount.

   In some cases, you might create an invoice in an entity with one base currency but need to bill for that invoice in another entity using a different base currency. In this case, when you create the invoice, you need to set the base and transaction currency.

   The transaction currency can be different from the base currencies of your transacting entities.

6. Select a Location for each line item.

   Intacct uses this dimension to determine the associated vendor for the bill back bill. The location for all line items must be either the same entity or share the same parent entity.

   If you select a child location or sublocation, Intacct refers to the parent entity of the location to find the associated vendor. The bill created in Accounts Payable shows the entity as the location, rather than the child location or sublocation.
7. Select Post or Post & new.

   What happens next depends on the option you selected in your Accounts Receivable configuration.

   How bills are posted based on bill back configuration

   Inter-entity bill back configuration	Description
   Post bills directly	Posting the invoice automatically creates the bill in Accounts Payable for the invoiced entity, based on the inter-entity mapping from the template.
   Save bills as draft	Posting the invoice creates a draft of the in Accounts Payable for the invoiced entity, based on the inter-entity mapping from the template.

Next: If your company uses Taxes, add the tax solution to the bill back bill.