Submit taxes with Sage Regulatory Reporting

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Submitting taxes, such as Business Activity Statement (BAS) forms or VAT returns, in Sage Intacct is a multi-step process that calculates and remits the returns to your tax authority.

  • You can submit taxes through Sage Regulatory Reporting when you use the standard tax solutions for Australia, Canada, France, Germany, South Africa, or the United Kingdom.
  • Multi-entity companies typically submit taxes from the top level.
  • You can submit taxes for an individual entity only if the entity has a unique tax ID.

Overview

If you do not complete your tax submission in one sitting, you can resume a tax submission later.

StepsDetails

1. Prepare data in Sage Intacct and send to Sage Regulatory Reporting

  • When you select Prepare tax data on the Submit Taxes page to start a new tax submission, Sage Intacct prepares the source tax data and sends it to Sage Regulatory Reporting in an offline process.
  • Confirm your tax solution settings for the start date of the first tax submission and the reporting date basis.
    • The reporting date basis is defined on the tax solution setup page. The Transaction date is set by default, or you can change the date basis to the GL posting date to align tax submissions with posting periods, period-close controls, and ledger reconciliation.
    • Source data includes taxable transactions with transaction dates between the Start date of first tax submission and the last date of the most recently closed period that has not already been submitted.
  • When the offline processing completes, Sage Intacct sends an email notification.

2. Create and review tax return in Sage Regulatory Reporting

On the Submit Taxes page, select Create tax return to launch Sage Regulatory Reporting, which opens in a new browser tab.

Complete the following steps in Sage Regulatory Reporting:

  • Select the reporting period.
  • Specify how to handle any late transactions, if any are found.
  • Review the tax return that Sage Regulatory Reporting calculates and displays.
  • Adjust the editable boxes in the calculated tax return, if necessary.

3. Submit tax return to government

In Sage Regulatory Reporting, save a PDF copy of the BAS and Calculation Worksheet. Use the copy of the BAS to lodge your taxes with the Australian Taxation Office.

After you lodge the BAS, enter the submission date on the Submit Taxes page in Intacct to mark the tax submission as complete.

In Sage Regulatory Reporting, save a PDF copy or NETfile of the GST34-2 report. Use that report to prepare and submit your GST/HST return.

After you submit the GST34-2 report, enter the submission date on the Submit Taxes page in Intacct to mark the tax submission as complete.

In Sage Regulatory Reporting, save a PDF copy of the CA3 VAT return. Use the copy of the CA3 VAT return to submit your taxes to the French tax authority.

After you submit the CA3 VAT return, enter the submission date on the Submit Taxes page in Intacct to mark the tax submission as complete.

In Sage Regulatory Reporting, submit the calculated UStVA return directly to ELSTER.

After you submit the return electronically, Intacct marks the submission as complete with the submission date.

In Sage Regulatory Reporting, select manual or electronic submission.

When you select manual submission, Intacct saves a PDF copy of the VAT201 report. Use that report to prepare and submit a VAT201 to SARS (South Africa Revenue Service).

After you manually submit the VAT201 report, enter the submission date on the Submit Taxes page in Intacct to mark the tax submission as complete.

When you select electronic submission, Sage Regulatory Reporting prompts you to enter your SARS information and submits your return directly to SARS.

After you electronically submit the VAT201 report to SARS, Intacct marks the submission as complete with the submission date.

In Sage Regulatory Reporting, submit the calculated tax return directly to HMRC. It's sent electronically in conformance with Making Tax Digital (MTD) standards.

After you electronically submit the return to HMRC, Intacct marks the submission as complete with the submission date.

Prerequisites

Before you create a tax submission, ensure that the books for the tax reporting period are closed.

Intacct automatically prepares the source tax data for the submission. You can set the start date of the first tax submission and the reporting date basis for tax submissions in your tax solution configuration.

Regardless of the reporting period you select, Intacctonly includes transactions from after the start date that's defined in the tax solution setup through to the last date of the most recently closed period. Intacct excludes any transactions that have already been included in a submitted return. Transactions with transaction dates in open periods are never included in a tax submission.

When you start a submission, Intacct locks the transactions that are included in the submission to prevent any changes that could impact the submission.

In multi-entity organizations, if you're filing for a group, each entity in the group needs to have a closed period. If you're unable to close all entities to the same period, then the tax information for each entity is rolled up to the most recently closed period for each entity.
  • Ensure that your business is signed up and accepted to Making Tax Digital (MTD). Visit HMRC.
  • Have your Government Gateway User ID and Password ready to grant authority for Sage Regulatory Reporting to access HMRC.
  • If you have not already authenticated the VAT Registration Number for which you're filing, you'll be prompted to authenticate it when you create the return.

1. Prepare and send data

Prepare the source data in Intacct. Then, send it to Sage Regulatory Reporting to continue the tax return submission process.

SubscriptionTaxes
Regional availability

  • Australia

  • Canada

  • France

  • Germany

  • South Africa

  • United Kingdom

User typeBusiness
PermissionsTax Submissions: List, View, and Add

  1. Go to Taxes > All and select Add (circle) next to Tax submissions.

  2. Enter a Name for the tax submission and select the tax ID for the return.

    If the selected tax ID is the same for two or more entities but differs from the top level, the Reporting entity dropdown list appears. Select the entity that you're filing the taxes under so that the correct business information is included in the generated submission.

    If multiple tax IDs appear in the list, go to Company > Setup > Company and Company > Setup > Entities to see the tax IDs associated with the top level and the entities.

  3. Select Prepare tax data. Intacct prepares and sends the source tax data to Sage Regulatory Reporting in an offline process.
    The transactions that are included in the tax submission are locked so that any information that affects the taxes cannot be changed. However, Accounts Payable and Accounts Receivable transactions can be partially edited when the edits do not change the tax information.

    For more information about editing transactions in a tax submission, see Troubleshooting.

  4. Enter the email address to notify when the offline processing completes, then select Continue.
  5. Check your email for the completion notification, and select the link in the email to return to Intacct.
    • If the Create tax return button is visible, the source tax data has been successfully transmitted to Sage Regulatory Reporting.
    • You can always resume work on an in-progress tax submission.

2. Create and review a tax return

After you prepare the source tax data and send it to Sage Regulatory Reporting, create your tax return primarily in Sage Regulatory Reporting.

SubscriptionTaxes
Regional availability

  • Australia

  • Canada

  • France

  • Germany

  • South Africa

  • United Kingdom

User typeBusiness
PermissionsTax Submissions: List, View, and Edit
  1. In Sage Intacct, go to Taxes > All > Tax submissions, and select Edit next to the tax submission you want to create. The Submit Taxes page appears.
  2. Select Create tax return.
  3. Select Continue. Sage Regulatory Reporting opens in a new tab in your browser. 

    Select Manual submission or Electronic submission. If you choose to submit your taxes electronically, a prompt asks for your SARS credentials. Authentication of these credentials can take several minutes. After authentication, you'll see a submission details page with information provided by SARS. Review and confirm that this information is accurate and select Create VAT201 or Cancel.

    If you're prompted to authenticate, select Authenticate and follow the directions on the HMRC web pages to grant authority for Sage Regulatory Reporting to interact with HMRC on your behalf.

  4.  Enter tax reporting period information:

    Enter the start and end dates for your BAS submission, then select Create BAS Report.

    Enter the start and end dates for your GST34-2 submission, then select Generate Final Report.

    Enter the start and end dates for your CA3 VAT return submission, then select Generate the model.

    Enter the start and end dates for your UStVA return submission, then select Generate template.

    Enter the start and end dates for your VAT201 submission. Then, select Create VAT201.

    In the Open Obligation Periods field, select the period for your tax return. Then, select Create Tax Return.

  5. If any transactions are found from before the period you're reporting for that are eligible for tax, a Late Transactions window appears. Select View Late Transactions to download a CSV file that you can analyze to determine which action you want to take. Select an action, and then select Continue.

    Late transactions are not included in the tax submission for France or Germany. Sage Regulatory Reporting ignores any detected late transactions when creating the tax submission and generates a late transactions CSV file. You can find this late transactions file on the tax submission page in Sage Intacct. For French tax submissions, you can use this CSV file to do a supplemental filing. For German tax submissions, you need to add your late transactions and resubmit the entire tax return.

  6.  See available actions for late transactions by jurisdiction:
    Actions for late transactions for Australia
    ActionDescription
    Now - Include in this Activity StatementThe late transactions are added to your activity statement.
    Later - Ask me during my next Activity StatementYou'll be prompted with the same message the next time you create an activity statement.
    Actions for late transactions for Canada
    ActionDescription
    Now - Include in this tax returnThe late transactions are added to your activity statement.
    Later - Ask me during my next tax returnYou'll be prompted with the same message the next time you create an activity statement.
    Never - Exclude from all future tax returnsThe transactions are tagged and excluded from all future tax returns.

    Late transactions are not included in the tax submission for France. Sage Regulatory Reporting ignores any detected late transactions when creating the tax submission and generates a late transactions CSV file. You can find this late transactions file on the tax submission page in Sage Intacct. For French tax submissions, you can use this CSV file to create a supplemental filing.

    Late transactions are not included in the tax submission for Germany. Sage Regulatory Reporting ignores any detected late transactions when creating the tax submission and generates a late transactions CSV file. You can find this late transactions file on the tax submission page in Sage Intacct. For German tax submissions, you need to add your late transactions and resubmit the entire tax return.

    Actions for late transactions for South Africa
    ActionDescription
    Now - Include in this VAT201 tax returnThe late transactions are added to your return.
    Later - Ask me during my next VAT201 tax returnYou'll be prompted with the same message the next time you create a tax return.
    Never - Exclude from all future VAT201 tax returnsThe transactions are tagged and excluded from all future tax returns.
    Actions for late transactions for United Kingdom
    ActionDescription
    Now - Include in this tax returnThe late transactions are added to your return.
    Later - Ask me during my next tax returnYou'll be prompted with the same message the next time you create a tax return.
    Never - Exclude from all future tax returnsThe transactions are tagged and excluded from all future tax returns.
  7. Review your calculated tax return. If necessary, you can adjust the tax return.
    Download the Standard Tax Solution log to review the standard tax solution setups and see how tax details map to the tax return.

3. Submit a tax return to the government

After you've reviewed and verified your tax return information, you submit it to your tax authority. Because the tax submission process is different depending on your tax jurisdiction, see the applicable process below.

SubscriptionTaxes
Regional availability

  • Australia

  • Canada

  • France

  • Germany

  • South Africa

  • United Kingdom

User typeBusiness
PermissionsTax Submissions: List, View, and Edit
  1. After you've checked all the figures and are ready to lodge the BAS, select Generate PDF and then Finish and close this window.

    You're returned to Sage Intacct. The BAS PDF and Calculation Worksheet are automatically saved and accessible on the Submit Taxes page in the Related files section.

    After the PDF of the BAS report is generated, the transactions that are included in the submission are permanently locked so they cannot be changed.
  2. Using the data in the gst_BAS.pdf, lodge your BAS with the ATO in one of the following ways:
    • Through an online portal
    • Through an authorized agent
    • By manually filling in the appropriate, official BAS form and mailing it
  3. Complete your BAS submission in Intacct to ensure your Intacct records are in sync with your tax submission.

    1. Go to Taxes > All >Tax submissions.

    2. Select Edit next to the applicable BAS submission.

    3. In Submission date and Submitter's email address, enter the date the BAS was lodged and by whom.

    4. Select Mark as filed.

The status of Step 4 (Submit to government) changes from Not started to Completed successfully.

  1. After you've checked all the figures and are ready to create the GST34-2 report, select Generate Final Report and then Finish and close this window.

    You're returned to Sage Intacct. The GST34-2 PDF and NETfile are automatically saved and accessible on the Submit Taxes page in the Related files section.

    After the PDF and NETfile of the GST34-2 form are generated, the transactions that are included in the submission are permanently locked so they cannot be changed.
  2. Using the data in the GST34-2 PDF and NETfile, file your return electronically, by TELEFILE, or on paper.
  3. Complete your tax submission in Intacct to ensure your Intacct records are in sync with your tax submission.

    1. Go to Taxes > All > Tax submissions.

    2. Select Edit next to the applicable tax submission.
    3. In Submission date and Submitter's email address, enter the date the tax submission was filed and by whom.
    4. Select Mark as filed.

The status of Step 4 (Submit to government) changes from Not started to Completed successfully.

  1. After you've checked all the figures and are ready to create the CA3 VAT return, select Generate Final Report and then Finish and close this window.

    You're returned to Sage Intacct. The CA3 VAT return is automatically saved and accessible on the Submit Taxes page in the Related files section.

    After the PDF of the CA3 VAT return is generated, the transactions that are included in the submission are permanently locked so they cannot be changed.
  2. Using the data in the CA3 VAT return, file your return with the French tax authority.
  3. Complete your tax submission in Intacct to ensure your Intacct records are in sync with your tax submission.

    1. Go to Taxes > All > Tax submissions.

    2. Select Edit next to the applicable tax submission.
    3. In Submission date and Submitter's email address, enter the date the tax submission was filed and by whom.
    4. Select Mark as filed.

The status of Step 4 (Submit to government) changes from Not started to Completed successfully.

  1. Review your calculated tax return. Before you submit the return to ELSTER, you must pass SMS authentication and preview the submission.
  2. In the bottom Accountant Details section, enter your contact information.
  3. Select SMS code and enter your phone number, then select Request code.
    Use the phone number associated with your ELSTER account. SMS validation will not pass and you will not receive a code if you use an alternate phone number.
  4. Enter the SMS authentication code that you receive, then select Confirm the code.
  5. Select Preview. You must preview the submission before you can proceed.
  6. To confirm your pdf is ready, select Check status. After your pdf is ready, you can review it by selecting PDF download.
    If you change the tax submission data, you must go through the preview process again.
  7. After you've previewed your submission and are ready to submit the return to ELSTER, select Start transfer and then Proceed.
    When the tax return is successfully submitted to ELSTER, the transactions that are included in the submission are permanently locked so they cannot be changed.

    The reports in the Export Reports dropdown menu are automatically saved to and accessible on the Submit Taxes page in Sage Intacct.

  8. After the return has been submitted, you can select Check status to see if it has been accepted. If you exit, you can return to this page by going to the tax return and selecting Resume tax return.
  9. When the return has been accepted, select Finish and close the window. You automatically return to Sage Intacct.
  1. After you've checked all the figures and are ready to submit a VAT201, select Generate PDF and then Finish and close this window.

    You're returned to Sage Intacct. The VAT201 PDF is automatically saved and accessible on the Submit Taxes page in the Related files section.

    After the PDF of the VAT201 report is generated, the transactions that are included in the submission are permanently locked so they cannot be changed.
  2. Using the data in the VAT201 PDF (VAT201.pdf, submit your VAT201 Declaration to the SARS in one of the following ways:
    • By e-filing
    • By visiting a SARS branch
  3. Complete your VAT201 submission in Intacct to ensure your Intacct records are in sync with your tax submission.

    1. Go to Taxes > All > Tax submissions.

    2. Select Edit next to the applicable VAT201 submission.
    3. In Submission date and Submitter's email address, enter the date the VAT201 was submitted and by whom.
    4. Select Mark as filed.

The status of Step 4 (Submit to government) changes from Not started to Completed successfully.

  1. Review your calculated tax return. After you've checked the figures and are ready to submit the return to SARS, select Submit and then Proceed.
    When the tax return is successfully submitted to SARS, the transactions that are included in the submission are permanently locked so they cannot be changed.

    The reports in the Export Reports dropdown menu are automatically saved to and accessible on the Submit Taxes page in Sage Intacct.

  2. When the return has been sent, select Close in the dialog box. You automatically return to Sage Intacct.
  1. Review your calculated tax return. After you've checked the figures and are ready to submit the return to HMRC, select Submit and then Proceed.
    When the tax return is successfully submitted to HMRC, the transactions that are included in the submission are permanently locked so they cannot be changed.

    The reports in the Export Reports dropdown menu are automatically saved to and accessible on the Submit Taxes page in Sage Intacct.

  2. When the return has been sent, select Close in the dialog box. You automatically return to Sage Intacct.

Field descriptions

The following tables describe each button and field on the Submit taxes page.

Buttons

Buttons field descriptions
ButtonDescription
Prepare tax data

Sage Intacct prepares the source tax data and transmits it to Sage Regulatory Reporting for further processing.

This button displays when the status of Step 1 (Prepare source tax data) is listed as Not started.

Create tax return

Creates the submission in Sage Regulatory Reporting.

This button displays for the following steps in the listed status:

  • Step 2 (Transmit source data to Sage Regulatory Reporting) is listed as Completed successfully.
  • Step 3 (Prepare tax return in Sage Regulatory Reporting) is listed as Not started.
Resume tax return

Opens the calculated submission in Sage Regulatory Reporting.

This button displays when the status of Step 3 (Prepare tax return in Sage Regulatory Reporting) is Processing started.

Retrieve files

Manually retrieve missing tax submission files when a submission is marked as completed, but the files, bundle number, or submission receipt are not automatically retrieved from Sage Regulatory Reporting.

Sage Regulatory Reporting retains tax submission files for 30 days after the submission date.

Mark as filed (AU, CAN, FR, SA)

Changes the status for Step 4 (Submit to government) from Not started to Completed successfully.

Cancel

Cancels any changes and exits the tax submission.

More actions

Provides a menu to view the audit trail and change the table size.

Fields

Submission overview section

Submission overview section field descriptions
FieldDescription
Name

Enter a name that identifies the tax submission. To make it easier to find submissions for different periods, include the reporting period in the name.

Tax ID

Select the tax ID for the tax submission. The submission will include transactions for the selected tax ID.

Reporting entity

If the selected tax ID is the same for two or more entities but differs from the top level, select the entity that you're filing the taxes under so the correct business information is included in the generated submission.

Email notification recipient

The email address of the recipient who received notification when the process to prepare and transmit the source tax data to Sage Regulatory Reporting completed. This is a read-only field.

Submission period start date and Submission period end date

The beginning and ending date of the tax reporting period. These fields are read-only and determined by the period that was selected in Sage Regulatory Reporting.

Notes

Any notes you want to include for the submission.

Submission date
  • Australia: The date your BAS was lodged with the ATO. You need to return to this page and manually enter the date after the BAS has been lodged. When you enter a date and select Mark as filed, the status of Step 4 (Submit to government) changes from Not completed to Successfully completed.
  • Canada: The date your GST34-2 report was filed. You need to return to this page and manually enter the date after the GST34-2 report has been filed. When you enter a date and select Mark as filed, the status of Step 4 (Submit to government) changes from Not completed to Successfully completed.
  • France: The date your CA3 VAT return was filed. You need to return to this page and manually enter the date after the CA3 VAT return has been filed. When you enter a date and select Mark as filed, the status of Step 4 (Submit to government) changes from Not completed to Successfully completed.
  • Germany: The date that Sage Regulatory Reporting submitted your UStVA tax return to ELSTER. This is a read-only field.
  • South Africa: The date your VAT201 was submitted to the SARS. You need to return to this page and manually enter the date after the VAT201 has been submitted. When you enter a date and select Mark as filed, the status of Step 4 (Submit to government) changes from Not completed to Successfully completed.
  • United Kingdom: The date that Sage Regulatory Reporting submitted your tax return to HMRC. This is a read-only field.
Submitter's email address (AU, SA)
  • Australia: Email address of the person who lodged the BAS.
  • South Africa: Email address of the person who submitted the VAT201
Adjusting journal entry completed (UK)

If the tax return was adjusted in Sage Regulatory Reporting and you've made the corresponding adjustment in the GL in Sage Intacct, select this checkbox to complete the tax submission process.

This checkbox appears only if the adjustments made to the calculated return affected Box 5.

Submission bundle number (UK)

Unique number assigned by HMRC to identify the form bundle used to store the VAT return data. Use this number if you need to contact HMRC about your return. This is a read-only field.

Submission receipt (UK)

Unique identifier assigned by HMRC that confirms receipt of the VAT return. Use this number if you need to contact HMRC about your return. This is a read-only field.

Processing steps section

Processing steps section field descriptions
FieldDescription
Processing steps

The steps Intacct takes to create a tax submission:

  1. Prepare source tax data
  2. Transmit source tax data to Sage Regulatory Reporting
  3. Prepare tax return in Sage Regulatory Reporting
  4. Submit to government
  5. Manual adjustment (UK)

As you proceed through creating a tax submission, Intacct updates the table to show which processing steps have been completed.

Status

Status of the step. Possible values are:

  • Completed successfully
  • Failed
  • Not started
  • Started
  • In transit, Transit failed, Transit completed (Step 2 only)
  • Processing started, Processing failed, Processing completed (Step 3 only)
  • Not applicable (UK - Step 5 only)
Details

Additional explanation about the status of the step.

Most recent activity

Date of the most recent activity for the step.

Related files

Related files field descriptions
FieldDescription
File name

Name of a system-generated file that's related to the tax submission:

File nameDescription
Common
transactions.jsonThe source tax data for the transactions grouped by the tax UIDs in each transaction. One transaction could result in multiple records in the file if different tax details are applied to the line items in a transaction.
business_info.json

The business identifier information for the submission.

  • In a standard company, the information is taken from the Company Information page. The country code is derived from the Country specified in the legal address.
  • In a multi-entity shared company, the information is taken from the Company Information page if you're filing for the tax ID of the top level. The country code that's used is for the Country specified in the legal address.

    If you're filing separately for an entity with a unique tax ID, the information is taken from the contact for the entity. If you're filing for two or more entities that use a different tax ID from the top level, the information is taken from the contact for the entity that's identified as the reporting entity.

detailed_report.csv

The transactions included in the submission broken down by which box the tax UIDs in each transaction were reported in. You could see more the one line for a transaction in the report, and a tax UID for a transaction could be mapped to more than one box. The report mirrors the submission, but with more detailed information to help you reconcile the submission.

See how the tax UIDS for each jurisdiction map to the boxes or fields in the tax return.
late_tax.csvThe transactions that are dated after the Start date of first tax submission on the Configure VAT or GST page but before the tax reporting period that you're submitting. The information for a transaction is grouped by the tax UIDs in the transaction.
manual_adjustments.csvAny manual adjustments made to the boxes in the calculated submission. It shows the box number, original value, adjustment value, new value, and reason for adjustment.
Australia
gst_BAS.pdfThe BAS in PDF format.
If you're mailing a paper copy of the BAS to the ATO, do not print and send a copy of this PDF. Use the pre-printed format issued by the ATO and copy over the amounts from this PDF.
gst_calculation.pdfThe GST calculation worksheet.
Canada
CA-GST-HST.pdfThe GST/HST working copy form in PDF format
CA-GST-HSTThe NETfile for the GST/HST working copy form
France
CA3-VAT-return.pdfThe CA3 VAT return in PDF format
Germany
USTVA.pdfThe UStVA return in PDF format
ustva_watermarkedA watermarked version of the UStVA return in PDF format
South Africa - Manual submission
VAT201.pdfThe VAT201 in PDF format. Use the information in the PDF to prepare and submit your VAT201 Declaration.
VAT201.csvThe VAT201 in CSV format.
South Africa - Electronic submission
submission request.jsonSource tax data for the submission used to populate the tax return.
tracking data.jsonSource tax data for the submission used to populate the tax return.
submission results.jsonSource tax data for the submission used to populate the tax return.
United Kingdom
summary_report.pdfThe VAT return in PDF format.
tracking_data.csv

Information about the submission of the return to HMRC, including the tax reporting period, the HMRC bundle number, and HMRC receipt number. Use the information if you need to communicate with HMRC about the return.

After a tax return is filed with HMRC, you need to talk to HMRC for any issues.

vat_adjustment_report.csvIf any manual adjustments affect Box 5, the amount of the adjustment to Box 5. Use this report for the value of the adjusting journal entry that you need to make in Sage Intacct.
Processing step

The processing step in which the file was generated:

  • Prepare source tax data
  • Transmit source data to Sage Regulatory Reporting
  • Prepare tax return in Sage Regulatory Reporting
  • Submit to government

Creation date

The date the file was created.