Enhanced interface

Approve an AP supplier invoice in Accounts Payable

Approve an AP supplier invoice before it can be selected for payment. Depending on your approval policy, AP supplier invoices might require approval from multiple approvers. You need permission to approve AP supplier invoices.

Subscription	Accounts Payable configured for AP supplier invoice approvals.
User type	Business, Employee, Project Manager, Warehouse
Permissions	Approve AP supplier invoices: List AP supplier invoice approval levels: If your company is set up for value approval, assign the appropriate permission level. For example, if you’re a Level 2 approver you need Level 2 permissions.
Restrictions	AP supplier invoice approvals are only available for AP supplier invoices and recurring AP supplier invoices created in Accounts Payable. For transactions created in Purchasing, use Purchasing approvals. Business users with appropriate permissions can edit some AP supplier invoice details during approval.

Go to Accounts Payable > All > AP supplier invoices > Approve AP supplier invoices.

Top-level companies only see AP supplier invoices created at the top level. To view AP supplier invoices created at the entity level, select Include private.
Filter the list to find the AP supplier invoice.
Select Approve next to the appropriate AP supplier invoice.
Optionally, enter a Comment.
Select Approve.

If additional approvals are required, the AP supplier invoice moves to the next approver and its status changes to Partially approved. To see where an AP supplier invoice is in the approval process, view the History tab.

After final approval, the AP supplier invoice becomes available for payment on the Pay AP supplier invoices page.