Enhanced interface

Approve an AP supplier invoice in Accounts Payable

With AP supplier invoice approvals, business users and employee users with appropriate permissions can approve an AP supplier invoice after it's been created and before it can be selected for payment. Depending on how AP supplier invoice approvals are set up in your company, AP supplier invoices may require approval from multiple users.

Subscription	Accounts Payable configured for AP supplier invoice approvals.
User type	Business, Employee, Project Manager, and Warehouse
Permissions	Approve AP supplier invoices: List AP supplier invoice Approval Levels: If your company is set up for value approval, assign the appropriate permission level. For example, if you’re a Level 2 approver you need Level 2 permissions.
Restrictions	AP supplier invoice approvals are only available for AP supplier invoices and recurring AP supplier invoices created in Accounts Payable. For transactions created in Purchasing, use Purchasing approvals. Business users with appropriate permissions can edit some AP supplier invoice details during approval.

Go to Accounts Payable > All > AP supplier invoices > Approve AP supplier invoices.
Top-level companies only see AP supplier invoices created at the top level. To view AP supplier invoices created at the entity level, select Include private.
Filter the Approve AP supplier invoices list to see only the AP supplier invoices that you want to act on.
For example, enter a value in one of the column headers and press the Enter key on your keyboard.
Select Approve next to the appropriate AP supplier invoice.
Enter a Comment to explain why you are approving the AP supplier invoice.
Select Approve.

If your company is enabled for multiple approvers, the AP supplier invoice moves through the approval process to the next person for approval. The AP supplier invoice state changes to Partially approved. Check where the AP supplier invoice is in the approval flow by selecting the History tab on the AP supplier invoice information page.

After you fully approve an AP supplier invoice and it's status changes to Approved, it becomes available to select for payment on the Pay AP supplier invoices page.