Enhanced interface

Field descriptions: AP supplier invoices

AP supplier invoices list

The following table describes each item on the AP supplier invoice list.

Buttons and Links

Buttons and links field descriptions
Field	Description
Refresh	Refreshes the AP supplier invoices list to show: New, automated draft AP supplier invoices that were created after you opened the AP supplier invoices list. Most recent status for uploaded AP supplier invoices that were in the Analyzing state. Refresh appears when AP Automation is enabled.
Upload	Opens a popup where you can upload one or more AP supplier invoice documents for automatic processing. Upload appears when AP Automation is enabled and you have AP supplier invoices: Add permissions.
Add	Opens the page where you can enter a new AP supplier invoice.
Delete	Deletes selected AP supplier invoices, where delete operations are allowed. If your company is configuration has Enable reversal of unpaid AP supplier invoices selected, the Delete button does not appear.
Done	Exits the AP supplier invoices list.
Import	Opens a popup where you can: Download the import AP supplier invoices CSV template. Import AP supplier invoices by uploading a completed CSV file.
Export	Export the current view of the AP supplier invoices list using one of the following file formats: CSV Excel Word PDF
Edit	Opens the AP supplier invoice in edit mode. The information you can edit for an AP supplier invoice depends on your configuration, how the AP supplier invoice was created, and where the AP supplier invoice is within the workflow. Learn more about editing AP supplier invoices. AP supplier invoices created at the top level can be edited only at that level.
View	Opens the AP supplier invoice detail.
Recall	For AP supplier invoices in the Submitted state, Recall removes the AP supplier invoice from the approval queue and returns it to the draft state.
Pay	For eligible AP supplier invoices, the Pay option allows you make payment directly from the AP supplier invoices list. Learn more about how to Pay an AP supplier invoice from the AP supplier invoices list.
Print	Prints a copy of the AP supplier invoice.
Reverse	Reverses the transaction and records the action in the audit trail. Learn more about when you can reverse a transaction.
Delete	Deletes the AP supplier invoice. If your company is configuration has Enable reversal of unpaid AP supplier invoices selected, the Delete link does not appear. Deleting an AP supplier invoice removes it from the system completely. To retain an audit trail for an AP supplier invoice that you want to remove, reverse the AP supplier invoice, instead.

Fields

Field descriptions
Field	Description
Supplier name	The supplier who is the source of the AP supplier invoice.
AP supplier invoice number	The record number assigned to the AP supplier invoice by the supplier. This number prints on the remittance stub, but not on the cheque itself.
Date	The transaction date.
Amount	Amount of the transaction for this item in a single-currency company.
Transaction currency, Transaction amount, Base currency, and Base amount	If you've enabled multi-currency transactions, the following columns show in place of Amount: Transaction currency: the currency used for this transaction Transaction amount: the amount of the transaction in the currency that you set for the AP supplier invoice Base currency: the base currency of the entity where the transaction was recorded Base amount: the amount of the transaction in the base currency for the entity For example, if your base currency is USD and you create a 100 EUR AP supplier invoice, for the AP supplier invoice line item, you see the AP supplier invoice with 100 EUR as the Trans. Amount and 110 USD as the Base amount (assuming a 1.1 exchange rate from EUR to USD).
State	The current part of the processing cycle for the AP supplier invoice: Analyzing: For companies with AP Automation enabled. Intacct is analyzing the incoming AP supplier invoice in preparation to create a draft AP supplier invoice. You can edit the AP supplier invoice after the process completes and the state changes to Draft. Draft: The AP supplier invoice is created, but not submitted or posted. It can be changed without consequence. Submitted: For users with AP supplier invoice approvals enabled, the AP supplier invoice has been submitted for approval. Partially approved: For users with AP supplier invoice approvals enabled. The AP supplier invoice has been approved by at least one approver, and is awaiting further approval. Declined: For users with AP supplier invoice approvals enabled. The AP supplier invoice has been declined and must be resubmitted for approval. You can fully edit a declined AP supplier invoice. Posted: The AP supplier invoice was posted to the GL. If you’re enabled for AP supplier invoice approvals, the AP supplier invoice has been approved. You can select the AP supplier invoice for payment on the Pay AP supplier invoices page. Selected: The AP supplier invoice is selected for payment. A payment request that includes this AP supplier invoice was created. Payment is not yet complete. Do you need to deselect a AP supplier invoice for payment? Paid: Payment was made. The associated payment request is complete. Partially Paid: Only partial payment was made. There’s a remaining amount to be paid. You can select the AP supplier invoice for payment on the Pay AP supplier invoices page. Reversed: The AP supplier invoice was reversed by a second transaction, which essentially zeroed out the balance in the GL. Your company retains a record of the reversed AP supplier invoice and the reversal transaction for audit trail purposes. Reversal: This transaction is created when you reverse a transaction, and causes the balance to zero out. No value: This transaction is posted but has not affected the GL. For example, a AP supplier invoice with a total amount of 0 does not impact the GL, so the state is No Value. How much you can edit an AP supplier invoice, or delete or reverse it, depends on its state. Finding transactions in a specific state List views of transactions provide a one-stop shop for viewing and accessing all transactions of a specific type, for example, AP supplier invoices or invoices. But what about finding transactions that are in a specific state, such as draft, paid, partially paid, and so forth? There are two easy ways to locate transactions in a specific state: Filter for the transaction state on the fly: In the transaction list view, enter the state in the State column, then select Go. The list displays only those transactions in that state. Create a permanent custom view that filters for the transaction state: Create the view, and set the filter to State = <state>, where <state> equals the state you are seeking, such as Draft, Posted, Paid, Reversed, and so forth. This custom view is always available from the transaction list.
Source	For companies with AP Automation enabled, this column shows the source of the AP supplier invoice. AP supplier invoice upload: The AP supplier invoice was uploaded using the Upload AP supplier invoices option on the AP supplier invoices page. Email: The AP supplier invoice was emailed to a Sage-provided email address for automatic processing. This column appears when AP AP supplier invoice Automation is enabled.
Import exceptions	When AP Automation is enabled, this column shows exceptions detected when processing submitted AP supplier invoices. Potential exceptions include: Resolve: Action is needed before you can post this AP supplier invoice. For example, the uploaded or emailed AP supplier invoice might be unreadable. Duplicate:Sage Intacct detected that the AP supplier invoice is a duplicate of an existing AP supplier invoice. Hover over an exception for more detail. Import exceptions clear after you save the draft or post the AP supplier invoice.
Recipient email	For AP supplier invoices submitted by email using AP Automation, this column shows the Sage-provided email address that the AP supplier invoice was sent to. This field is populated for AP supplier invoices with a Source of Email.
Sender email	For AP supplier invoices submitted by email using AP Automation, this column shows the email address of the AP supplier invoice sender. This field is populated for AP supplier invoices with a Source of Email.
Summary title	The name of the collection of the same type transactions, grouped together for same-time processing. Learn more in the Summary overview—Accounts Payable

AP supplier invoices page

The following table describes each item on the AP supplier invoice page:

Transaction tab

Summary

The summary appears when you view or edit an AP supplier invoice, but not when you enter a new AP supplier invoice.

Summary field descriptions
Field	Description
AP supplier invoice date	The date entered for the AP supplier invoice.
Due date	The due date calculated from the AP supplier invoice date and the terms.
Due in/Overdue	For an AP supplier invoice that's not yet due, this field shows the number of days until the due date. For an overdue AP supplier invoice, this field shows the number of days past the due date.
AP supplier invoice total	The total of all line items.
Amount paid	The amount paid on the AP supplier invoice to date.
Amount due	The remaining amount due for the AP supplier invoice, after subtracting any amount paid.
AP supplier invoice state	For the following AP supplier invoice states, the field is not labeled and includes additional drill-down information: Paid: The AP supplier invoice was paid in full. Select the payment type to drill down to the AP supplier invoices register. Partially Paid: Only a partial payment was made. There’s a remaining amount to be paid. Select the payment type to drill down to the AP supplier invoices register. Reversed: The AP supplier invoice was reversed by a second transaction, which essentially zeroed out the balance in the GL. Your company retains a record of the reversed AP supplier invoice and the reversal transaction for audit trail purposes. Select View details to drill down to the AP supplier invoices register. Reversal: This transaction is created when you reverse a transaction, and causes the balance to zero out. Select View details to drill down to the AP supplier invoices register. The field is labeled AP supplier invoice state for the following states: Draft: The AP supplier invoice is created, but not posted. It can be changed without consequence. Submitted: For users with AP supplier invoice approvals enabled, the AP supplier invoice has been submitted for approval. Partially approved: For users with AP supplier invoice approvals enabled. The AP supplier invoice has been approved by at least one approver, and is awaiting further approval. Posted: The AP supplier invoice was posted to the GL. If you’re enabled for AP supplier invoice approvals, the AP supplier invoice has been approved. Declined: For users with AP supplier invoice approvals enabled. The AP supplier invoice has been declined and must be resubmitted for approval. You can fully edit a declined AP supplier invoice. Selected: The AP supplier invoice is now selected for payment. No value: This transaction is posted but hasn’t affected the GL.

Header information

Header information field descriptions
Field	Description
Date	When entering a new AP supplier invoice, the date defaults to the current date. You can choose to enter a different date such as the date on the AP supplier invoice. Editing a date in an AP supplier invoice, AR sales invoice, or adjustment associated with a project requires you to: Edit the transaction to remove the project, then post it. Edit the transaction to change the date, then post it. Edit the transaction to add the project back in, then post it.
GL posting date	The date on which the transaction actually posts to the general ledger. Unless you change it, this date defaults from the transaction date. GL posting date appears when Enable override of GL posting date during entry selected in Accounts Payable
Supplier	The source of the AP supplier invoice. You can either select from the pick list or enter the name of the supplier for the AP supplier invoice.
Populate from last AP supplier invoice	After you select the supplier, select Populate from last AP supplier invoiceto default AP supplier invoice information from the most recently created AP supplier invoice.
Pay to	This field determines the supplier contact to be paid. Intacct automatically defaults this field from the Pay-to contact field in the supplier record or, if none, from the supplier you selected in this page. You can override the default as required, for example, if the supplier has multiple offices and requests you to send the cheque to an office other than the one on record. Did you enter a different pay-to contact on the AP supplier invoice than what’s associated with the supplier record? Learn how to print that pay-to contact on the cheque.
Return to	This field determines the supplier contact for return of the purchase. Intacct automatically defaults the Return-to contact from the purchasing transaction, which itself defaults from the supplier record. If neither exists, Intacct defaults this field to the supplier you selected on this page. In most cases, you won't need to override the default. For example, if you’re returning a defective product and the supplier wants you to return it to a location other than the one on record. If you have an AvaTax integration, this field is mandatory in determining the tax to be paid on the purchase.
AP supplier invoice number	The supplierAP supplier invoice number. Required for Cheque Delivery and Amex ACH payments. This field determines the supplier contact for return of the purchase. Intacct automatically defaults the Return-to contact from the purchasing transaction, which itself defaults from the supplier record. If neither exists, Intacct defaults this field to the supplier you selected on this page. In most cases, you won't need to override the default. For example, if you’re returning a defective product and the supplier wants you to return it to a location other than the one on record. If you have an AvaTax integration, this field is mandatory in determining the tax to be paid on the purchase. If you're subscribed to Supplier Payments powered by CSI, the following special characters are not supported: ^[^<>{}\]\[]*
Reference number	A number such as a purchase order or account number, related to the AP supplier invoice. This number shows on the GL Details report and prints on the cheque and supplier stubs.
Description	Enter information that you want stored with this AP supplier invoice. This information appears on the Supplier Ledger report, but doesn’t print on the cheque or remittance stub. If you're subscribed to Supplier Payments powered by CSI, the following special characters are not supported: {}<>[]\.
Term	Select a term to calculate due date, discounts, and penalties associated with this AP supplier invoice. If your supplier has a default AP term defined on their supplier record, that value defaults here.
Recommended to pay on	A calculated field that can also be entered directly or overridden. Intacct calculates the Recommended to pay on date using the Default AP supplier invoice payment date setting in the supplier record, which calculates based on the AP supplier invoice date, Due date, or discount term, depending on your selections. When you edit an AP supplier invoice to change the field used for the calculation, Intacct recalculates the Recommended to pay on date. Examples Say you set the Default AP supplier invoice payment date in the supplier record to Due date + 3 days. Then, you set the Term to net 30 days, either in the supplier record or the AP supplier invoice. During AP supplier invoice entry, Intacct calculates the Recommended to pay on date as 33 days after the AP supplier invoice date. Say you set the Default AP supplier invoice payment date to the Discount date and the supplier Term to 2/10 Net 30. When you enter an AP supplier invoice for the supplier, Recommended to pay on is calculated as 10 days before the Due date. If you did not set a Default AP supplier invoice payment date for the supplier, or if you set it to Discount and a discount is not defined in the Term, the field is empty. Learn how to set up the Default AP supplier invoice payment date on the supplier record.
Attachment	To reference an attached document, you must first load the scanned image, spreadsheet, or word-processor document. You can provide permanent, safe storage of supporting documents by uploading them to your company. Learn more about who can add attachments. You can drag and drop your files to add an attachment. To attach a document to multiple journal entries, see Bulk processing.
Document ID	For AP supplier invoices that come from the Purchasing application, Document ID provides a link to the purchasing transaction that triggered creation of the AP supplier invoice. You can print, email, and edit the purchasing document from the pop-up window.
Due date	Intacct calculates the due date based on the AP supplier invoice date and any selected term.
Payment priority	Select Urgent, High, Normal, or Low. If a Payment priority is set in the supplier record, that value appears as a default. Otherwise, it defaults to Normal.
Place this AP supplier invoice on hold	AP supplier invoices on hold do not appear on the Approve payments page or Pay AP supplier invoices page. They still appear on reports (for example, the AP supplier invoices register report). See Place or release an AP supplier invoice on hold.
Summary	This field appears if you've configured the summary frequency for AP supplier invoices to be user defined. For new AP supplier invoices, you must select a summary before you submit or post the AP supplier invoice. You can edit the summary if the AP supplier invoice is not paid or in a closed period. Create a view on the AP supplier invoices list page to include the Open or close summary column. This column shows whether the AP supplier invoice is in an open or closed summary.

Tax information

Tax information field descriptions
Field	Description
Contact tax group	This field only applies to companies subscribed to the Taxes application. A read-only field that displays the contact tax group to which the Pay-to contact belongs. If the Pay-to contact hasn't been associated with a contact tax group, the field is blank. Learn more about entering taxable transactions.
VAT Reg No	This field only applies to companies subscribed to the Taxes application. A read-only field that displays the VAT registration number for the Pay-to contact. If the Pay-to contact doesn't have a tax number specified, the field is blank. Learn more about entering taxable transactions.
Inclusive taxes	This field only applies to companies subscribed to the Taxes application. Select the checkbox if the amount you'll enter for each line item already includes tax. The Amount field will be read-only, and you'll enter the amount for each line item in the Transaction total field. Learn more about entering taxable transactions. For AP supplier invoices processed using AP Automation, learn how AI/ML populates tax fields.
Transaction has tax implications	This field only appears for companies that are enabled for multiple tax jurisdictions in the Taxes application. It appears at the top-level only. Select this checkbox to add taxes for this transaction. Then select your Tax solution. Learn more about entering taxable transactions. For AP supplier invoices processed using AP Automation, learn how AI/ML populates tax fields.
Tax solution	This field only appears if Transaction has tax implications is selected. Select the tax solution you want to use to calculate and capture taxes on this transaction. Learn more about entering taxable transactions.

Currency

Currency field descriptions
Field	Description
Transaction currency	If your company uses multi-currency transactions, you can select the currency for this AP supplier invoice. To add a currency to your system, see Transaction currencies.
Exchange rate date	By default, Intacct sets the date of the exchange rate to today. You can override this. For example, you might want to match the exchange rate to the transaction date.
Exchange rate type	If your company uses custom exchange rate types, the Exchange rate type list shows defined rate types, where one might also be a default. For example, your company could have Monthly, Weekly and Spot rate types along with their exchange rates. Alternatively, if your company hasn't defined any custom exchange rate types, use the Intacct daily rate.
Exchange rate	You can override the default exchange rate. For example, if the system administrator hasn't yet entered the rate for today, rather than letting Intacct default to the last rate entered, you can enter it directly into this field.
Base currency	For multi-currency companies, select the base currency when entering a transaction at the top level.

Entries

Entries field descriptions
Field	Description
Show/Hide defaults	Optional. Select default values to autofill each line item. The system displays these default values for every existing and new line item. You can manually override default values on line items, as needed.
Account and Account label	Select the account to receive the expense.
1099	If this supplier is set up with a 1099 default form and box, the 1099 checkbox appears and by default is selected; otherwise it's unavailable. If Accounts Payable is configured to Enable 1099 flag override, you can select or deselect line items for inclusion of 1099 treatment. If Accounts Payable is configured to Enable 1099 form and box override, you can change the form and box to be used per line item. At the end of the year, the total of the amounts for payment line items are summed and appear on the appropriate box of the Form 1099.
Amount	Enter the actual amount of the transaction for this item in the base currency of your company. If your company is subscribed to the Taxes application If Inclusive taxes is selected in the header, the Amount field is read-only. Enter the item amount, including tax, in the Transaction total field instead. Intacct calculates the tax and amount (without tax) based on tax detail that you select.
Transaction amount and Base amount	If your company is enabled for multi-currency, Transaction amount and Base amount appear instead of Amount. Transaction amount: The amount you enter in the currency set for this AP supplier invoice. Base amount: The amount in the base currency of your company. This is a read-only field that is automatically calculated, using the exchange rate in the header. For example, if your base currency is ZAR and you enter a line item for 100 Euro in Transaction amount, then you see 2062 ZAR as the Base amount (assuming a 20.57 exchange rate from Euro to ZAR). If your company is subscribed to the Taxes application If Inclusive taxes is selected in the header, the Transaction amount field is read-only. Enter the item amount, including tax, in the Transaction total field instead. Intacct calculates the tax and amount (without tax) based on tax detail that you select.
Dimension values	To assign this AP supplier invoice to a Project, Department, Location, or any other dimension value in the line item or line-item detail, select the respective dimension value from the list beside the dimension. Some dimensions might not be set to show by default. To view additional dimensions, select inside any of the visible dimensions, then press Ctrl + down arrow on your keyboard to open the detail tab. Learn how to move entry fields to include frequently used dimensions.
Allocation	Line item allocations in the line item section enables you to override the allocation for individual items from what you set in the header of the AP supplier invoice. Line item allocations enable you to select a transaction allocation template that specifies automatic distribution of amounts or to specify a custom allocation by selecting Customize allocation. Intacct displays the Allocation splits page. If you change the amounts such that the total is different from that you entered in the transaction page, the total is updated when you save and return to the transaction page. Also, the name of the allocation is now changed to Custom. Does your company include multiple entities and transact in multiple currencies? If so, and if you create allocations at the entity level, you can only use those allocations at the entity level. You can’t access these transaction allocations at the top level. This field and the Allocation splits table only displays if Enable allocation in AP supplier invoice entry is selected in Configure Accounts Payable.
Multiple taxes on line	This field only applies to companies subscribed to the Taxes application. Select to enter a line item where you need to apply multiple taxes, such as to partially reclaim input tax or enter a reverse charge. Learn more about entering a reverse charge. This checkbox appears in the following circumstances: The tax solution is United Kingdom VAT. The tax solution is Australia GST or custom VAT, and the option for Multiple taxes per line is selected for the tax solution (Tax solution information page). Additional setup of tax details, tax schedules, and tax schedule maps may also be required.
Tax detail	This field only applies to companies subscribed to the Taxes application. Select the appropriate tax category for the line item. The system applies the percent rate that is defined for the tax detail to calculate the amount of tax. If you assigned a default tax schedule to the contact, the applicable tax details fill in automatically after you enter the transaction amount. Learn more about entering taxable transactions.
Rate	This field only applies to companies subscribed to the Taxes application. A read-only field that displays the percent tax to apply for the line item. The percent tax is based on the selected tax detail.
Transaction tax	This field only applies to companies subscribed to the Taxes application. The amount of tax calculated for the line item, which is based on the tax detail you select. If Inclusive taxes isn't selected in the header, the calculation is: Amount * Rate If Inclusive taxes is selected in the header, the calculation is: *(Transaction total/(1 + Rate)) Rate If the amount of tax that was calculated does not match the tax on the tax invoice you received, override the value in Transaction tax** field to match. What you record should match the tax invoice for proper tax compliance and reporting. If your company is enabled for multi-currency, the amount is in the transaction currency you set for the transaction. For AP supplier invoices processed using AP Automation, learn how AI/ML populates tax fields.
Transaction total	This field only applies to companies subscribed to the Taxes application. The total amount of the transaction for the line item, including tax: If Inclusive taxes isn't selected in the header, the field is read-only and its calculation is: Amount + Transaction tax If Inclusive taxes is selected in the header, enter the amount of the transaction for the line, including tax, in this field. The system calculates the Transaction tax and Amount, based on the tax detail you select. If your company is enabled for multi-currency, the amount is in the transaction currency you set for the transaction.
Base total and Base tax amount	This field only applies to companies subscribed to the Taxes application. If your company is enabled for multi-currency, these read-only fields appear: Base total: the Transaction total in the base currency of your company. Base tax amount: the Transaction tax in the base currency of your company.
Billable	Select this checkbox if the item will be billed to the customer. Later, when you generate AR sales invoices in the Projects application, the line item will appear as an Accounts Payable expense for the customer. This checkbox appears only if you subscribe to Projects and your project configuration is set up to Display the billable option for Accounts Payable AP supplier invoices. To mark a line item as billable to the customer: Make sure that a Project, Customer, and Item are specified for the line item. Based on the Project you select, the Customer is prefilled. Select the Billable checkbox. On a project-by-project basis, you can define whether line items should automatically be marked as Billable on Accounts Payable AP supplier invoices and Purchasing transactions. The label for this field might differ for nonprofit organizations based on settings in Configure Projects. Learn more.
Memo	Enter a memo to appear on the cheque stub. When you go to print the cheque, make sure to select Cheque stub details.
AP account	If you want to use an alternative AP account to override the default GL AP account, select it from AP account. Intacct populates the AP override account that you select here to every line item in this transaction. If you want to override the AP GL account for just one line item, select the Show details tab in the line item, and change it there. Go to Override the GL account in AP transactions for more information.
Release to pay	Select the checkbox for each line item that you want to release for payment. Each line item that you select will display on the Pay AP supplier invoices page. If there’s a transaction allocation for a line item and you want to release specific amounts for payment, select the Show details tab to open the Allocation Splits window. Then select Customize allocation to release individual items for payment.
Asset creation	If the line is associated with an Asset GL account, choose one of the following options: Create fixed asset: Creates a single asset. Create multiple assets: Creates 2 to 20 assets. Do not create asset: Skips asset creation. If you change this option later, the previously created assets are deleted and, if applicable, recreated. This field appears only if you subscribe to Fixed Assets Management and the integration for creating assets is enabled. Learn more about creating assets from AP supplier invoices.
Number of assets	Enter a number from 2 to 20 to create multiple assets from this line. When you create multiple assets, the total line amount is divided evenly across the assets. Rounding might occur to ensure the combined asset values match the line amount. For example, if the line is $1000.00 and you create 3 assets, 2 assets will be $333.33 and 1 asset will be $333.34. If you change this number later, the previously created assets are deleted and recreated. This field only appears if you subscribe to Fixed Assets Management, the integration for creating assets is enabled, and Create multiple assets is selected on the line. Learn more about creating assets from AP supplier invoices.
Name of acquired asset	Enter a name for the new asset or assets that will generate from this line. You can change the names for each asset later. This field appears only if you subscribe to Fixed Assets Management and the integration for creating assets is enabled. Learn more about creating assets from AP supplier invoices.
Include tax in asset cost	If you're subscribed to the Taxes application and have VAT enabled, you can select this checkbox to add tax to the asset cost for assets created from this line. Canadian entities only: If both ITC and Include tax in asset cost are selected on the line, the asset cost includes only the non-recoverable portion of tax. For example, say that the base amount is $50,000, the base tax amount is $6,000, and the base tax recoverable amount is $3,245. The non-recoverable portion of tax ($2,755) is added to the base amount ($50,000), resulting in an asset cost of $52,755. If ITC is selected but Include tax in asset cost is not, the asset cost is equal to the base amount ($50,000) and tax is excluded. This checkbox appears only if you subscribe to Fixed Assets Management and Taxes, and the integration for creating assets is enabled. Learn more about creating assets from AP supplier invoices.

Tax summary

This section only appears for companies subscribed to the Taxes application and only for VAT or GST tax solutions.

Tax summary section field descriptions
Field	Description
Show summary	Select this button to display a summary of the total tax for all the line items in the transaction, grouped by tax detail. If you add or change a line item, select the button again because the summary is not automatically refreshed.
Description	The description of each tax detail selected for the line items in the Entries section. If a tax detail doesn't have a description, the description in the tax summary is blank.
Percent	The percent tax that is defined for the tax detail.
Transaction tax total	The total amount of tax applied to the transaction for this tax detail. If your company is enabled for multi-currency, the amount is the currency you set for the transaction.
Base tax total	If your company is enabled for multi-currency, the Transaction tax total field in the base currency of your company.

Posting details tab

This tab is available for posted AP supplier invoices.

General ledger journals posted and Inter-entity journals posted sections

Posting details tab field descriptions
Field	Description
Book ID	Indicates the reporting book the journal posts into. This book can be either Accrual or Cash, depending on the reporting method set up in the General Ledger.
Journal	The journal into which the transaction posts.
Journal no.	Select to drill down to the Journal Entries page.
Date	The GL posting date.
Type	The type of posting.
Line no.	The line number represents the line in the journal entry that corresponds to the posting entry of the transaction.
Account no.	The account number of the account to which the transaction posted.
Account name	The GL account to which the transaction posted.
Location	The location assigned to the transaction.
Debit amount	The amount debited from the account.
Credit amount	The amount credited to the account.
Txn currency, Debit txn amount, and Credit txn amount	If the company is enabled for multi-currency, these fields show the currency for the transaction and the debit and credit amounts in the transaction currency.
Base currency, Debit base amount, and Credit base amount	If the company is enabled for multi-currency, these fields show the base currency for the entity and the debit and credit amounts in the base currency.
Memo	The memo for the transaction. This memo could be something that clarifies the reason for the transaction.

Joint payees tab

If you have the Joint cheque payment method enabled in your configuration, the Joint payees tab appears when you view or edit an AP supplier invoice. It does not appear during AP supplier invoice entry.

Learn about adding joint payees to an AP supplier invoice.

Joint payees tab field descriptions
Field	Description
Joint payee	A secondary payee who must be paid along with the primary supplier. You can edit or delete a joint payee, provided you have not generated a payment to them
Joint payee print as	The payee that Intacct will print on the joint check. By default, this uses the following format: <primary supplier> AND <joint payee> You can edit the field up until the point when you generate a payment.

History tab

History tab field descriptions
Field	Description
Date	AP supplier invoice date.
Created by	The user who created the transaction.
Created date	The date and time when the transaction was created.
Modified by	The most recent user to edit the transaction.
Modified date	The date and time when the transaction was last edited.
Supplier	The supplier linked to this transaction.
Document number	The AP supplier invoice number.

AP AP supplier invoice approval history section

For companies that are configured for AP AP supplier invoice approval, this section appears for submitted transactions.

AP AP supplier invoicesapproval history section field descriptions
Field	Description
Approval step	All enabled approval steps are listed. For example, if your company requires a minimum of 2 approvers for an AP supplier invoice, there are 2 line items for each approval step.
Rule type	The rule type for the approval step. For example, this might be a Value Approval rule type.
Approval level	If you are configured for value approvals, the level required appears here.
Approval number	If there multiple users are required to approve the transaction, each user's approval position appears here.
Approver	If you are using a User Level approval (and not any value approvals), the user you selected appears here.
Approved or declined by	The user who approved or declined the AP supplier invoice.
Event date	The date the AP supplier invoice was submitted, approved, or declined.
State	The state of the approval rule. Approved: The AP supplier invoice was approved. Submitted: The AP supplier invoice is pending approval for this rule. Declined: The AP supplier invoice was rejected by the approver.
Comments	The person who approved or declined the AP supplier invoice has the option of leaving a comment to explain their decision. That comment appears here.