Field descriptions: Print cheques page

Filters section

Filters section field descriptions
Field Description

Select cheque view

The default is My cheques, which shows the user only the cheques for which they've created payment requests.

To view another person's cheques, select their name from the Select cheque view dropdown, or select All to view all cheques available to print.

Choose the account for which you want a list of cheques.

We automatically list all current accounts that you've set up for preprinted cheques. Print cheques from a single account to keep preprinted cheque stock in order.

More filters: Time period

More filters: Time period field descriptions
Field Description

Cheque period

Choose a standard accounting period such as Current Month, Prior Quarter, and so on. Then enter an As of date from which the system calculates the corresponding time period. The default As of date is the current date.

As of date

The date from which the reporting period is calculated. The default is the current date.

Start date/

End date

Choose a date range by entering a start and end date in Start date and End date respectively.

More filters: Cheque range and sorting

Control sort order and the number of cheques you see listed.

More filters: Cheque range and sorting field descriptions
Field Description

Supplier from/

Supplier to

Select a beginning and ending range in order by ID #.

Sort by

By default, the system sorts your list of cheques by date. To add fields by which to sort, in Sort by, select a field in the left-hand box, then select the right-pointing arrow to add it to the right-hand box. Remove an item by selecting the item in the right-hand box, then selecting the left-pointing arrow to move it back to the left-hand box.

The system sorts cheques according to the order of the items in the right-hand Sort by box. To arrange these items, select an item, then select the up and down arrow icons to move the item up or down the list.

You can sort by:

  • Supplier ID

  • Amount

  • Payment date

  • Bank ID or name

  • Payment request created at

  • Entity

  • Cheque

  • Supplier name

Print options section

Print options section field descriptions
Field Description

Cheque style
  • Blank MICR cheques: Lists cheques from all current accounts that you've set up for blank cheque stock. Print cheques from one or more current accounts.
  • Preprinted cheques:
    1. Lists all current accounts that you've set up for preprinted cheques. Print cheques from a single account, to keep preprinted cheque stock in order.
    2. Enter the Next cheque number from your preprinted cheques.

Learn more about cheque stock.

Cheques per page

From the Cheques per page dropdown list select how many cheques to print per page. Select One to print your cheque with a supplier stub and a cheque stub. Or, select Three to use the entire paper space to print three cheques per page and exclude printed stubs.

Next cheque number

Appears if you select Preprinted cheques for Cheque style. Enter the next cheque number from your preprinted cheques. Learn more about cheque numbers.

Cheques to be printed and confirmed

Cheques to be printed and confirmed field descriptions
Field Descriptionaa-TOC-print-checks.htm

Print

Prints the cheque to a PDF when you select Print at the top of the page. Select each cheque to be printed.

Cheque stub details
Supplier stub details

Add stub details.

Unless you’re printing three cheques per page, cheque stubs are automatically included. There are two cheque stubs, one for your own records and one for supplier. Both cheque stubs list the AP supplier invoices or expenses paid with the cheque.Unless you’re printing three cheques per page, cheque stubs are automatically included. There are two cheque stubs, one for your own records and one for employees. Both cheque stubs list the AP supplier invoices or expenses paid with the cheque.

The checkboxes for Cheque Stub Details and Supplier Stub Details refer to additional coding details (account, department, and location) that can be included with line items on either stub.

Set up current accounts to automatically print line item details on cheque stubs.

On the Cheque printing tab of the , select Print line-item detail on cheque stubs.

For preprinted cheques, cheque stubs include space for a maximum of 18 AP supplier invoices or expenses. To avoid overwriting the next preprinted cheque, additional remittance lines can't be included. If a particular cheque covers additional AP supplier invoices or expenses, you can print a payment copy for the cheque, which will include all remittance lines, and include the payment copy with the cheque.

Supplier ID

The system automatically enters this information based on what you enter here.

Supplier name

The system automatically enters this information based on what you enter here.

Joint payee print as

For a joint cheque, this field shows how the cheque payee will print. This field is visible only when you enable joint cheques in your company.

The payee for a joint cheque follows the format of supplier AND joint payee. For example, if the vendor is ABC Renovations and the joint payee is Expert Paving, Joint payee print as appears as ABC Renovations AND Expert Paving.

Bank account

The account out of which you will pay.

Payment currency

The currency in which the payment is being made.

Amount selected

The amount being paid on the cheque.

Cheque no.

The Cheque no. column is blank until you print and confirm the cheque.

Payment date

The payment date that appears on the cheque.

Payment request created at

The date and time when the payment request was created. Intacct creates the payment request when you select Pay now for an AP supplier invoice.

Cheque memo

Prints your note on the cheque memo line.

Confirm or void

Confirms or voids the cheque when you select either Confirm or Void at the top of the page, respectively.