Post depreciation manually—Fixed Assets Management

You can post up to 500 depreciation schedule entries at a time from the Post Depreciation page. Entries are posted offline as a bulk action run and can take up to 15 minutes to complete. After the run is complete, you'll receive an email notification with the results.

Post depreciation manually (4:40)

When posting an entry, all entries that come before it in the schedule must be posted too. You cannot skip a period in a schedule and post a later one.

If your company has automatic posting enabled, you can still post entries manually. Entries that are posted manually are excluded from the automatic posting at the end of the month.

If you post an entry by accident, you can revert the posted entry.

Before you begin

• If you plan to post entries in future periods, verify that your General Ledger configuration allows posting transactions to a future period.

• If the associated asset is disposed, place the asset back in service.

• If the associated asset is inactive, set the asset's status to active.

Post depreciation

1. Go to Fixed Assets Management > All > Depreciation > Post depreciation.

2. From the views dropdown at the top left, select the Not posted view.

   The Not posted view shows all depreciation schedule entries that have the status Not posted. You can also create your own custom list views for posting depreciation.
   

3. Optionally, use the Show dropdown at the bottom left of the list to increase the number of entries per page.

   Showing more entries per page allows you to select and post more entries at once.

4. Optionally, apply column filters to narrow down the list of entries you want to post.

   For example, select the filter icon Filter on the Scheduled posting date column and set the condition to On or before the last day of the month.
   

5. Select the checkboxes next to the entries that you want to post, or select the checkbox at the top left of the list to select all entries on the page.

   Within each schedule, make sure you select all unposted entries that have scheduled posting dates before the ones you're posting. You cannot skip entries in a schedule when posting.

6. Select Post depreciation.

7. Optionally, to post entries with a different date than scheduled, select Override posting dates and then choose a New posting date.

   This option is helpful when you need to post entries that were originally scheduled for a closed period.
   

8. Select Post to confirm.

   A new bulk action run is created. You can monitor the status of the run on the Bulk Action Runs page. You'll receive an email when the run is complete.

   Depreciation schedule entries will remain in the Not posted state until the bulk action run is complete, which can take up to 15 minutes. You do not need to post the entries again unless there's an error in the run.
   

9. To post more entries, go to the next page of the list view and repeat the steps above.

Next step: View bulk action run status