Enhanced interface

Create Statistical journal entries

When you add a statistical transaction, you have the option of saving it as a draft or posting it right away. Transactions that are saved as a draft do not have to be complete—you or another user can review them later, make changes, and then post them.

After you have entered statistical transactions, you can use statistical accounts in your financial reports.

Subscription	General Ledger
Regional availability	All regions
User type	Business user with admin privileges Employee Approver
Permissions	Statistical Journal Entries Business: List, View, Add, Edit, Delete Employee: List Approver: List

You enter statistical transactions in the same way that you enter GL transactions. The only difference is that statistical transactions don’t need to balance. Instead, you increase or decrease a value.

For example, you might increase the number of employees in the month of June because you hired two more. In this case, you would use the Employees statistical account and the journal you created for employees.

Step 1: Create the entry

Go to General Ledger > All > and select Add (circle) next to Statistical journal entries.
For the Journal, select the statistical journal in which the entry should be posted. For example, you might post a journal entry for monthly headcount in a HEAD-Headcount journal.
In the Date field, accept the current date or enter a different one. This is the posting date for the entry.
Enter a Reverse date only if you want to reverse this transaction on a certain date.
More about reversal dates
- The reverse transaction is identical, except it's the inverse and therefore zeroes out the transaction. You can enter any date of today or greater.
- The option to enter a reversal date does not apply to draft journal entries. However, you can enter a Reverse Date at the time that you post the entry.
- To reverse a transaction that you have previously posted, go to the More actions dropdown menu at the top of the page and choose Reverse.
Enter a description of the transaction. Example: "Headcount change."
Optionally, enter a Comment that you want to record in the transaction history.
- A History tab is added to the transaction after it's been saved at least once.
- Each time you edit the transaction, you can add another comment, which will be added to the history with a date.
Optionally, enter your own Reference number by which you can reference this transaction.
Use the Attachments dropdown menu to store a digital version of a supporting document as an attachment.
- To add an attachment, from the dropdown menu select Add.
- Upload a scanned image, spreadsheet, or word processor document as an attachment. Learn more about who can add attachments.
If you're using Firefox, or IE 10 or later, drag and drop your files to add an attachment. See Add an attachment.

Step 2: Add the line items

Choose the account to which the entry will apply.
Enter the amount to debit or credit.
- In either Debit or Credit, enter the amount of the transaction. A single line can have a value in only one of these fields.
- As you enter debits and credits, the journal entry automatically enters net debit or credit amounts and keeps a running total in the Total boxes. This helps you enter large numbers of journal entry lines efficiently and helps ensure a balanced entry.
  
  Sage Intacct uses a 2-character level of precision in transaction amounts. This means that a maximum of 2 decimal characters is supported for line item amounts.
Optionally, choose how you want to allocate the line item.
- If you previously chose transaction allocation in Show defaults, the name of that allocation displays in the Allocation field.
- You can override the transaction allocation for this line item in Allocation and choosing another allocation from the dropdown list.
To assign the item to a department or location, select the Department or Location down arrow, then select the appropriate department or location.
Constraints
- If you enabled Validate journal entry balancing for the Department or Location dimension in the Configure General Ledger page (General Ledger > Setup > Configuration), you must enter either the same location and department, or no location and department, for both the debit and credit. For more information, go to Configure General Ledger.
- If this is an inter-entity transaction–if you’ve selected a source, or paying entity–you must also select the target, or receiving entity. Use the Location dropdown to select the target entity for this line item (the target might be either the entity you specify directly or the parent entity of the location you specify). Sage Intacct automatically credits the journal of the target entity, and also automatically creates balancing entries in the respective journals of both the source and target entities.
Select other dimensions as needed, such as a customer, employee, or item.
- To save space, some dimensions might not appear as fields on the main page.
- To display the complete list of dimensions available to you, select in a field (such as the Account field) and then select Show Details.
Add a memo regarding the purpose or reason for the entry, in the Memo field, enter a note. By default, Intacct adds the Description field text into the Memo field but you can overwrite the memo text.
- You can use up to 1,000 characters in a memo.
- When you add a new journal entry line, the entry copies the memo description from the previous line. You can overwrite this memo description.
If this line item is billable to a project, select the project and check the Billable checkbox. An Item and a Customer are required.

This option only appears if you've enabled the billable option for GL transactions when you configure Projects and if you've enabled Project billable flag for the journal.
To add another line item, select Add (circle) to the right of the line item.
When you finish entering or editing the transaction information, save the transaction as a draft or post it.
- Select Draft or Draft & new to save your progress on the entry, without posting it. Later, you or another user can review the entry and post it.
- Select Post or Post & new to post the journal entry.
To find and view items in the draft and posted state
- Filter for draft or posted transactions on the fly: In the appropriate transaction list view, select either Draft or Posted in the State column.
- Create a permanent custom view that filters for draft or posted transactions: Create a view, and set the filter to State = Draft or State = Posted. The custom view is available for use whenever you go to the list.