Assign sequences to journals

After you've created the document sequence, you're ready to create accounting sequences and assign them to the journals in each entity that require them. Each accounting sequence record holds all the journal-to-sequence information for one entity.

Make sure that you use only the document sequence IDs meant for your accounting sequencing.

For instance, if you assign a Purchasing document sequence as the accounting sequence for your Accounts Payable Journal, that numbering will be incorrectly applied to your Accounts Payable transactions.

1. Go to General Ledger > Setup > More and select Add (circle) next to Accounting sequence.

2. Select Top level or select an Entity.

   • For multi-entity companies enabling accounting sequences at the top level only, you do not need to specify an entity.

   • If the journal entry sequence needs to be unique for each entity, create the sequence at the entity level.

   • You cannot assign a document sequence created at the entity level to an accounting sequence created at the top level.

   • You cannot assign a document sequence created in one entity to an accounting sequence created in another entity.

3. Specify a Start date and End date for the sequences. These dates often coincide with your fiscal year.
   If you include an ending number for the sequence, no further transactions can be posted when the sequence reaches that ending number.

   If you're using a document sequence with fiscal year rollover, ensure that the start and end dates align with the fiscal years listed on the Document sequence information page.

4. In the Entries section, select a Journal and the appropriate Sequence number for that journal.

   The sequence numbers include the document numbering IDs you created earlier.

5. Repeat the previous step for every journal that requires sequence numbering.
6. Select Save.

Repeat these steps for each entity that requires accounting number sequences.

Previous step: Create the document numbering sequence