Enhanced interface
Glossary
Related information
Related topics
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A record in the General Ledger or in Cash Management that's used to collect and store similar information.
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When you set up a company using a QuickStart template, account categories allow you to group accounts for financial reporting without more restrictive account numbering. Account categories are used with account groups to build standard financial reports.
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A container of selected accounts, ranges of accounts, other account groups, or computations that Intacct uses as building blocks in financial reports. These groups determine the headings, subtotals, and account organization in financial reports. You can also use them to filter accounts in General Ledger reports.
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A method for associating account groups. All associated account groups are included when you filter account groups by purpose. This allows you to easily filter for groups of accounts for reports, graphs, and performance cards.
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A descriptive name for a General Ledger account.
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A way to indicate what the account is for. For example, in the General Ledger, the account type indicates whether the account is for the balance sheet or income statement. In Accounts Receivable, the customer account type setting determines how overpayment credits get applied to the customer account.
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Sets the basic structure of the accounting calendar. You can select standard (calendar year) or custom (fiscal year) accounting periods. The accounting period that you define for the company also defines reporting periods.
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The application that manages your AP supplier invoices to be paid. For example, manage and track your suppliers, AP supplier invoices, adjustments, and payments. You can also set up automatic processes, such as AP supplier invoice payments, approvals, and reporting.
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The application that manages money due from customers. For example, manage and track your customers, AR sales invoices, adjustments, and payments.
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The accounting method associated with the matching principle of accounting. The matching principle requires that the revenue and related expenses are recognized in the period in which it was earned, regardless of when cash is transferred. An accrual entry is performed to match revenue with expenses and vice versa.
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A way to break down and categorize construction cost-type information for reporting purposes.
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File format of the Automated Clearing House most widely used in North America for payment transactions.
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A payment method that transfers money from one bank account to another using the ACH file format.
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A transaction made into an adjusting journal. Adjusting entries are used to make adjustments to accounting periods that are already closed by creating the transaction (journal entry) in an adjustment journal.
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A transaction that changes an account balance. There are two types of adjustments: credit memo and debit memo.
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A user who is responsible for managing users, subscriptions, and other company information. A user with full administrative privileges has the highest level of system access.
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An amount paid to a company before the actual delivery of goods or the completion of a service, such as a prepayment or retainer.
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The amount of time that has passed when an AP supplier invoice or AR sales invoice was created but not paid. Typically, this aging is associated with the agreed-upon payment terms and is measured in days. For example, 0-30 days or 45-60 days.
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A trade association for the United States banking industry.
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A transactional document received from a supplier that requests payment for goods sold or services performed.
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Groups of related tasks and accounting information. The core financial applications are Accounts Payable, Accounts Receivable, Cash Management, Company, Customization or Platform Services, General Ledger, Order Entry, and Purchasing. You can subscribe to additional applications and see the list of applications that you have permission for in the Application menu.
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Software intermediary that allows 2 software programs to communicate.
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The indication that a person has reviewed a transaction and determined that it's correct and okay to continue to process.
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A user who is assigned the responsibility to review transactions for correctness and approve them before they can continue to be processed.
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A document that requests payment for goods provided or services performed. The term "AR sales invoice" is used for transactions created in the Accounts Receivable application. The generic term "invoice" is used to refer to invoices created in Contracts, Projects, Order Entry, and Purchasing.
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The Audit Trail provides a record of who made changes to a particular record and when. Sage Intacct has a default Audit Trail and Advanced Audit Trail.
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A unique 11 digit number that identifies an Australian business for tax purposes. As part of setting up tax information for Australian customers and suppliers, Intacct validates their ABNs and records if they are GST registered.
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The regulatory body set up by the payments industry to improve the safety, reliability, equity, convenience, and efficiency of the Australian payments system.
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The Australian tax authority.
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An electronic funds transfer system that facilitates payments in the United States.
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A direct or indirect connection between Sage Intacct and your bank. Bank transactions from the bank download and appear in Sage Intacct for further action and insight.
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A method to make electronic payments to suppliers using specific bank file formats. Making bank file payments involves enabling your current account and your suppliers for bank file payments. You select and pay your AP supplier invoices as usual, but then you generate the bank file, download it locally, and upload it to your bank portal.
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A unique identifier that is assigned by SWIFT to identify the bank when you make international payments.
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A body to promote good practice among banks and building societies in the United Kingdom.
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The amount in the base currency of the company or entity. This amount is calculated from the transaction amount (in the transaction currency) multiplied by the appropriate exchange rate.
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The main currency that's configured for a company or entity.
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The price in the base currency of the company or entity.
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The tax amount in the base currency of the company or entity. This tax is calculated from the transaction tax (in its transaction currency) multiplied by the appropriate exchange rate.
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Bill back refers to the situation when one entity creates an AR sales invoice to provide goods or services to another entity. An AP supplier invoice is automatically generated in Accounts Payable for the entity that receives the goods or services.
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A buying arrangement where you order goods and/or services from a supplier in accordance with pre-negotiated, approved terms over a period of time. For example, you might have a purchase contract for a specified amount of billable consulting hours to deliver a project with a particular supplier. In addition, it is a common practice to record the blanket amount as a budgetary reserve to be drawn down over the course of the contract’s life as the goods and/or services are consumed.
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A selling arrangement where a customer agrees to order goods and/or services in accordance with pre-negotiated, approved terms over a period of time. For example, you might have an order contract for a specified amount to provide services at a set rate to a particular customer over a six month period.
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The identifier for the branch of the bank at which an account is located. Also known as a transit or routing fractional number.
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Estimated expenses and revenues considered to be part of foreseen operations or investments over a defined timeframe.
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A form specific to Australian GST that's submitted to the Australian Taxation Office (ATO) by registered business entities to report tax obligations.
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The Canadian tax authority.
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Canadian federal and provincial sales tax.
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Legal tender that can be used in exchange for goods, debt, or services.
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A combination of accrual and cash basis accounting methods.
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A method of accounting where revenues and expenses are recognized at the time physical cash is received or disbursed.
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The application that manages your cash management processes. For example manage your cash accounts, including current accounts, savings institutions, and credit cards.
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A process that captures and records planned and unexpected project changes and tracks how changes affect and revise project estimates and billing totals throughout a project's lifecycle.
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Tracks how changes impact original costs and pricing throughout a Construction project's life cycle.
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A group of credit card transactions to pay off. When you create a charge payoff, you create an AP supplier invoice for the total charges, which you then pay.
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Listing of the names and account numbers for the General Ledger accounts available.
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A standard dimension that can be associated with transactions to create and filter reports. The class dimension can be renamed to track anything you want.
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A model of computing where servers, networks, storage, development tools, and even applications are enabled through the internet. Sage Intacct is a cloud-based solution.
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The application for system and accounting administrators to manage the company environment. Administrators can set security and global settings, add and grant permissions to users, and manage subscriptions to other applications and services.
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Arrangement of options, network devices, or features used to set up a company environment and applications.
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A console is a container for companies. A console user can slide into individual company instances that are linked to the console. Each company within a console has its own dimensions, transactions, and chart of accounts. The three types of consoles are Accountant (SIAP/BPO), Management (customer), and Partner (VAR).
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A document that is used to capture project billing details for the project contract lines and include those details in construction project billing.
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A record that includes the information that's needed to contact an individual or a business, such as a name, email, address, phone number, and so on. A contact can be used to identify ship-to, bill-to, and return-to addresses and to calculate tax. Contacts are also needed for Employee and User records.
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A container to identify customers, suppliers, and their contacts to apply different taxes according to their tax solution. A customer, supplier, or contact can belong to only one contact tax group.
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An invoice for the billable goods and services in a contract. When you generate an invoice in the Contracts application, Sage Intacct creates an Order Entry transaction that posts to Accounts Receivable.
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An action to move a transaction from one step in the workflow to the next. For example, converting a sales order to a sales invoice. This action copies all data from the source transaction to the subsequent transaction, and both exist as distinct transactions.
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The cost of the products that a retailer, distributor, or manufacturer has sold.
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A dimension that captures and categorizes project cost details at the cost and estimate level.
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A card issued by a bank or business that authorizes the holder to buy goods or services on credit.
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An account that's associated with a credit or debit type card.
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For debit cards, the current account for which the card was issued. For credit cards, this is a liability account.
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A system of money that's in general use in a country or a region.
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A bank account in which a company deposits and withdraws money. The balances in current accounts are considered money and are reported on the company's balance sheet as part of the current asset cash.
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A user-defined field that can be added to an object to capture data that's unique to a company's business practices.
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A user-defined report to create specialized sets of information based on company data. Custom reports can include financial or nonfinancial data, or a combination of both.
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Functionality included with core financials for creating custom reports that are based on company data.
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A user-defined setup for how to collect, capture, and report on VAT or GST for each jurisdiction where a standard tax solution is not available.
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Any company or person to whom goods or services are sold. A customer is also a standard dimension.
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An application that provides tools to extend data and objects. These tools support adding objects, creating and running custom reports, sending automated emails, and creating rules and warnings that guide users.
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The last transaction date to be included in a range of data. After the cut-off date, reconciliation can begin for an account.
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A customizable page for monitoring information of interest, such as reports, charts, records, your calendar, and more. You can create multiple dashboards and make one of them your start page.
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A payment card similar to a credit card. However, the funds are deducted directly from a current account rather than incurring a liability.
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A user who is assigned to approve transactions on behalf of another approver.
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How an item gets to the recipient's final destination. For example, if an item is shipped to a warehouse, the recipient could request to have it hand-delivered to their upstairs office.
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Unit of division in a company. For example, the Finance department, the Marketing department, and so on. Department is also a standard dimension that cannot be disabled.
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A transaction that moves money into a bank account. You can use a deposit to group payments and submit them to the bank with one deposit slip.
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The accounting process to allocate the cost of tangible assets over its useful life. Companies use different depreciation methods, such as straight line or double-declining, based on their industry or other factors.
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Text that describes an entity, an object, a function, or a data record.
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Category of data that's used to organize, sort, and tag transactions. Dimensions can be used to report on data in meaningful ways. Examples of dimensions include location, department, class, customer, item, project, supplier, and employee. As a best practice, manage dimensions at the top level to use across entities.
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Container of a particular set of members within a dimension or set of members that meet certain criteria. For example, a dimension group might be created for customers located in a particular state or territory or for customers with the greatest open balance.
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A reduction from the full or standard amount of a price or value.
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A representation of a complete transaction for print or export purposes, such as a PDF.
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The identifying number that's assigned to a document to distinguish it from other documents. Document sequences automate the numbering sequence for each document type.
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The ability to see entity-level information from the top level in a multi-entity environment.
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The process of communicating with customers to collect overdue balances.
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A template that's used to format and facilitate sending emails to one or more recipients.
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A person who works for the company in return for financial or other compensation. Employee is also a standard dimension.
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A condition that indicates the end of a file, no more data can be read. An EOF marker can be used for ACH payments if the bank expects a carriage return at the end of the ACH payment file.
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A reporting business unit within a larger company, such as a division, franchise, affiliation, location, or individual fund. All entities within a company share a single chart of accounts. Each entity can have its own tax ID (which might or might not be unique) and base currency.
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When activity takes place within an entity and not at the top level of a multi-entity company.
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An object that enables the breakdown and categorization of Construction project estimates to facilitate reporting. You can associate estimate types with selected workflow types to control what to post to a GL budget from the project estimate.
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A partnership between participating European countries, known as Member States or EU countries.
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Use exchange rate types to create customized exchange rates. This type allows you to override the Intacct daily rate or the Intacct 1-day prior rate.
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Monetary amount spent as part of the ongoing operations of a business in order to generate revenue. It is recorded in the profit and loss account.
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Date when something expires, such as the month and year that a credit card expires.
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The unit cost of an item multiplied by the quantity of the item being transacted.
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A user who accesses a company by sliding in through a console rather than logging into the company directly.
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You can favorite specific pages within applications to save them to your Favorites menu for quick access later on.
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A general ledger account that tracks monetary value.
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An independent, private-sector, not-for-profit organization that's responsible for the oversight, administration, financing, and appointment of the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards Board (GASB) in the United States.
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An independent, private-sector, not-for-profit organization that establishes financial accounting and reporting standards for public and private companies and not-for-profit organizations that follow Generally Accepted Accounting Principles (GAAP) in the United States.
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An umbrella object for bank accounts that use the same login process to connect to a bank feed.
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Presentation of financial information for the balance sheet, income statement, cash flow statement, and profit and loss report. Information is organized based on account groups and can be expanded by time period and dimensions.
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Functionality included with core financials for creating and editing reports of a financial nature. This functionality includes standard financial reports like income statements and balance sheet reports, along with an array of other reports that analyze key business metrics.
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A stock management method and valuation method where the first product received into stock is the first to be issued.
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Company investments that are not expensed directly but depreciated over a period of time, except for land. Examples: property, plant, equipment
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The movement of funds from one cash account to another.
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Journal entries to reconcile a company's accounting for Generally Accepted Accounting Principles (GAAP) rules compliance. GAAP adjustments in Sage Intacct can have their own journals, books, and transactions and are used specifically for compliance or tax reasons.
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A legal framework that sets guidelines for the collection and processing of personal information from individuals who live in the European Union (EU).
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The name of the application that's the central ledger for your company, where you create and maintain accounts, journals, and financial reports.
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A common set of rules in the United States that's used to standardize financial statements to allow accurate comparisons across organizations.
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A record in the General Ledger that's used to collect and store similar information.
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A value-added tax that's levied on most goods and services sold for domestic consumption.
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An independent, private-sector organization that establishes accounting and financial reporting standards for U.S. state and local governments that follow GAAP.
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A report created for Canadian tax submissions.
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A combined provincial and federal tax used by some Canadian provinces.
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The status area at the top of the page where you view or edit specific types of records, like AP supplier invoices or AR sales invoices. The header is above the entries table and holds data that applies to all of the entry table lines.
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A United State's federal law that requires the creation of national standards to protect sensitive patient health information from being disclosed without the patient's consent or knowledge.
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The tax authority for the United Kingdom.
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Unique set of numbers, letters, or symbols that represent someone or something. Examples: computer users, processes, and data.
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The identifier of the bank that is used for making ACH payments.
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The name of the bank that is used for making ACH payments.
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Your company's name, as specified by the bank, for making ACH payments.
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Your 10-digit company number, including hyphens, as specified by the bank for ACH payments.
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Transactions that had not cleared the bank when you last reconciled an account but that were included in your opening General Ledger balances in Sage Intacct.
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A Canadian tax credit for recoverable and unrecoverable expenses.
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A type of exchange rate. Intacct gets the exchange rate once daily from the exchange rate provider, Oanda.com. Oanda calculates the daily exchange rate for that day based on the average ask rate. The Intacct daily rate uses the Oanda rate from the previous business day.
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In a multi-entity company, when one entity has a transaction with another entity in the same company. For example, Entity A pays an AP supplier invoice for Entity B.
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A report that's built using the Interactive Custom Report Writer (ICRW).
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Functionality that offers a different approach to building reports than Custom Report Writer (CRW). It supports drag-and-drop capabilities and addresses complex needs such as math functions, case and if statements, rolling sums, and trend analysis. Report designers should be comfortable working with advanced reporting systems and object-level data structures.
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Functionality that supports creating visualizations and projects that reveal trends in company data. The visualizations styles include tables, pivot tables, bar charts, pie charts, scatter plots, radar charts, and maps.
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An international standard for identifying account numbers to facilitate the automation of cross-border payment transaction processing.
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A tangible good or intangible good, like a service, that is purchased from a supplier or sold to a buyer. Item is also a standard dimension.
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An object that allows you to reference other items or item identifiers within a transaction. External item cross references let you associate the customer or supplier identifier for an item to your identifier for the item. Internal item cross references allow you to identify items that are related to an item, like a substitute, upgrade, downgrade, or complement items, in the item record.
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A container to identify items to apply different taxes according to tax jurisdictions or other characteristics. An item can only belong to one item tax group.
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A cheque that's paid to more than one party. This payment method is supported when you subscribe to the Construction application.
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A chronological record of all the journal entries of a business. It is generally for one area of the business. Examples include cash journal, purchase journal, and sales journal.
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A transaction in the General Ledger that includes all the debit and credit details. All journal entries must balance, which means that the credits must equal the debits.
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A quantifiable measure that gauges a company's performance against a set of targets, objectives, or industry peers.
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Expenses for acquiring items that are in addition to the original purchase costs. It can include expenses such as freight, insurance, customs, duties, and currency conversion.
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A stock management method and valuation method where the last product received itno stock is the first to be issued.
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A book into which accounts are summarized and categorized for inclusion in financial reports and statements. Usually includes a trial balance.
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An individual or corporation with legal rights or responsibilities in business.
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Area for a line item that displays the fields that do not fit on the main line for the line item. The details area can be opened by selecting Show details and the layout can be customized to move more relevant fields to the line.
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A row in an entries table for a transaction.
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A place to view a collection of like records, transactions, or other information in a list format. The list can be customized for specific user purposes and even used as reports.
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A standard dimension to which transactions can be coded. A location can represent a geographic region or a business division and is always associated as a child location to an entity. For reporting, locations can roll up to entities, which are also locations, or stand alone.
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The technology that's used to verify the legitimacy or originality of cheques. The MICR line is at the bottom of a cheque and includes the banking account, routing number, and cheque number.
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Guidelines for submitting United Kingdom taxes electronically.
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A transaction that records the receipt of money not related to an AR sales invoice, for example, an over-the-counter cash sale. A corresponding AR sales invoice is automatically created for the payment.
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A transaction that records a payment made to a supplier that's not related to an existing AP supplier invoice. A corresponding AP supplier invoice is automatically created for the payment.
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Criteria used in reconciliation rules that are used to match bank transactions to transactions in Sage Intacct.
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A report that's saved with a name and specific report settings so that the report can be run repeatedly.
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A payment request where additional AP supplier invoices from the same supplier are added.
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A normalized measure of a business' predictable revenue that it expects to earn each month. For example, if 10 customers are each expected to pay $50 per month, the MRR would be $500.
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Multiple-element arrangements are two or more distinct performance obligations associated with the same contract. The bundle's transaction price is allocated to each performance obligation based on its relative standalone selling price and is recognized when each deliverable is satisfied.
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Money that cannot be paid back or refunded
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From an accounting perspective, an indication of whether a GL account usually holds a debit or credit balance. For example, expense accounts are normally a debit balance. Sales accounts are normally a credit balance.
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An organization that does not earn profit for its owners. All money earned through pursuing business activities or through donations is used for its mission or goes back into running the organization.
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An application to manage the sale of items, products, materials, or services and their related information.
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In countries where VAT or GST applies, recovery of part of the input tax a company pays. Partial exemptions are applicable depending on a company's location and the regional policies that it operates under. Also see input tax credit (CAN) and reduced input tax credit (AU).
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See: partial exemption
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Transfer of money between two parties in exchange for goods or services, or to fulfill an obligation.
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The mechanism for paying an amount due. Available payment methods include cheque, cash, credit card, record transfer, ACH, and bank file payments.
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In Accounts Payable, initiates the payment workflow to a supplier for one or more AP supplier invoices.
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A collection of payments that you receive from customers, such as AR sales invoice payments, grouped together for processing.
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A penalty is an increase in the amount to be paid for a product or service in the event of a late payment.
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Authorization for a user to perform a particular function or task within a specific application of the product. Permissions control what a user can see and do within each application. For example, you might grant a user permission to view financial reports in the General Ledger but not to create, edit, or delete them.
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Generic term for the functionalities that are related to data protection and privacy, such as the General Data Protection (GDPR) or California Privacy Act (CCPA).
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The unique sequence of numbers assigned to a mobile phone or landline. Each country has a specific phone number prefix. Example: +44 or 0044 prefix for UK. See also: landline number, mobile phone number.
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The wrapper around a group of custom objects, standard objects, and menus that work together as a custom application developed in Platform Services.
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An application that provides a toolset to customize and extend services in Intacct and create custom applications.
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A transaction that details what items or services you have received from a supplier, including price, quantity, delivery terms, and payment terms. A PO receipt is recorded as a transaction in the Purchasing application. Synonyms: receipt, receiver, PO receiver
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Series of numbers. letters, or both that identify a postal address to assist the sorting of mail.
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Transfer of a transaction into a company's accounting system by creating journal entries.
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The number of decimal places in a number for either calculation or display purposes; this concept is more commonly known as scale.
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A list of prices for goods or services, which is set for specific sales or purchasing conditions.
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The document identified in a Construction purchasing workflow that represents a supplier commitment, such as a purchase order or subcontract.
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Microsoft Word files that use merge fields to create a customized and branded print format for transaction documents, like sales orders or AR sales invoices.
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A unit of measure that tracks the output of several cost inputs, such as material, labor, and equipment. For example, the material and labor costs required to make one yard of concrete for highway construction.
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Planned work or activity that is undertaken over a defined period of time to create a set of products or services.
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The summary of total price and costs of multiple change requests to simplify the billing process for multiple change requests within a single project. Once added to a project change order, change request details become read-only.
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An approximation of how much a project can cost to complete, which can be tracked against actual costs to determine a project's profitability.
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An invoice generated in Projects for the billable transactions or construction project contract made against a project that you create for your customer.
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A professional who organizes, plans, and executes projects while working within restraints like budgets and schedules.
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An application to manage and track projects and its associated resources, tasks, and customers. You can also set up automatic processes like timesheet entry and approvals.
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Canadian sales tax for the province level.
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The act of buying items, products, materials, or services.
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A document issued by a supplier that details the goods or services provided, the cost of the goods and services, and the payment terms. A purchase invoice is recorded as a transaction in the Purchasing application.
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A commitment from a buyer to a seller that indicates the services or items, products, or materials the buyer intends to purchase at the indicated cost. A purchase order is recorded as a transaction in the Purchasing application.
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Internal inquiry or demand to the purchasing department of a company asking for permission to acquire the required materials or services. A purchase requisition is recorded as a transaction in the Purchasing application. Synonyms: purchase request, request for purchase
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A transaction that allows you to return items to a supplier. The purchase return details what items you have returned, including price, quantity, and payment terms.
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The application that's used to manage the acquisition of items, products, materials, or services. It works with Accounts Payable, but offers more complex workflows and transaction types.
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A transaction that allows for the refund of money on a purchase when there are no items to return to a supplier. For example, you were charged for 100 items but only received 80.
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The quantity of an item in a company's warehouses. It is quantity that has been received in the warehouses minus the quantity that has been shipped from the warehouses.
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Canadian provincial sales tax for the Quebec province.
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A library of account groups, custom reports, dashboards, financial reports, and ICRW reports that are available for installation. The list of available reports depends on the QuickStart template that was used to set up the company.
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A setup template for new companies that includes pre-defined infrastructure geared towards specific industries. This setup template includes items such as account groups, dashboards, financial reports, and more.
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A transaction that details what items or services you have received from a supplier, including price, quantity, delivery terms, and payment terms. A receiver is recorded as a transaction in the Purchasing application. Synonyms: PO receipt, receipt
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To change a transaction that was assigned to the wrong account or dimension. For example, if you charged a sales expense account rather than a marketing expense account, you can reclassify the entry and note why you made that change. You cannot change the total value of the transaction.
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Activity to prove that an account balance is correct. For example, a company might reconcile a checking account, savings account, or credit card account.
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A comparison of the lines in your bank statement with the transaction recorded for the bank account in your chart of accounts to verify that the account balance is correct.
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The basic building blocks for creating transactions. Records contain specific information about a particular aspect of a company, like customers, suppliers, and employees. For example, after you create a customer record, you can create an AR sales invoice for that customer.
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To happen or occur again or repeatedly. You can make something recurring, like a particular transaction, when you set up a recurring schedule for the transaction.
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Australian tax credit for business purchases for mixed business and personal use. See partial exemption.
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To give back money.
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To pay back or refund money that has been spent.
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The repayment or refund of money that has been spent.
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Data presented in different forms that can be previewed, generated or printed.
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A report group is a collection of 2 or more memorized reports that you schedule to run at the same time. The report group can also be set to run on a schedule.
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Sales tax for non-Quebec provinces that have provincial sales tax, but not harmonized sales tax.
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A portion of the agreed-upon contract price that is deliberately withheld until the work is substantially completed to assure that the contractor or subcontractor satisfies their obligations and completes a Construction project. Also known as retention.
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Revenue recognition is an accounting principle that identifies the specific conditions in which revenue is recognized and determines how to account for it. Revenue is typically recognized when a critical event has occurred or when a product or service has been delivered to a customer.
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The process of undoing a transaction by creating a separate transaction with a matching negative amount of the original transaction. When you reverse a transaction, a new transaction is created with the state Reversal. The state of the original transaction is Reversed.
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In some countries where VAT or GST applies, when you purchase goods and services from suppliers outside of your country, you can apply a reverse charge to shift the responsibility for the VAT from the supplier to yourself. The reverse charge is the amount of VAT that you would have paid if you had bought the good or service in your country.
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A collection of permissions that define a job function or position. Roles can be assigned to users, user groups, or both. With role-based permissions, you assign the permissions to specific roles instead of specific users, which can offer a more flexible, scalable approach than user-based permissions.
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A regulation or set practice for handling an activity. For example, in bank reconciliation, rules determine how bank transactions match against Sage Intacct transactions for reconciliation. An approval rule defines which transaction amounts require approval and by whom. Rules are added to a rule set.
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A rule set contains a set of rules that determine how to process something. For example, a rule set for reconciliation contains the rules that determine how bank transactions match against Sage Intacct transactions for reconciliation. A rule set for approvals contains the rules that determine how a transaction is to be approved.
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An Order Entry transaction for when a customer has nothing to return but needs to be credited. For example, the customer was charged for 100 items but only received 80.
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A transaction document issued to a customer that details the goods and services provided to the customer and the payment terms. In Sage Intacct, a sales invoice is a transaction created in Order Entry that requests payment for items or services provided.
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A transaction document from a customer that lists which goods and services the customer is committing to buy, including price, quantity, and delivery and payment terms for the items or services.
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A sales proposal that includes the price, quantity, and delivery and payment terms for goods and services in response to a quote request from a customer. A sales quote is a transaction in Order Entry that details this proposal for the customer.
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An Order Entry transaction for when a customer returns goods that they bought and details the price, quantity, and payment terms for what was returned.
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A consumption tax imposed by the government on the sale of goods and services. In the United States, the term for this tax is "sales tax."
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An account where you can deposit money and typically earn interest.
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A report that's set up to be automatically run on a periodic basis. For example, the report might be scheduled to run weekly or monthly.
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An Order Entry transaction that details what items or services have been sent to a customer, including price, quantity, and delivery and payment terms.
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How an item travels from its originating location to a receiving location. For example, a ground or air courier service.
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In Platform Services, a way to automate communications and processes according to events that arise in your financial management. Smart Events are triggered when a given event occurs and certain conditions are met. A Smart Event can be something as simple as an email to the sales manager when a sales quote over $10,000 is created.
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Links or embedded web pages that can be added to a record or dashboard.
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In the United States, a number in the format 000-00-0000, unique for each individual, used to track Social Security benefits and for other identification purposes.
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The South African tax authority.
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Most applications include a set of ready-made, standard reports that are specific to each application. When running a standard report, you can change the time period, filter the data, change the formatting options, and specify a report title.
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See: tax solution
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The status in a workflow. For example, an AP supplier invoice is posted, paid, partially paid, and so on. (Sometimes the word status is used to mean the same thing. For example, a transaction is in pending status.)
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A statement, or statement of account, is a status document that includes all open and unapplied transactions for an account.
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A General Ledger account that tracks operational data, such as headcount. It can be used in combination with financial accounts to track metrics such as revenue per headcount.
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A nonfinancial entry into a statistical journal. Statistical entries do not use debits or credits and therefore do not need to balance. Instead, statistical journal entries increase or decrease a numeric value. For example, an increase of headcount by 2.
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The condition of an option. For example, an option is enabled or disabled, active or inactive, or a box is checked or unchecked. Also see: state
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A report that you generate and then store for later access. You can choose the report format and where to store the report after it's processed.
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An application with its own self-contained transactions, such as Accounts Receivable or Accounts Payable, that rolls up into the General Ledger. Each subledger is associated with a journal that contains summaries of the transactions.
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The applications purchased for Intacct appear in your list of subscriptions. You can subscribe to additional applications to support growth and new business needs.
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A collection of the same type of transactions that are grouped together for processing. Summaries post to the GL as one line, and you can drill down to individual transactions within a summary as needed.
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A company that provides goods or services. Supplier is also a standard dimension.
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A transaction that decreases the amount the company owes a supplier. In Accounts Payable, a supplier credit is represented by a debit memo adjustment.
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A document issued by a supplier that details the goods or services provided, the cost of the goods and services, and the payment terms. A supplier invoice is recorded as a transaction in the Purchasing application. Synonyms: purchase invoice
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A user-defined category that can be assigned to a group of vendors for easier filtering on reports.
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Agency for whom sales tax is collected. Tax authorities are shared across Accounts Payable, Accounts Receivable, Order Entry, and Purchasing.
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The combination of a description of the type of tax and its associated tax percentage rate.
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Methods outside of the Taxes application tax solutions that are used to calculate taxes. These include No Tax, Simple Tax, Advanced Tax, and Avalara AvaTax.
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A region or locale subject to specific tax codes and requirements. Usually this coincides with a country, though some countries (like Canada) can be split into sub-jurisdictions by area or province.
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A file, report, or form that you submit to the tax authority to report and pay on any tax liabilities.
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A tax schedule identifies the tax details that are applied when the schedule is referenced by a tax schedule map.
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Mapping that allows you to associate tax schedules with one or more combinations of contact tax groups and item tax groups.
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A solution setup that collects, captures, and reports on tax for an entity. Sage Intacct has standard tax solutions for Australia GST, Canadian Sales Tax, South Africa VAT, United Kingdom VAT, a custom VAT setup, and United States sales tax.
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A workflow that customers use to generate and potentially submit a tax return.
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A unique identifier predetermined by internal Sage requirements to ensure that each tax detail is grouped and categorized properly for accurate sales tax reporting.
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The contractual agreement to pay or receive a payment within a timeframe. Not meeting the agreed-upon timeframe can lead to penalties.
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An attribute that you can use in customer records and Accounts Receivable reports to filter and categorize your data. You can establish a hierarchy of territories that reflects how physical sales territories are organized in your company.
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The level above all the entities in a multi-entity company. This level is where you create, edit, and manage objects that are shared across entities in the company, such as customers, suppliers, and accounts. You can also enter transactions at the top level and indicate the entities or locations to which they belong.
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The day-to-day financial activities of your business that post to the subledger or General Ledger. Some of the most common transactions are AP supplier invoices and AR sales invoices.
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In a multi-currency transaction, the amount of the transaction in the transaction currency.
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In a multi-currency transaction, the currency in which the transaction is created.
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A template for a transaction that contains the accounting settings, workflow rules, and other configuration options that determine the transaction's behavior. Security options within a transaction definition ensure their proper use. Transaction definitions are used in the Purchasing, Order Entry, and Inventory applications for both standard and advanced workflows.
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In a multi-currency transaction, the amount of the tax in the transaction currency.
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An account in Accounts Receivable and Cash Management that allows you to apply a payment to a customer account but hold cheques and cash payments until you're ready to deposit the funds in a bank.
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Current value of one product, item, raw material, or service in stock.
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Type of code printed on retail product packaging to aid in identifying a particular item. It consists of two parts – the machine-readable barcode, which is a series of unique black bars, and the unique 12-digit number beneath it.
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An individual who has access to some part of Intacct. Access can vary widely from user to user. Usually, a user is an employee who logs directly into Intacct.
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A specific set of users that provides a way to manage multiple users and their permissions at the same time.
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A consumption tax assessed on the value added in each production stage of a good or service. Every business along the value chain receives a tax credit for the VAT already paid. The end consumer does not, making it a tax on final consumption.
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A report created for South African tax submissions.
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A storage area located in a stock site for storing materials or products.
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Shows how the Construction project dimensions (project, task, and cost type) represent work in a visual hierarchy.
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An unfinished project that is still being added to or developed. These projects are included in the WIP report, which compares projects' current costs and billing to determine if a project is over or under billed.
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The period of time beginning the first day of the current calendar year or fiscal year up to the current date.
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Postal code that's specific to the United States. It's a series of digits that designate a specific locality in the United States, appended to an address to expedite the sorting and delivery of mail.
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