Payment defaults

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Payment defaults can simplify data entry during payment processing and reduce the chance of selecting an incorrect account when posting a payment. Payment defaults are applicable to multi-currency companies with payment processing in Order Entry. A payment default specifies what account a payment posts to based on the method of payment and the currency of the transaction.

Use payment defaults if you have multiple bank accounts in a particular currency and want to receive payments within Order Entry.

Subscription Order Entry
Regional availability

All regions
User type
  • Business
  • Employee
  • Project Manager
  • Warehouse
Permissions

Payment defaults: Add, Edit, Delete, List, View
Restrictions

Employee, Project Manager, and Warehouse users can only List and View payment default information.
Configuration General Ledger must be configured with Enable multi-currency subscription set to true.

View payment defaults

  1. Go to Order Entry > Setup > More > Payment defaults.

  2. Find the payment default you want to view.

  3. Select More actions > View at the end of the row.

  1. Go to Order Entry > Setup > More > Payment defaults.

  2. Select View next to the applicable payment default.

Add a payment default

  1. Go to Order Entry > Setup > More and select Add (circle) next to Payment defaults.

  2. From the Payment method dropdown, select the payment method.
  3. From the Payment currency dropdown, select the currency to which to apply this payment default. You can only set up payment defaults for currencies for which you have a bank account set up.
  4. From the Account type dropdown, select either Bank or Undeposited funds account.
  5. From Bank account or Undeposited funds account, select the account to which transactions for this payment method and currency are to post.

Edit a payment default

  1. Go to Order Entry > Setup > More > Payment defaults.

  2. Find the payment default you want to edit.

  3. Select More actions > Edit at the end of the row.

  4. Update the fields as needed and select Save.

  1. Go to Order Entry > Setup > More > Payment defaults.

  2. Select Edit next to the payment default you want to edit.
  3. Update the fields as needed and select Save.

Delete a payment default

  1. Go to Order Entry > Setup > More > Payment defaults.

  2. Find the payment default you want to edit.

  3. Select More actions > Delete at the end of the row.

  1. Go to Order Entry > Setup > More > Payment defaults.

  2. Select Delete next to the payment default you want to delete.

Field descriptions

Payment defaults field descriptions
Field Description
Payment method

Select the payment method to set as a default when receiving payments for invoices. Options are:

  • All offline methods: Any methods of payment not automatically processed online by Sage Intacct.
  • Online credit card: Any credit card processed automatically through a payment services gateway.
  • Online ACH debit: Any debit charge processed through a payment services gateway.
Payment currency

The default transaction currency in which to receive payments.

You can only set up payment defaults for currencies for which you have a bank account set up.
Account type

Select the type of account to which the payment will be deposited from the dropdown. Options are:

  • Bank
  • Undeposited funds account
Bank account If Account type is Bank, select the bank account into which the payment will be deposited from the dropdown.

Only banks that you've set up with the selected payment currency appear in the list.

Undeposited funds account If Account type is Undeposited funds account, select the undeposited funds account into which the payment will be deposited from the drop down. This field is required if Account type is Undeposited funds account.