About posting depreciation—Fixed Assets Management
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After placing assets in service, you can post depreciation manually or automatically each month.
Posting depreciation manually
You can post up to 500 depreciation schedule entries at a time from the Post Depreciation page. Entries are posted offline as a bulk action run and can take up to 15 minutes to complete. After the run is complete, you'll receive an email notification with the results.
When posting an entry, all entries that come before it in the schedule must be posted too. You cannot skip a period in a schedule and post a later one.
If your company has automatic posting enabled, you can still post entries manually. Entries that are posted manually are excluded from the automatic posting at the end of the month.
If you post an entry by accident, you can revert the posted entry.
Learn how to post depreciation manually.
Posting depreciation automatically
Sage Intacct can post depreciation schedule entries automatically at the end of each month, so you do not have to remember to post them manually.
When automatic posting is enabled, Sage Intacct creates a bulk action run on the last day of each month. This run posts all depreciation schedule entries with scheduled posting dates on or before the last day of the current month. After the run finishes processing, the administrative contact listed in Company settings receives an email with a short summary and link to the full results.
By default, automatic posting is not enabled. After you enable it, you can turn it off at any time. To use automatic posting, first turn on scheduled jobs in Company settings. This setting applies to all entities.
Learn how to post depreciation automatically.
Overriding posting dates
When posting entries from the Post Depreciation page, you can choose a custom posting date. The new date overrides the scheduled posting dates. This feature is especially useful if entries were originally scheduled for a closed period but you need to post them in an open period.
Learn how to override posting dates
Viewing bulk action run status
After posting depreciation manually or automatically, you can monitor the status on the Bulk Action Runs page.
Learn how to view bulk action run status.
About depreciation journal entries
When a depreciation schedule entry successfully posts, Sage Intacct creates a journal entry with 2 lines. One line credits the depreciation amount to the Accumulated depreciation GL account, and the other debits the depreciation amount from the Depreciation expense account. The journal entry also contains the following information:
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Dimensions: All dimensions copied over from the asset
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Memo: The Description field of the asset
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Description: "Depreciation expense: ID--Name", where ID--Name are replaced with the ID and name of the asset
Each depreciation schedule entry creates 1 journal entry.
After an depreciation schedule entry successfully posts, you can view the corresponding Journal entry no. on the Bulk Action Run page.
Journal entry example
The following table shows an example of a journal entry that Sage Intacct automatically creates when a depreciation schedule entry is posted. In this scenario, the depreciation amount of the entry is £100.00.
| GL account | Debit (£) | Credit (£) |
|---|---|---|
| Accumulated depreciation | 100.00 | |
| Depreciation expense | 100.00 |
Revert posted depreciation
If you accidentally post depreciation or need to place an asset back in review, you can revert the posted depreciation entries. When you revert a posted entry, Sage Intacct performs the following actions, ensuring correctness and consistency across your applications:
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Deletes the depreciation expense journal entry.
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Clears the Actual posting date column.
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Changes the depreciation schedule entry state from Posted to Not posted.
Reverting can be completed in bulk from the Post Depreciation list, or individually from an asset's Depreciation Schedule page. Within a schedule, entries must be reverted in order of most recent to oldest actual posting date, without skipping any entries in between.
