Void a paid AP advance that has not been applied to a bill

You can void an advance that has a state of Advance paid as long as the credit is not part of a bill that is selected for payment. Void advances directly from the AP advances list.

When you void the advance, Intacct automatically voids the associated payment in the register that corresponds to the payment method. For example, if you void an advance that was paid by check, Intacct automatically voids the check, along with the advance.

1. Go to Accounts Payable > All > Payments > Advances.

2. Find the advance you want to void.

3. Select More actions > Void at the end of the row.

   The Void link appears for all advances that are not drafts. However, to successfully void the advance, it must have a state of Advance paid.

   If the advance has been applied to a bill, you need to remove the advance before you can void it.

   If you do not see a Void link

   Verify the following:

   • You have AP Advances void permissions.
   • You're in the same entity where the advance was created.
   • The advance is not in a Draft state.

     Instead of voiding draft advances, you can delete them, if you have AP Advances delete permissions.

4. Enter a date for Void the payment on date.
5. Provide an optional memo for the voided transaction.
6. Select Submit.

   The AP advances list and the associated register display the original entry and a voided entry. The associated credit is no longer available to apply to bills on the Pay bills page.

   After you void an advance, you can't undo the action. However, you can create a new advance to replace it.

1. Go to Accounts Payable > All > Payments > Advances.

2. Locate the advance in the list and select Void.

   The Void link appears for all advances that are not drafts. However, to successfully void the advance, it must have a state of Advance paid.

   If the advance has been applied to a bill, you need to remove the advance before you can void it.

   If you do not see a Void link

   Verify the following:

   • You have AP Advances void permissions.
   • You're in the same entity where the advance was created.
   • The advance is not in a Draft state.

     Instead of voiding draft advances, you can delete them, if you have AP Advances delete permissions.

3. Enter a date for Void the payment on date.
4. Provide an optional memo for the voided transaction.
5. Select Submit.

   The AP advances list and the associated register display the original entry and a voided entry. The associated credit is no longer available to apply to bills on the Pay bills page.

   After you void an advance, you can't undo the action. However, you can create a new advance to replace it.