Pay Construction bills

Pay Construction bills in Accounts Payable, using the joint check payment method on the Pay bills page. To make a bill available for payment using joint checks, add joint payees to the bill.

About paying with the Joint check payment method

• Payment method: Ensure the payment method is set to Joint check. If you select a bill with joint payees without choosing the Joint check payment method, the amount is paid to the primary vendor only.
• One request per bill: Payments using the Joint check payment method generate one payment request per bill and these payments cannot be merged in the outbox.
• Credits and discounts: These cannot be applied to joint payments but can be applied to payments made to the primary vendor alone.
• Enter amounts through Payee details or Payee line details: Amounts that you enter in the Amount to pay field on Pay bills, instead of drilling down into Payee details or Payee line details, are made to the primary vendor only.

  This applies only to amounts that you enter directly, as opposed to the total that Intacct calculates based on your entries in Payee details and Payee line details.

  Adjusting the Amount to Pay on the Pay Bills page overrides joint payee settings and assigns the amount to the primary vendor only.

Add joint payees to a bill

1. Create a bill for the primary vendor.

   Learn how to create a bill.

2. Save the bill as a draft or post it.
   If your company uses bill approvals, save the bill as a draft. Then, submit it after you add the joint payees. Otherwise, the bill will go through approval twice: first when you create it, and a second time when you add the joint payees.
3. On the Bills list, select Edit next to the bill.
4. Select the Joint payee tab.

   If you do not see the Joint payee tab, this means that the Joint check payment method is not enabled for your company. Learn how to enable joint checks.

5. For Joint payee, enter the name of the secondary payee that you want to appear on the check, alongside the vendor.
6. Optionally, if the default Joint payee print as value does not match your needs, enter a new value.

   Joint payee print as shows the payee that is printed on the check you pay the bill. The default print as format is <vendor> AND <joint payee>.

7. To issue additional checks to other joint payees when you pay the bill in the future, enter each Joint payee on a new line.

   Later, when you pay the bill, you'll enter the amount to pay each joint payee, either at the bill level or the line level.

8. Select Submit, Post, or Draft.

Pay a bill using joint checks

1. Go to Accounts Payable > All > Pay bills.
2. Apply a filter to load bills

   Unless your company is configured to display all ready-to-pay bills, you need to apply a filter to load bills to pay.

   When viewing the Pay bills page from the entity level, the list only displays bills created at the entity level. To include bills created at the top level that are tagged to your entity, create a Filter set that includes the Show top-level transactions option. Learn more about creating filters for multi-entity companies.
3. Select Joint checks as the Payment method.

   Sage Intacct filters the list of bills to show only the ones that are set up with joint payees.

4. Select the remaining payment information, such as Bank, Currency, Exchange rate type, and Payment date.
5. Select the bill you want to pay.
6. To assign payment amounts at the bill level:
   1. Select Payee details next to the bill.
   2. Enter the Amount to pay for each joint payee that you want to issue payment to.

      Line 1, which shows no joint payee, is paid to the vendor alone.

      Payments that you make based on the total bill amount, instead of at the line level, are distributed across line items in order.
7. To assign payment amounts at the line level:
1. Select Line details next to the bill.
2. Select Payee line details next to the line you want to pay.

   The Payee line details page lists the joint payees that you set up for this bill.

3. For each joint payee that you want to pay, enter the Amount to pay for this line only.

   Line 1, which shows no joint payee, is paid to the vendor alone.

4. Select Save to return to Bill details.

   To make payment to a joint payee on another line, select Payee line details for that line and repeat the process.

8. Select Save to return to Pay bills.
   The amounts you assigned to joint payees at the line level or bill level are summarized upstream. Editing an upstream amount removes the detail that you entered on the payee line detail or payee details and assigns the pay amount only to the primary vendor.
9. Select Pay now or Add to outbox.

Intacct generates a payment request for each joint payment or vendor payment that you specified. Joint payments cannot be merged in the outbox.

Next step: After the payment requests are approved, print the checks.