Print a check

On the Print checks page, you can print checks and check and vendor stubs. Before you print, preview the check to avoid printing incorrect information.

If you have more than 100 checks to print, add payments to an offline check run to save time. You can print a payment copy of checks that have already been printed and confirmed.

If you're printing 3 checks per page, check stubs are not included. To include check stubs of checks you've already printed using the 3 checks per page feature, print a payment copy and select to print one check per page. If you print check

Similarly, if you print 1 check per page, only the first page of check stub details prints. Print a payment copy to print check stub details that span more than one page.

Before you begin

Make sure that your printer settings are set to print checks at their actual size (without scaling) and the orientation is set to portrait.

If you're using blank check stock, use a printer equipped with MICR ink and follow MICR guidelines. If you're using preprinted check stock, learn how to set the next check number so that the correct information prints. You can also print a test check to preview what check number prints next.

Make sure checks print correctly and purchase check stock and envelopes from Sage Checks and Forms through the Intacct Checks & Supplies center. This is the only vendor with whom we guarantee compatibility. Order check stock that matches how you set up to print from your : preprinted (High security or Standard) or blank. You can contact Sage Checks and Forms at 1-855-892-2010.

Make sure that your checks print correctly and purchase check stock and envelopes from one of our approved vendors:

Use CAD check 2.0 as the Printing format when you set up to print checks for a using check stock from these vendors.

Print a check

Subscription

Accounts Payable

Expenses

User type

Business
Permissions

Print checks: Run

  1. Go to Accounts Payable > All > Checks > Print checks.

  2. To view checks for payment requests that you created, leave the Select check view option set to My checks.

    Select All to view all checks available for printing.

  3. Select either Preprinted checks or Blank MICR checks.

    This populates the field with accounts set up to print on the specified check stock.

    Before you start issuing checks printed on blank stock, to prevent your bank rejecting your checks contact your bank for specifications and send a test check. Learn more about printing guidelines.

  4. Select the .

  5. To narrow the list of checks that appear, select More filters.

    Filter for payment requests created at the entity level by selecting Show entity level checks.

    Select Apply filters when you're done.

  6. For preprinted checks, enter the Next check number of the next check in the printer to keep check stock in sequential order.
  7. In the Checks to be printed and confirmed section, in the Print column, select the checks to print.

  8. Select Check stub details or Vendor stub details to print the following information:

    • Details in the Pay to and Pay from fields on stubs.

      These fields only allow 55 characters total. Keep text brief to make sure the complete text appears.

    • Additional details like the account, department, and location for line items on stubs.
    • Memos entered on the bill on stubs.

    If you are only printing one check per page, stubs are automatically included. Learn more about printing extra information on checks and check stubs.

    For preprinted checks, check stubs include space for a maximum of 18 bills or expenses. To avoid overwriting the next preprinted check, additional remittance lines can't be included. If a particular check covers additional bills or expenses, print a payment copy for the check. This includes all remittance lines and the payment copy with the check.

  9. Enter a Check memo.

    This value appears on the check face, not on the check stub.

  10. Select Print at the top of the page.

    A pop-up window appears with a PDF of your checks. If the PDF doesn't appear, make sure to allow pop ups in your browser.

    Is the check still not appearing to print?

  11. Review the PDF.

    If you see any errors, such as incorrect dates or amounts, close the pop-up and fix the checks, then preview them again. Or, get help fixing check alignment.

  12. When you're ready to print the check, from the pop-up, select the printer icon.

    The check appears as Printed in Sage Intacct.

Next steps

After you print a check, review it for accuracy. If there are issues with an unconfirmed check, you can void it and print again. When you're sure the check is correct, confirm it to the General Ledger from the Print checks page. This marks the associated bill as Paid in Intacct.